U.S. Department of Agriculture eGovernment Program April 9, 2002 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

U.S. Department of Agriculture eGovernment Program 2  Welcome  Briefing Topics  Guest Speaker: Quicksilver eTraining  Tactical Planning  Business Case Update  Q & A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 3 EGWG Briefing Topics Past Briefings:  Universal Telecommunications Network (UTN) — February 13  Export.gov (Quicksilver) — February 20  eEligibility (Quicksilver) — February 27  Geospatial One Stop (Quicksilver) —March 13  Integrated Acquisition System (eProcurement) — March 13  Capital Planning and Investments (CPIC) — March 27 Today’s Briefing:  eTraining (Quicksilver) Planned Briefings:  Additional USDA-related Quicksilver initiatives  Cyber Security  Enterprise Architecture  GPEA/Paperwork Reduction Act

U.S. Department of Agriculture eGovernment Program 4 Agenda  Welcome  Briefing Topics  Guest Speaker: Quicksilver eTraining  Tactical Planning  Business Case Update  Q & A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 5 Guest Speaker Guest Speaker: Keith Namock, Forest Service Quicksilver e-Training

U.S. Department of Agriculture eGovernment Program 6 Agenda  Welcome  Briefing Topics  Guest Speaker: Quicksilver eTraining  Tactical Planning  Business Case Update  Q & A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 7 Agency Tactical Plans: Schedule Complete drafts of the Agency Tactical Plans were due at the end of March, and the final versions should have approval from agency administrators by this Friday.

U.S. Department of Agriculture eGovernment Program 8 Agency Tactical Plans: Progress & Status Update  First drafts received from 13 agencies  Very high quality, represent a lot of hard work  Complete drafts were due March 29  Were received from 10 agencies  Comments on second round of drafts have been returned  Final, Administrator-approved versions of the plans are due this Friday, April 12

U.S. Department of Agriculture eGovernment Program 9 Agency Tactical Plans: Common Trouble Spots  Information collections  ‘Information collections’ in the tactical plans refer to collections of information from the public regulated by the Paperwork Reduction Act  Each PRA-regulated information collection has an 8 digit control number issued by OMB; control numbers for USDA begin with 05.  Example OMB Control Number:  PRA information collections are important because they are also the set of transactions that GPEA requires be electronically enabled by  Summary tables for agency and Departmental initiatives  In some plans, initiatives were included under multiple goals in the summary tables; instead, each initiative should only appear once in the summary table, under the goal with which it is most directly aligned

U.S. Department of Agriculture eGovernment Program 10  Financial information (estimated budget/spending data in Section V, all of Section VI)  Part A of section VI requires no additional calculations; it is simply a summary of the budget information presented in section V.  Part B (current IT spending by stakeholder group) is understandably difficult; if you cannot reasonably acquire this information, make estimates based on your agency’s current or recent IT budget/spending information.  Several agencies have raised the question of including staff time as part of budget data; for the purposes of the plans, staff time should not be included (although you can include staff time in a footnote). eGovernment Baseline  The eGovernment baseline is an important part of the tactical plan, as it includes all existing agency eGovernment applications  Completed baselines were only received from two agencies, however  You should have received a copy of your agency’s baseline along with your Tactical Plan briefing packet, back in February; if you need another copy, please contact us ASAP at or Agency Tactical Plans: Common Trouble Spots

U.S. Department of Agriculture eGovernment Program 11 Agency Tactical Plans: Common Agency-Specific Initiatives  In addition to linkages with the Department’s eGovernment Strategic Plan, several agencies had similar agency-specific initiatives  Agencies may wish to take advantage of these similarities to integrate their initiatives, or to simply collaborate and share knowledge.  Common initiatives include:  Extranets  Commodity data/market news  Telecommunications/infrastructure  Including wireless applications

U.S. Department of Agriculture eGovernment Program 12 Agenda  Welcome  Briefing Topics  Guest Speaker: Quicksilver eTraining  Tactical Planning  Business Case Update  Q & A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 13 Business Case Update  All business case teams are working, and most are on track to have their cases created by April 19 th with a lot of hard work in between  Per Dr. Parham’s presentation and IT Call Memo: April 30th deadline for inclusion as “major” investment  Business Case Template/Guide has been distributed to all teams  This guide will aid teams in putting together a business case narrative  Associated finance tools and capital planning guidance will aid teams in determining financial aspects of business case  Four half-day seminars with Mark Forman and OMB discussing business cases will be held tomorrow and Thursday, April 10 th and 11 th.  Attendees from across the federal government will learn about and discuss OMB’s revised Exhibit 300 and the business case process, especially how it relates to eGovernment  Morning of 10 th full. All others have very limited space. Call eGovernment Team to check availability at

U.S. Department of Agriculture eGovernment Program 14  Welcome  Briefing Topics  Guest Speaker: Quicksilver eTraining  Tactical Planning  Business Case Update  Q & A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 15 Questions and Answers ??

U.S. Department of Agriculture eGovernment Program 16  Welcome  Briefing Topics  Guest Speaker: Quicksilver eTraining  Tactical Planning  Business Case Update  Q & A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 17 Next Steps & Wrapup  If you have not submitted a complete draft of your Tactical Plan, please send ASAP Remember to submit eGovernment baseline with Tactical Plan (since it is an appendix to the plan) Final, Administrator-approved versions due this Friday, April 12  1/2-day Business Case Seminar by OMB including Mark Forman on April 10th and April 11th hosted at USDA  We continue to welcome your contributions to and suggestions about the eGovernment Web site, including news, agency highlights, Guidebook resources, etc. In the Spotlight suggestions? WebCAAF and Dennis Lytle/GIS are in process…  Next meeting: Wednesday, April 24, 2002