Collaborative Charges USAPI HEALTH LEADERSHIP COUNCIL

Regional Structure PIHOA SECRETARIAT PBDA PCDC PPTFI CCPI PIPCA PBHCC PBMA APNLC Educa tion NPEHA PPEC PHNNE HIS SWAT PHARM LAB Ex- Off QAQI PM PIHOA Other Lords Of The Ring Aka “USAPI Health Leadership Council” Lords Of The Ring Aka “USAPI Health Leadership Council” Resource Committee

Other CDC HRSA WHO APIL OSH NACDD SPC OMH Regional Structure PIHOA SECRETARIAT Lords Of The Ring Aka “USAPI Health Leadership Council” Lords Of The Ring Aka “USAPI Health Leadership Council”

Council Guiding Principles The members of the USAPI Health Council are committed to working together by adhering to the following guiding principles: – We value and respect each member – We engage in direct and honest communication with each other – We are transparent regarding decision making, roles and interests – We participate in shared decision making – We think and act as a unified collaborative – We trust each other to remain true to our goals/objectives – We agree to think and act comprehensively on health issues – We value and respect diversity of our organizations – We respect the ultimate decisions of the Chief Health Officers of the USAPI(PIHOA)

1 rep from each of the PIHOA Affiliate Members 1 ex-officio member per jurisdiction (total of 6-10?) selected by the Chief Health Officer (recommended NCD coordinator) Invitees (observers) from other diverse organization in the region to the “Health Issue” Governed by elected Steering Committee USAPI Health Council Organizational Structure

USAPI Health Leadership Council Membership Criteria Membership will be comprised of the USAPI regional affiliates. Affiliates will be defined as: – “Affiliate Membership is reserved for Pacific-based and Pacific- governed health professional organizations that PIHOA recognizes as having a role in the establishment of health policy.” Automatic Membership will be given to Affiliates established as of 01/2012 New Members will be allowed if: 1.Meet the definition of “Regional Affiliates” 2.Receive simple majority approval (50% +1 vs. 50%) of full USAPI Health Leadership Council membership. Membership criteria will be reviewed by the Steering Committee on an annual basis or as necessary.

Steering Committee 3 Board Members – Chief Councilor – Assistant Chief Councilor – Secretary Councilor Chief Councilor Assistant Chief Councilor Secretary Councilor Board Members Criteria – Nominated and Elected (≥50%) by full Council – Serve for 2 years, can not serve consecutive terms – Responsible to elect council members to fill vacancies on the steering committee

Steering Committee Members Chief Councilor Responsibilities Carry out the leadership responsibility of the Council. Serve as the spokesperson of the Council. Sign official documents of the Council Convene and preside over Council general meetings and assign council members to oversee committee meetings; Assist with setting the Council agenda items and meeting priorities; Promote collaboration, encourage, shared responsibility, share ideas, and recommendations, be open to diverse points of view; Ensure that the NCD priority road map is reviewed and correlates with Council activities.

Steering Committee Members Assistant Chief Councilor Responsibilities Represent the Chief Councilor in his/her absence with the aforementioned responsibilities.

Steering Committee Members Secretary Councilor Responsibilities Shall attend all sessions of the Council and act as clerk thereof; Record all the notes of the Council and the minutes of all its transactions in the most efficient manner for that purpose; Shall perform like duties for all committees of the Council when required; Give, or cause to be given notice of all meetings of the Council;

Steering Committee Members Cont’d Secretary Councilor Responsibilities Shall perform such other duties as may be prescribed by the Steering Committee or Chief Councilor, and under whose supervision he/she shall be. Shall be responsible for maintaining the Bylaws of the Council.

Workgroups are comprised of USAPI Health Council members and are the primary method of organizing, developing and implementing the specific initiatives of the Council. Workgroups are: – Formed and dissolved based on current and upcoming needs and priorities. – Small in number, but representative of the issues, needs and/or initiative being addressed. – Open to any council, their assigned members or appointed experts, that is willing to participate. – Flexible in how the workgroup accomplishes its work, (e.g., conference calls, face to face meetings, document review, etc.). – Led by a Facilitator decided upon workgroup members As new workgroups and new initiatives are formed, the full members should solicit input and review the Council’s unique capabilities to identify methods for improving, leveraging and facilitating the proposed initiative as well as identify Council members that should be actively involved in the development and implementation of the initiative. Workgroups

USAPI Health Council’s Secretariat The Council Secretariat is responsible for assuring that all Council members have the opportunity to provide input into major decisions, work products, communications to the field and the development of meeting and conference call agendas. The Secretariat is responsible for assuring monthly core calls and bi-annual face to face meetings are scheduled, thru appropriate resource(s) and other day-to-day operations.

USAPI Health Council Member Roles and Responsibilities Actively participate in Council’s meetings, conference calls and workgroups. Be accountable for commitments made to support implementation of the Council’s Strategic Plan, when formed and implemented. Share information on the member council’s related initiatives and strive to link their “set up” to that initiative. Keep the member organization and constituents apprised of Council’s efforts and be willing to engage the organization and constituents in these efforts when appropriate, including soliciting constituent feedback on Council’s initiatives and plans. Contribute resources and support as possible; this includes fiscal resources, in-kind resources, staff expertise. Adhere to the Guiding Principles.

USAPI Health Council’s Meetings The Council will have at least two general meetings per calendar year. At least one meeting will be conducted in person; other meetings may be conducted via teleconference or the most efficient method. Meeting venues will be decided by general consensus based upon available supporting resources. Workgroup or Subcommittee meetings will be conducted by the most efficient method and a schedule will be provided by the facilitator. Members are allowed to choose a proxy to act on their behalf.

Process for Ensuring Council Members are Actively Involved The basic process for addressing Council member who become inactive or fail to meet the responsibilities listed above is as follows: A Lead Council member will make contact with the lead organizational leader or previous contact person to ascertain their interest in continuing to be involved as a member of the Council. If the organization remains interested, the Council will ask for a commitment from the organization to appoint a representative to actively participate in council meetings and efforts. If the organization is no longer interested in being actively involved in the Council’s efforts, they will be removed from the Council list, and PIHOA will be informed.