Documenting your achievements for advancement Renee Binder, M.D. Elena Fuentes-Afflick, M.D., M.P.H. SOM Academic Affairs

1. Identify the criteria used to assess academic advancement. 2. Review the criteria for accelerations. 3. Using case examples, evaluate academic advancement packets to identify characteristics for success.

Academic Personnel Manual (APM)

UCSF Faculty Appointments Series UC is different from most universities Rank - Assistant, Associate, Professor Step – Assistant I to VI – Associate I to V – Professor I to IX and Above Scale – 21 total levels

ADJUNCT SERIES OR Teaching Research Teaching

HEALTH SCIENCES CLINICAL SERIES Creative activity “encouraged” See Departmental Guidelines Outstanding: - Clinical competence - Teaching - Service

Research / Creative Activity Outstanding: - Clinical competence - Teaching - Service Dissemination of scholarly work CLINICAL X SERIES

LADDER RANK and IN-RESIDENCE SERIES Contribute with distinction: - Professional competence (clinical, if applicable) - Research - Teaching - Service (University, professional, public)

Ladder Rank In Residence Clinical XAdjunctHS Clinical Tenure/length of Appointment YesVaries*Yearly % time100 Any Sabbatical/ Professional leave YesYes** 8 year ruleYes No*** AppraisalYes On request Academic Senate member Yes No * appointed without end date at Associate/Professor level, no tenure ** professional leave possible *** no 8 year rule at UCSF, but applies to other campuses Rules and Privileges

Academic Advancement 4 Criteria: - Teaching and mentoring - Research and/or creative activities - Professional competence - University & public service Weighting of Criteria: - Varies by series - Department-defined

Teaching and Mentoring Not Applicable Needs Improvement FavorableOutstanding Overall Student/trainee/mentee evaluations Peer Evaluations Teaching and Mentoring

Evaluation of Teaching Direct teaching: Students, graduate students, residents, fellows Course / Program Administration – Program design, curricular innovations – Textbooks, other teaching materials Educational scholarship Advising and mentoring: Trainees, faculty Data sources – CV – Teaching evaluations – Reference letters

Challenges Teaching is hard to define Teaching contributions are hard to document – Teaching effort varies – E-value assessments may be limited – What is the ‘gold standard?’ “All UCSF faculty are excellent teachers”

Research and/or Creative Activities Not Applicable Needs Improvement FavorableOutstanding Overall Productivity Independence Significance of research Collaborative research (not a requirement) Peer-reviewed research support Research and/or Creative Activities

Professional Competence Not Applicable Needs Impro v ement FavorableOutstanding Overall Professional Competence

University and Public Service Administration – Departmental Committees – Interdepartmental Activities – Search Committees University Service – UCSF Campus-wide, School-wide activities – Academic Senate Committees – UC System-wide Activities Professional Service – Editorial Board – Professional Society Leadership Community, Public Service

Faculty Review Process #1 – Departmental review #2 – Chair’s assessment #3 – Academic Affairs office #4 – Vice Provost for Academic Affairs #5 – CAP (Committee on Academic Personnel) #6 – Vice Provost for Academic Affairs

Academic Personnel Review Faculty Department/Service Center Academic Affairs Assoc/Vice Dean VPAA CAP cv, names of letter writers ref letters teach eval fac vote Chair letter Dean eval Report, decision ADVANCE

Objectives 1. Identify the criteria used to assess academic advancement. 2. Review the criteria for accelerations. 3. Using case examples, evaluate academic advancement packets to identify characteristics for success.

On-time advancement Assistant: merit increase every 2 years – Promoted after 6-7 years as Assistant or 2 years at Step IV – Need national recognition to go to Associate Associate: every 2 years – Promoted after 6 years or 2 years at Step III – Need national and international recognition to go to Professor Professor: advanced every 3 years

Accelerations All faculty are expected to be outstanding! UCSF Guidelines for Accelerated Advancement Anyone may nominate a faculty member for accelerated advancement, including self- nomination

Guidelines for 1-year acceleration Outstanding performance in all areas and exceptional performance in ≥ 1 category: teaching, research, professional competence, University/public service Unusual to receive consecutive accelerations

Examples of exceptional performance Receipt of a competitive professional service award Sustained level of outstanding achievement Unusual productivity in publishing original work Sustained (3 years), dedicated service on a major committee: CAP, CHR, Admissions

Guidelines for 2- or 3-year acceleration Rare Much more difficult Usually based on retention or extraordinary achievements CAP approval required

Objectives 1. Identify the criteria used to assess academic advancement. 2. Review the criteria for accelerations. 3. Using case examples, evaluate academic advancement packets to identify characteristics for success.

Teaching Narrative “I am participating in the Teaching Scholars Program from to deepen my skills as an educator and an education researcher. I have an interest in developing curriculum, especially blended ones that combine online learning with in-person instruction.”

Teaching Narrative “My teaching activities largely consist of bedside teaching and supervision of house staff in the [department]. During shifts in the [department], I also conduct a brief teaching session or case conference. I have taught in the intersession classes for residents, ACLS classes for fourth year students and incoming interns, and in the Introduction to [Specialty] course.”

Teaching Narrative “My formal teaching during the past academic years ( ) has been in the context of the medical student core curriculum course [name]. In this course, I lead 20 medical students in a small group sessions.”

Clinical Narrative “My clinical work focuses on outpatient care for a primarily Spanish-speaking, publically insured population at [hospital]. I supervise residents, medical students and nurse practitioner students in the clinic approximately 10 hours per week.”

Service Activities “Much of my service to the Medical School was initially through work in the clinical arena, serving on numerous committees to improve patient care and patient satisfaction. After I obtained a change of series to Clinical X, I served on the [Committee] for two years, then was appointed Vice Chair and then Chair of that committee.”

Service “Service to my specialty, nationally, is performed primarily in two areas: service to publications and to my specialty society. I am a member of the Editorial Board of the Annals of [Specialty], having previously served as a consulting editor and reviewer. (I continue to review as well).”

University and Public Service “Dr. X has served twice on the Committee on Human research and once on the Cancer Center Protocol Review Committee, both committees with heavy work-loads and generous time commitments. Since 1993, Dr. X has served on the [division] fellowship steering committee and fellowship selection committee.”

Mentoring Narrative “In my role as Mentoring Liaison for the School of Medicine to my department, I meet yearly with each faculty member in the department to review their career goals and progress with regard to teaching, research and scholarly activity, and service, as well as explain differences between series and criteria for promotion.”

Know your series and what is required for advancement and promotion Frequently update your C.V. and describe activities and accomplishments in appropriate sections Develop a reputation at the national and international levels Volunteer for leadership positions at UCSF and within professional organizations Review for journals Cultivate internal and external references Meet with your Chair to let her/him know what you are doing Request 1 year accelerations when appropriate