Education Data Warehouse: A Vital Tool for Assessing Florida’s Education System

First Thing We Found When We Started this Education Data Warehouse Effort was...

Lots of Warehouse Rats Running Around….. FEDWFEDW

Education Decision Support System What We Have…. What We Need…. How We Get There...

What we have… Operational systems aligned with business functions Differing architecture by operational system Traditional decision support, 1. with replicated/redundant data 2. inconsistent data values 3. relationships between business functions not captured Limited data available on line for analysis Costly decision support reporting capability Decision Support Environment serving individual business unit

Decision Support Environment that provides complete, accurate, provides complete, accurate, integrated and timely information integrated and timely information What We Need… Enterprise-wide view of the educational system in Florida Integrated and reconciled data from multiple sources Strategic analysis and decision-making capability Readily accessible historical data merged with current data Improved data quality Data sharing amongst operational business functions

How do we get there… Pre Kindergarten through University Data Warehouse that allows for: Integrated and reconciled data that captures all the fundamental business pieces of education in one place and maps existing and new applications to it. One cross-functional data management group that coordinates the discovery, communication, integration, documentation and control over existing disparate data sources. Comprehensive and accurate enterprise data definition methodology One single database environment

A DATA WAREHOUSE that provides stakeholders in public education with the capability of receiving timely, efficient, consistent responses to inquiries into Florida’s pre-kindergarten through university education system through university education system by December 2002 Our Mission

Florida Education Data Warehouse Governance Groups Executive Steering Committee Project Committee User Steering Committee

By January 2001 Select vendor to design, develop, test and implement an education data warehouse 1 Completed, January 2001 DMR Consulting Group Inc Selected * DW experience at size and scope projected * Strong DW project management experience * 100 % committed project staff * Project staff worked together on similar, successful project * Proven data warehouse methodology * Experience, committed software vendor partners, Oracle and Ardent 1

Preliminary Design Review by March Estimated Completion Date - March 2001 * Functional business and technical requirements and design for educational data warehouse Pre-Kindergarten through 20 (includes colleges and universities) warehouse Pre-Kindergarten through 20 (includes colleges and universities) * Search Engine * Extract, Transform and Load (ETL) Toolset * Interface Requirements * Firm cost for later milestones * Sizing recommendations for long range platform and software 2

Detailed Plan for first two phases (by deliverable) Preliminary Design Review

Initial Prototype of Data Warehouse 3 Estimated Completion Date - June 2001 * Oracle database designed * Selected data elements from PK-20 student source databases (one plus five years) five years) * Selected aggregate data loaded * Search engine operational * Query syntax established * Knowledge transfer 3

Detailed Plan for first two phases (by deliverable) Preliminary Design Review

Inquiry Answer Data Dictionary DataWarehouseSearchEngineSecurityProvisionsandAccessAuthority Department of Education Data Warehouse All Educational Functionality December 2002 Scrub&Transform Repository New DB’s - Most Current Academic Period, plus five previous academic years Existing DB’s - Add current academic year Aggregate Data StatewideCourseNumber State Stu Financial Aid Aid Fed Fam Ed Loan Ed LoanProg Fl Stu Asst Grts Asst Grts WDEF WDIS FETPIP WDISSupport Post-Secondary Ed Coord FL Bright Future Pre K-12 Course Code Dir DisabilitiesOpportSchp;ar OpportunityScholarship Eval & Reporting Assess & Evaluation Facilities Support Pre K-12 Sch Trans Mgmt GED Staff Pre K-12 Student AnnualFinancialReport TeacherCert Budget Cost(SCARS) AggregateFTEFunding Talented20 DCCStudent AnnualPersonnelReport DCCStaff SUSStudent DCCFinance SUSStaff SUSFinance

Data Warehouse Today’s Riddle…. How is the Education Data Warehouse and an Elephant Alike?

It’s and the Gestation Period is 23 months HUGE