1 LIMPOPO PRESENTATION TO THE PORTFOLIO COMMITTEE ON HOME AFFAIRS 13 MARCH 2007 Mr Mpho Moloi Limpopo Provincial Manager TOPPING UP SERVICE DELIVERY TO IMPROVE PEOPLE’S LIVES 1

2 LIMPOPO PROVINCIAL MAP 2

3 Quick Facts about Limpopo Capital: Polokwane. Languages: 52.1% Sesotho, 22.4% Shangaan, 15.9% Tshivenda Population: (2006). Share of SA population: 11.3%. Area: square kilometres. Share of total SA area: 10.3%. Population density: 43 people per square kilometre. Gross regional product: R81.3-billion (2003). Share of total SA GDP: 6.7% 3

4 PROVINCIAL MANAGEMENT PM Mr Mpho Moloi DPM Mr Victor Mabunda RM Capricorn and Sekhukhune Ms Segoale RM Mopani Ms Khuvutlu RM Waterberg Ms Maripane RM Vhembe Mr Maluleke 4

5 APPROVED ORGANISATIONAL STRUCTURE FOR LIMPOPO PROVINCE 5

6 STAFFING 6

7 Training Hours for the Province for the Period under Review 7

8 Resource Allocation in Limpopo IT resources: the following was received in the Province Eighteen computers received Security Firewalls installed in the Province. 21 hospitals out of 44 have been on lined. 16 Passport Capturing computers acquired in March Memory sticks – distributed to the Regional, Provincial and Provincial Support Managers 1 x 3 G card for the PM 8

9 Office Equipment The following equipment was procured to enhance the effective functioning of the Province: –4 TV’s (used for training and workshops) –4 Digital Cameras (used in the Regions for capturing important events/ activities) –4 Projectors ( used for training) –5 Binding machines (purchased to save on printing costs) –5 Tablets 9

10 Office Furniture The following office furniture has been procured for the reporting period: –Giyani- furniture for training room –Beit-bridge - 30 chairs for counter clerks –Provincial Office – new furniture for the office –Framing of photos of officials for all offices 10

11 Communication Effectively Managed in the Province A media statement was issued to the Media House for publicity with regard to the award of the Premier’s Service Delivery Excellence Award. Advise and preparedness shown of responding positively to SAFM afternoon show by the Provincial Manager and Mokopane Regional Manager. An article was written for the department’s monthly publication, Ikhaya concerning the Platinum award received in the Province. Placement of article in the Observer Newspaper concerning Lost Identity Two articles on Moletji’s Imbizo held on the 5 th of December 2006 and Waterberg’s Award by Premier. 11

12 COUNTER CORRUPTION AND SECURITY SERVICES SUPPORT Of the 33 offices that can be fitted with surveillance cameras only Giyani RO has been fitted. 3 offices have been earmarked to be fitted. 4 offices have been fitted with alarm system. Physical security provided for 24 hours in provincial and all regional offices. Safes in all mentioned office for sensitive documents. Vetting is in process in the Province Training on “MISS” is provided to management on monthly basis. Awareness campaigns on office security is presented when office visits are conducted. Burglar guards have been installed in 3 MPCC’s 90% of the 76 offices Regional, District Offices and Service Points have already been burglar proofed. 12

13 COUNTER CORRUPTION AND SECURITY SERVICES SUPPORT 13

14 Procurement Done Effectively and Asset Registers in Place Procurement done according to approved standard. Workshop was attended at Head Office for Asset Management and Disposal of redundant and obsolete furniture People have been nominated and appointed as Members of the Stock Taking and Disposal Board Submission of all purchases (BI-488) is to be done via Provincial Office for proper control Asset Registers are maintained An electronic register of the assets are maintained at Head Office All assets in the Province including Mobile Trucks are bar coded 14

15 Transport Mobile Trucks Breakdown of Transport Allocation in Province sixteen mobile trucks allocated –Capricorn 5 –Mopani 4 –Waterberg 3 – Vhembe 4 15

16 TRANSPORT ALLOCATIONS 7 X Bakkies allocated to the Province: –4 Bakkies allocated to: -Platjan -Tzaneen -Masisi -Polokwane –3 Bakkies allocated to Provincial Office for: IT Security Financial Administration Another 9 vehicles to be collected during March 2007 from Head Office 16

17 Mobile Units and Their Deployment Programmes The Mobile Units and deployment programmes is done in consultation with Traditional Leaders, CDW’s and Ward Councillors Focus is on visiting points and MPCC’s that are not yet on line in order to curb transport costs These programmes are held on weekly basis in order to address all the needs of the community We also participate in Joint Service Delivery programmes in partnership with other Government Departments and NGO’s in the Province 17

18 Mobile Units and Their Deployment Programmes Izimbizo and Campaigns –In addition to our own DHA izimbizo, this Province also engages with izimbizo’s organized by other Government Departments to render services to our Clients –Our Mobile Trucks are also used for Road Shows and Mini Jamborees 18

19 Mobile Units and Their Deployment Programmes The Deployment Programme for the Mobile Units for the year is as follows: Schools in Limpopo Hospitals that are not yet online Prisons and Orphanages Other areas not yet covered in the first three quarters 19

20 Infrastructure 5 Counters have been installed at the MPCC’s Accommodation: Acquisition of Sites: - Approved sites: Mankweng, Praktiseer, Burgersfort, Jane Furse, Tauetswala - Redesigning of office layout and construction: Tzaneen and Makhado Negotiations under way: RO: Vhembe, Lebowakgomo, Makhado, Elim, Malamulele, Dzanani 20

21 Planned Improvements Plans to make all offices user-friendly for physically challenged people and senior citizens –Installation of Ramps –Availability of special counters for physically challenged and senior citizens in all new offices 21

22 Planned Improvements Acquisition of better facilities for current dilapidated buildings that are being occupied by our Department: 22

23 OPENING OF NEW POINTS AND MPCC’s(Thusong Service Centres) Bi-Monthly meetings currently held to address the possibility of opening new visiting points. MPCC’s and new visiting points will be opened in consultation with relevant Stakeholders 23

24 Volumetric in Civics 24

25 Volumetric in Civics 25

26 Volumetric in Civics 26

27 Resources Allocated to NIB in the Province Beit Bridge Border Post received a tent and 30 Chairs allocated for counter clerks 10 Two Way radios 1 x Bakkie 70% of the 176 Immigration offices have received the new uniform. 60% of these are at Ports of Entry. 40% are in Regional and District offices. All border post have been installed with VSAT to communicate on GroupWise Queue management system has been installed at Beit- Bridge 27

28 State of Immigration in Limpopo Permitting. –PR applications are sent to Provincial Office once a month for checking and capturing and forwarded to Head Office. –Follow ups are made with Permit Directorate. –Files with missing information are not sent to Head Office (to avoid delays) 28

29 State of Immigration In Limpopo (Continued) Law Enforcement. 29

30 State of Immigration In Limpopo (Continued) Admissions (Penalties)/ MOVEMENT (annexure A)MOVEMENT 30

31 EMPLOYEE WELLNESS PROGRAMMES CARE AND SUPPORT OCCUPATIONAL HEALTH AND SAFETY SPORTS, RECREATION AND CULTURE 31

32 CARE AND SUPPORT Joining partnerships with Dept of Health in order to educate our officials on the various debilitating diseases and HIV and Aids 32

33 OCCUPATIONAL HEALTH AND SAFETY First Aid training and OHS training conducted to nominated officials in the Province 2 nd Phase of training to be rolled out to Immigration Officers Inspections conducted at selected DHA offices in the Provinces Offices were encouraged to participate in a competition where the best office in the region will be selected for an award, due to shortage of funds this could not be achieved. The internal competition resulted in one of our offices, Waterberg Regional Office, being selected as the best Service Delivery Team in the Province in comparison to National, Provincial and Local Government This Office has won a Platinum Award and a cheque for R

34 SPORTS, RECREATION AND CULTURE Team building activities were held in the Province to improve morale of management and subordinates. 34

35 BUDGET ALLOCATIONS AND EXPENDITURE ITEMBUDGET ‘000 SPENDING ‘000 OVERSPENDING/ SAVING ‘000 Compensation of Employees Goods and Services Transfers and subsidies Capital

36 THANK YOU PRESENTATION: COMPILED AND PRESENTED BY M D MOLOI PROVINCIAL MANAGER LIMPOPO