An Essential Part of a Smooth Running Team

INFORMATION DISIMINATIONBUILD SEASON SUPPORTFUNDRAISING/SPONSORS BENEFITS

SET UP AN ACCOUNT  DEDICATED FOR CONTACTING TEAM PARTICIPANTS  SET UP GROUPS TO MAKE ING EASIER

DEVELOP DATABASE  PARENT ADDRESSES  STUDENT ADDRESSES  MENTOR ADDRESSES  ALUMNI ADDRESSES  SPONSOR/DONOR ADDRESSES

SOCIAL MEDIA  GOOGLE CALENDAR  FACEBOOK PAGE  TWITTER  YOU TUBE ACCOUNT  TEAM WEBSITE

SELECT A PARENT COORDINATOR  TRY TO CHOOSE A SEASONED PARENT  SECOND OR THIRD YEAR TEAM MEMBER IS HELPFUL

 LIST WHAT YOU NEED FROM PARENT SUPPORT  LOOK FOR AN ASSISTANT COORDINATOR  SET UP A PARENT MEETING EARLY IN THE YEAR START OUT SLOW

THE PARENT MEETING

THE PARENT HANDBOOK

WHAT TO INCLUDE IN YOUR PARENT HANDBOOK  BASICS – WHAT IS ROBOTICS - WHAT IS FIRST  HOW DOES THE TEAM RUN/WHEN DO WE MEET  EVENTS/COMPETITIONS  WHO DO I CONTACT  WHERE DO I GO FOR INFORMATION

THE PARENT MEETING WHAT DO I COVER  PARENT HANDBOOK  TEAM SCHEDULE  TEAM APPAREL  BUILD SEASON COMMITMENT  TEAM TRAVEL  CONTACT INFORMATION  FINANCIAL COMMITMENT  HOW CAN PARENTS HELP  FUNDRAISING  SPONSOR/MENTOR SEARCH

GETTING THE INFORMATION OUT  MAINTAIN PARENT CONTACT AT LEAST TWICE A MONTH  BE SURE AND KEEP YOUR SPONSORS/DONORS INFORMED  cc THE COACH ON ALL S

 DO NOT OVERLOAD YOUR S  SHORT AND CONCISE SOUND BITES

HOW TO ASK FOR HELP  KEEP THE REQUEST SIMPLE  GIVE THE PARENT CHOICES  EVERYONE KNOW S WHAT THE OTHERS ARE DOING: REPLY ALL  BE THE CHEERLEADER – PRAISE ALL CONTRIBUTIONS

WHAT DO I ASK FOR  DONATIONS OF ITEMS THE TEAM NEEDS  FOOD FOR BUILD SEASON  ASSISTANCE WITH LUNCHES FOR LOCAL EVENTS  SEARCH FOR SPONSORS AND MENTORS  FUNDRAISING IDEAS

TEAM BUILDING EVENTS  KICK OFF EVENT  YEAR END PARTY  MENTOR APPRECIATION

PARENT INCLUSION EVENTS  PARENT INFORMATIONAL MEETING  KICK OFF BREAKFAST AND VIDEO  INVITE PARENTS, SPONSORS AND DONORS TO COMPETITIONS/EXHIBITIONS  INVITE PARENTS, SPONSORS & DONORS TO FUNDRAISING EVENTS  INVITE PARENTS AND SPONSORS TO YEAR END PARTY

Forming a 501C3 Not for Profit

HOW DO I START  Set up Bylaws  Elect Officers  File Corporation Application with State  Obtain EIN from IRS  Apply for Tax Exempt status with IRS

 Creates a strong support mechanism for your team  Formation will require officers …. Instant base for your parent group  Provides a way for sponsors and patrons to make tax deductible donation to your team  Provides an accounting and tracking mechanism for fundraising activities BENEFITS

HELPFUL WEBSITES  

ASK YOUR PARENTS FOR IDEAS

START SIMPLE

MOVE UP TO MORE INVOLVED FUNDRAISERS

LOOK AT WHAT WORKS FOR OTHER TEAMS

 ASK IF THEIR CORPORATION OFFERS ANY FUNDING OR MENTOR CANDIDATES  ASK IF THEY BELONG TO ORGANIZAIONS THAT FUND OR MIGHT HAVE MENTOR CANDIDATES  ASK IF ANY FAMILY MEMBERS HAVE CONTACTS PARENTS ARE A GREAT SOURCE

PARENTS WANT TO HELP ALL YOU HAVE TO DO IS ASK

AND A STRONG PARENT COORDINATOR WILL BUILD THE BRIDGE OF COMMUNICATION BETWEEN YOU AND YOUR PARENTS