Department of Taxes Agency of Administration Vermont Department of Taxes Property Transfer Tax Return Online Service Proposal Created by the Vermont Department of Taxes (VDT) and Vermont Information Consortium (VIC) January 26, 2009 Presented by Mike Piwowarski Vermont Department of Taxes

Department of Taxes Agency of Administration PTTR: What is it? The Property Transfer Tax Return online service (PTTR) will allow transferors/ transferees or their representatives to complete and submit a transfer tax return electronically over the Internet.

Department of Taxes Agency of Administration What Will It Do? This service will: Allow for electronic filing of property transfer returns and payments Provide more accurate and complete information about transfers Expedite payment to Vermont Department of Taxes

Department of Taxes Agency of Administration Who will be affected? Key stakeholders include: Transferors/transferees of property, or their representatives Municipal clerks Vermont Department of Taxes Independent property data analysts

Department of Taxes Agency of Administration When will the service be available? Pending approval, the projected launch is Application development is anticipated to begin in Spring, The Vermont Department of Taxes (VDT) is working with the states e-government vendor Vermont Information Consortium (VIC) to create the service.

Department of Taxes Agency of Administration Who is VIC? VIC signed a long-term contract with the state in 2006 to build eGovernment services. To date, VIC has designed and/or developed dozens of services and websites for the state, including the state portal and four services for VDT: VTPay, BizFile, Tax Filing and Refund Status Lookup, and File Your Homestead Declaration. Others services developed for Vermont by VIC include: DMV Express (renew vehicle registrations) Court Pay (pay court fines and traffic tickets) Order Vital Records Obtain a Criminal Conviction Record

Department of Taxes Agency of Administration Limitations of current process Labor-intensive Municipal clerks must hold checks Electronic payments are not available Lack of information on outstanding returns for the VDT

Department of Taxes Agency of Administration Complete online PTTR form System assigns a Unique ID # T/T/R submits PTTR electronically with payment Each municipal clerk (MC) is notified via of availability of PTTRs in web queue PTTR Web Queue of completed returns MC logs into PTTR service, verifies the return, records book and page #, and acknowledges PTTR Transferors/Transferees/ Representatives Municipal Clerks Closing occurs Vermont Department of Taxes Electronic Payment Form Future Process Unique ID # recorded on deed

Department of Taxes Agency of Administration Benefits to Future Process Benefits: 24/7/365 online access to property transfer return service Municipal clerks no longer need to match property transfer returns and payments and send together to VDT VDT is better able to track property transfers Transferors/transferees/representatives payment for property transfers will be through ACH debit or credit. (not yet determined). Town copy of returns does not have tax ID numbers.

Department of Taxes Agency of Administration Risks Legislative changes required –Money flow directly to VDT –Related issues Adoption of new process Technical

Department of Taxes Agency of Administration Additional Documents Statement of Work Process Flow document – Current Process Flow document – Future Please visit the following URL to view these documents:

Department of Taxes Agency of Administration Thank You Q & A