Why Cook At Home When You Can Dine Out? Managing the Community Outreach Menu. Ruth Smith, Outreach Coordinator Judith Robinson, Assistant Dean for Library and Learning Resources Edward E. Brickell Library, Eastern Virginia Medical School

Facts about EVMS Population served, 1.5 million Community based, 1973 Can you afford to eat out? Can you afford to stay in? Stay in? Eat out?

1 Community donated books and journals Area health professionals courtesy clients Outreach Coordinator job created 2001 Since 2001, over 4,000 citizens trained EVMS Library Outreach Program

Who do you want to dine with? Internal and External Local Librarian Groups MLA Programs SEA/NNLM Speaker’s Bureau Development Staff Clinical Practice Groups

Costs Who pays for what? Extend a Formal Invitation The Partnership Letter Reduce Risk Space / Equipment Needs Publicity Coordination Teaching Assignments

September 14, 2007 Bayside High School Health Sciences Academy Coordinator Dear Mr. Jones: This letter confirms our discussion that, the Edward E. Brickell Medical Sciences Library will enter a partnership with Bayside High School Health Sciences Academy for the purpose of Clinical Rotations to be held at the Edward E. Brickell Medical Sciences Library at Eastern Virginia Medical School for the school year. The Brickell Library and Partners 1. Agree on project/event goals: The Library will host 75 students during the school year. Students will learn to use health information resources, observe librarians, explore the option of a career in librarianship, 2. Agree on scheduling: Bayside Health Sciences Academy will assign the dates and times. Each clinical rotation will be 3 hours in length either 9:00 am – 12:00 pm or 1:00 pm to 4:00pm, Monday through Friday. If students do not appear at the appointed time, the EVMS Outreach Coordinator will call and report the absence to the Bayside Coordinator. Students will come in groups of 2-6. The Bayside Academy coordinator will provide a list of students along with the date their clinical rotation is scheduled. 3. Agree on resources needed for this project/event: The format of the session will be dictated by the space and technology available at the Brickell Library. EVMS librarians will conduct the clinical rotation project under the direction of the Outreach Coordinator. Students will provide their own transportation and will be covered by the Virginia Beach travel liability guidelines. The Brickell Library will pay parking expenses in an EVMS parking facility. Evaluations must be completed by each Bayside student. All evaluation results will be shared. 4. Agree to coordinate and agree on any publicity, news release etc.: The EVMS Chronicle will be covering this project. Bayside anticipates no publicity at this point but will notify the Brickell Library Outreach Coordinator if the situation changes. We appreciate the opportunity to partner with Bayside High School Health Sciences Academy and look forward to a long and rewarding association and many successful events and projects. Sincerely Ruth Smith, MLIS Outreach Services Coordinator Edward E. Brickell Medical Sciences Library Eastern Virginia Medical School PO Box 1980 Norfolk VA

Exhibit Awards, Grants Reassigning Resources Cost Sharing Cost/Benefit Picking Up the Tab

Expect the Unexpected Flexibility is the Key Remember, There Will Be Dancing! Use a Checklist to Minimize Problems

Evaluating the Outreach Activity Evaluation Event Activity Report Logic of Consequences Will You Dine Together Again?

Communication Coordinate publicity with partners Celebration Promotion attracts new partners Don’t Forget the Thank You Note

Bon Appetit!