Orientation on the 2015 SUC PBB Indicators September 7, 2015 Public Affairs Office

IATF MC No. 2015-1 Guidelines on the grant of the Performance-Based Bonus for FY 2015 under EO No. 80 (August 12, 2015) Orientation conducted by the AO 25 Secretariat on August 13, 2015 Orientation on the SUC Performance Indicators on August 17 and Sept 1

NEW FEATURES Use of Strategic Performance Management System (SPMS) for ranking of First and Second Level employees Compliance to Public Financial Management (PFM) reporting requirements of COA and DBM

NEW FEATURES Adoption and use of the Agency Procurement Compliance and Performance Indicators System (APCPI) Submission of Annual Procurement Plan Submission of Forms B and C for Agency Accomplishments for Priority Programs and Initiatives under EO 43, and OP Planning Tool FY 2015 Targets

ELIGIBILITY CRITERIA for SUCs Achieved at least 90% of each Major Final Outputs (MFOs) under the Performance Informed Budget (PIB) of the FY 2015 GAA, and the targets for Support to Operations (STO) and General Administrative and Support Services (GASS)

ELIGIBILITY CRITERIA for SUCs Satisfy 100% of the Good Governance Conditions Use the CSC-approved SPMS in rating and ranking First and Second Level employees and officials

PERFORMANCE TARGETS All MFO indicators and targets in the FY 2015 Congress approved PIB shall be the basis for assessing eligibility for the PBB

2015 STO TARGETS Quality Management System (QMS) for at least one core process certified by any international certifying body OR Submission of an Operations Manual covering selected core processes or areas of operation Percentage of faculty and personnel enabled to pursue studies/training 64%

2015 GASS TARGETS Budget Utilization Rate (BUR) Obligations BUR Obligation against all allotments issued for FY 2015 including those released under the “GAA as a release document” policy Disbursement BUR Ratio of total disbursement (cash and non-cash, excluding PS) to Total Obligations for MOOE and CO in FY 2015

2015 GASS TARGETS Compliance to PFM reporting requirements of the COA and DBM Budget and Financial Accountability Reports (BFARs) Report on Ageing of Cash Advances COA Financial Reports

2015 GASS TARGETS COA Financial Reports Statement of Financial Position Statement of Financial Performance Statement of Changes in Net Assets/Equity Statement of Cash Flows Statement of Comparison of Budget and Actual Amounts Notes to Financial Statements (per COA Resolution 2014-003)

2015 GASS TARGETS Adoption and use of the 2014 APCPI per GPPB Resolution No. 10-2012 Submission of Agency APP as prescribed by Section 3e of AO 46, s. 2015 Agencies to send scanned copy of the APP to GPPB-TSO’s email monitoring@gppb.gov.ph

MFO 1: Higher Education Services Performance Indicator Definition/ Formula CLSU Target Required Documents Total number of graduates Baccalaureate only 1,221 MFO 1_Form A Percentage of total graduates that are in priority courses Total number of graduates in priority courses --------------------------------- x 100 Total number of graduates in all programs 100% Mandated programs are those that are specifically identified in the SUC’s charter; priority programs are those decided by the BOR/ indicated in the SUC’s Strategic Plan to be aligned with the institution’s vision, and relevant to job market and national/regional development needs (CHED CMO 29, s. 2013) Coverage Period: Total Number of Graduates in March/April 2015, Summer 2015 and October 2015

MFO 1: Higher Education Services Performance Indicator Definition/ Formula CLSU Target Required Documents Average passing % of licensure exams by the SUC graduates/ National average passing across all disciplines covered by the SUC SUC Ave Passing % Total first time passers in all programs with licensure exam ------------------------------------------ x 100 Total first time takers in all programs with licensure exam Ave National Passing % Total first time passers in all programs covered by the SUC with LE at the national level Total number of first time takers in all programs covered by the SUC with LE at the national level Ave SUC Passing % --------------------------- --------x 100 131.78 MFO 1_ Form B PRC Data

MFO 1: Higher Education Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage of programs accredited at: Level 1 Level 2 Level 3 Level 4 Baccalaureate only Accreditable programs: programs with candidate status; programs with instrument; programs with “qualified for the next level” status Total number of accredited programs at L1/L2/L3/L4 -------------------------------------- x 100 Total number of accreditable programs 3% 12% 20% 2% MFO 1_ Form C 2014 Accomplishment Level 1: 3 out of 12 programs accredited = 25% Level 2: 2 out of 4 programs accredited = 50% Level 3: 10 out of 12 programs accredited = 83% Level 4: 3 out of 4 programs accredited = 75%

MFO 1: Higher Education Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage graduates who finished academic program according to the prescribed timeframe Number of graduates who finished the program according to the prescribed time frame -------------------------------------- x 100 Total number of graduating students 92.57% MFO 1_ Form A For the numerator: The total projected number of graduates who did or could graduate within the Maximum Residency Requirement (MRR) period (CHED CMO 29, s. 2013) CLSU Code, Article 231, Section 2.b: The maximum actual residence period prescribed for a course is as follows: 6 years for a 4-year course; 8 years for a 5-year course; and 10 years for a 6-year course.

MFO 2: Advanced Education Services Performance Indicator Definition/ Formula CLSU Target Required Documents Total number of graduates Graduate/Post Graduate only 33 MFO 2_Form A Percentage of total graduates that are in priority courses Total number of graduates in priority courses --------------------------------- x 100 Total number of graduates in all programs 100% Mandated programs are those that are specifically identified in the SUC’s charter; priority programs are those decided by the BOR/ indicated in the SUC’s Strategic Plan to be aligned with the institution’s vision, and relevant to job market and national/regional development needs (CHED CMO 29, s. 2013) Coverage Period: Total Number of Graduates in March/April 2015, Summer 2015 and October 2015

MFO 2: Advanced Education Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage of programs accredited at: Level 1 Level 2 Level 3 Level 4 Graduate/ Post Graduate Studies only Accreditable programs: programs with candidate status; programs with instrument; programs with “qualified for the next level” status Total number of accredited programs at L1/L2/L3/L4 -------------------------------------- x 100 Total number of accreditable programs 11% 0% 34% MFO 2_ Form B 2014 Accomplishment Level 1: 7 out of 17 programs accredited = 41% Level 3: 16 out of 16 programs accredited = 100%

MFO 2: Advanced Education Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage graduates who finished academic program according to the prescribed timeframe Number of graduates who finished the program according to the prescribed time frame -------------------------------------- x 100 Total number of graduating students 92.57% MFO 1_ Form A For the numerator: The total projected number of graduates who did or could graduate within the Maximum Residency Requirement (MRR) period (CHED CMO 29, s. 2013) CLSU Code, Article 231, Section 3.b: The master’s degree must be completed within 5 calendar years and 7 years for the PhD degree (excluding leaves) from the start of matriculation.

MFO 3: Research Services Performance Indicator Definition/ Formula CLSU Target Required Documents Number of research studies completed in the last 3 years Number of research studies completed in 2013, 2014 and 2015 Research studies does not include thesis/dissertation of students Targets should be based on the Research Agenda 117 MFO 3_ Form B Percentage of research projects completed in the last 3 years Number of research projects completed in the last 3 years ----------------------------------------- x 100 started in the last 3 years 80% MFO 3_ Form B

MFO 3: Research Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage of research outputs published in a recognized journal or submitted for patenting or patented Number of research outputs published/ submitted for patenting/ patented ------------------------------------------ x 100 Total number of research outputs in the last 3 years (2013, 2014, 2015) 33% MFO 3_ Form B MFO 3_ Form C Percentage of research projects completed within the original project time fame Number of research projects completed within the time frame ------------------------------------------- x 100 Number of research projects started in the last 3 years (2013, 2014, 2015) 100% MFO 3_ Form B

MFO 4: Technical Advisory Extension Services Performance Indicator Definition/ Formula CLSU Target Required Documents Number of persons trained weighted by the length of training Number of persons trained x Weight of training Weights: < 8 hours = 0.50 8 hours = 1.00 2 days = 1.25 3-4 days = 1.50 5 days or more = 2.00 8,087 MFO 4_ Form A Number of persons provided with technical advice Number of persons, groups or institutions served with advice on any of the fields of expertise or specialization of the SUC 50 MFO 4_ Form B

MFO 4: Technical Advisory Extension Services Performance Indicator Definition/ Formula CLSU Target Required Documents Number of persons trained weighted by the length of training Number of persons trained x Weight of training Weights: < 8 hours = 0.50 8 hours = 1.00 2 days = 1.25 3-4 days = 1.50 5 days or more = 2.00 8,087 MFO 4_ Form A Number of persons provided with technical advice Number of persons, groups or institutions served with advice on any of the fields of expertise or specialization of the SUC 50 MFO 4_ Form B

MFO 4: Technical Advisory Extension Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage of trainees who rate the training course as good or better Number of trainees who rate the training course as good or better ------------------------------------------- x 100 Number of trainees surveyed 50% MFO 4_ Form A Percentage of clients who rate the advisory services as good or better Number of clients who rate the advisory service as good or better Number of clients surveyed MFO 4_ Form B

MFO 4: Technical Advisory Extension Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage of requests for training responded to within 3 days of request Number of requests for training responded to within 3 days of request ----------------------------------- x 100 Number of requests for trainings 75% MFO 4_ Form A Percentage of technical advisory advice that are responded to within 3 days Number of requests for advisory services responded to within 3 days of request Number of requests for advisory services Form B

MFO 4: Technical Advisory Extension Services Performance Indicator Definition/ Formula CLSU Target Required Documents Percentage of persons who receive training or advisory services who rate timeliness of service delivery as good or better Number of persons who receive training or advisory services who rate the timeliness of service delivery as good or better ---------------------------------- x 100 Number of persons surveyed 80% MFO 4_ Form B Table of consolidated survey results per item in the questionnaire Sample of accomplished survey questionnaire

TIMELINE ACTIVITY DEADLINE Submission of FY 2014 Financial Reports to COA On or before March 31, 2015 Posting of agency system of ranking delivery units and individuals On or before October 30, 2015 Submission of Report on Ageing of Cash Advance Liquidation On or before December 1, 2015 Submission of PhilGEPS CoC Submission of accomplishments using Forms A, A-1 and Form 1.0 On or before January 15, 2016 (CLSU). DUs-January 6, 2016 Submission of BFARs to COA and DBM 30 days after the end of each quarter Submission of APCPI Self Assessment Submission of APP Within the first month of the year until before end of April 2015 Validation of QMS Certification/ Operations Manual Submission On or before January 15, 2016 Validation of 2nd STO indicator identified by agency head

DU Submissions CHED prescribed forms (excel format only) and supporting documents Ranking of employees per DU with corresponding SPMS ratings Deadline: On or before January 6, 2016

2015 PBB Focal Persons Dr. Cheryl G. Ramos PBB Focal Person Administrative Services 0999-8846185/cgramos@clsu.edu.ph Dr. Edwin D. Ibañez PBB Alternate Focal Person Mathematics & Physics Department, CAS 0942-8101670/edwindibanez@gmail.com