RDA 5 th Plenary Program and Organizing Committee Kick-Off Meeting November 25, 2014

2 RDA/US is funded by a grant from the National Science Foundation  Welcome and Introductions  Organizing Committee  Roles and Responsibilities  Expectations  Program Committee  Roles and Responsibilities  Expectations  Time Line  Agenda Shell  Other Items  Lessons from Previous Plenaries  Q&A Agenda

3 RDA/US is funded by a grant from the National Science Foundation  Kathy Fontaine – Chair  Yolanda Meleco - US Communications Lead  Jamie Lupo-Petta - RDA/US Logistics Lead  Susan Rathbun - SDSC Local Organizing Lead  Matt Burdetsky - Conference Planning Lead  Timea Biro - Web Registration Lead  Hilary Hanahoe - Secretariat Liaison  Rainer Stotzka - Scheduling Lead Organizing Committee

4 RDA/US is funded by a grant from the National Science Foundation  Ensure your role is fulfilled (not necessarily do it yourself….)  Attend regular telecons to report progress.  November 25, 3pm Eastern - Joint kick-off meeting for Organizing and Program Committees Webinar  December 9, 11 am Eastern - telecons from here on out  December 23, 11am Eastern  January 6, 11am Eastern  January 20, 11am Eastern  January 27, 11am Eastern  February 3, 11am Eastern  February 10, 11am Eastern  February 17, 11am Eastern  February 24, 11am Eastern  March 3, 11am Eastern  March 24, 11am Eastern - lessons-learned tag-up  P5 Planning Tag-Up (for both OC and PC members)  Roles and Responsibilities

5 RDA/US is funded by a grant from the National Science Foundation  Kathy Fontaine - Chair  Fran Berman - Keynote Speakers and Sponsors  Juan Bicarregui - OAB  Ingrid Dillo - P4 Continuity  Hilary Hanahoe - RDA Plenary Communications and European Scholars Program  Fotis Karagiannis - OAB and IT  Stefanie Kethers - RDA Australia  Inna Kouper - US Scholars Program  Candice Lanius - RDA For Newcomers and Scholars Program  Yolanda Meleco - RDA/US Communications  Mike Norman - SDSC Welcome  Mark Parsons - Council and RDAC  Herman Stehouwer- Adoption Day  Walter Stewart – OAB  Rainer Stotzka - TAB and Break-out Sessions  TBA - P6 Continuity Program Committee

6 RDA/US is funded by a grant from the National Science Foundation  Ensure your area meeting requirements are covered.  Gather them, pass them to one of us in the OC (preferably Rainer)  Make sure you get times, logistics, meeting size, AV, content, speaker, etc requirements  Maximize participation in your groups/regions/areas.  Look at the program overall for continuity, consistency, adherence to RDA principles.  Telecon January 8 (tbc) to discuss overall program in advance of TAB presentation.  Also attend as many of the Planning telecons as your schedule permits PC Roles and Responsibilities

7 RDA/US is funded by a grant from the National Science Foundation  November 19, 2014: Publish Call for P5 Sessions  December 15, 2014: Call for P5 Session closes  January 15, 2015: TAB review of session scheduling  January 26, 2015: Notification of acceptance  February 9, 2015: Final program published  March 7-12, 2015: Pre-P5, P5, and Post-P5 activities in San Diego Time Line

8 RDA/US is funded by a grant from the National Science Foundation  Need a co-chair for the PC  Need someone on the PC to be aware of collocated meetings  The ones I know about so far, dates and locations still TBD  12 th WDS Scientific Committee Meeting – tentatively March 6 – 8 at SIO  PASIG – tentatively March 12 and 13 at UCSD  BioCADDIE – still in planning stages Other Items

9 RDA/US is funded by a grant from the National Science Foundation  March 7 – RDA Leadership Strategic Planning session (follow-on from post P4 meeting)  March 8 – Adoption Day activities and SDSC tour  March 9 – Plenary and break-outs all day; evening reception  March 10 – Plenary and break-outs all day; evening social  March 11 – Plenary and break-outs all day  March 12 – available for post P5 organizational group meetings, etc Agenda Shell

10 RDA/US is funded by a grant from the National Science Foundation  Ingrid Dillo – P4  Others? Lessons from Earlier Plenaries

11 RDA/US is funded by a grant from the National Science Foundation  Questions?  Plenary 5 link is up on rd-alliance.org Q&A