XP 1 Delivering Professional Presentations with PowerPoint “Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale Carnegie

XP 2 Chapter Introduction PowerPoint  Practical and potent tool for creating and delivering business presentations  Creates presentations that combine essential content with professional design  Can combine text, graphics, sound, and video To go to level 1, click hereclick here To go to level 2, click hereclick here To go to level 3, click hereclick here

XP 3 Level 1 Objectives: Planning a Presentation Use the AutoContent Wizard to create a presentation Modify the design and the slide master Add objects to slides to add interest and clarity Prepare and run the presentation

XP 4 Determining Your Purpose and Audience Balance your own needs with those of your audience Formal or familiar presentation Age range of the audience What do they already know about the topic? What do you want them to learn?

XP 5 Structuring a Professional Presentation Create a plan  Introduction Foretells content and inspires audience to listen  Body (middle) Flows logically; points united by reasonable transitions  End Summarizes main points May offer recommendations or include a call to action Manage your time during the presentation

XP 6 Audience Bill of Rights* Respect your audience Adhere to a schedule Make content matter Make visuals clear Be flexible Deliver with style End emphatically * From Say It with Presentations by Gene Zelazny

XP 7 Presentation Tips Make sure slides are legible Augment with graphics and sound without distracting from purpose and content Be conservative with sound, animation, and color Use text sparingly Use visuals and stories to convey your message Be prepared for technological failure

XP 8 Delivering Your Presentation

XP 9 Creating Content Using the Autocontent Wizard Choose a presentation template (design and suggestions for content) Replace suggested content in each slide with your own content

XP 10 Using the Autocontent Wizard

XP 11 Categories of Presentations in AutoContent Wizard

XP 12 Results of Autocontent Wizard

XP 13 Customizing a Design Template Change color scheme Change background Use the slide master Add graphics Choose fonts that will display correctly in your presentation

XP 14 Changing the Color Scheme

XP 15 Changing the Background

XP 16 Using the Slide Master Makes uniform changes to formatting of entire presentation Changes to one slide (the master) apply to all slides in the presentation  Customize bullets  Add clip art to background  Add logo to title slide

XP 17 Adding a Graphic

XP 18 Changing Colors and Fills

XP 19 Completed Slide and Title Masters

XP 20 Choosing Fonts to Enhance Your Presentation Don’t sacrifice readability for style Use fonts that match tone and purpose of presentation Be consistent; limit number of fonts to two or three Use underline, italic, and bold features sparingly Do not use fonts smaller than 18 point

XP 21 Choosing Fonts to Enhance Your Presentation (continued) Choose font colors with enough contrast to stand out on the background Choose standard fonts installed on computers running Windows so they will display correctly Embed fonts to ensure they can be viewed and edited on other computers

XP 22 Embedding Fonts

XP 23 Modifying Text on a Slide Outline tab vs. slide view Add bullets by pressing Enter at end of a line Promote and demote bullets with Tab and Shift+Tab Move text with Cut, Copy, Paste, or drag

XP 24 Working with Slide Layouts

XP 25 Embedded and Linked Objects Created in one program; inserted into another  Embedded object Does not reflect changes to original source file (static)  Linked object Reflects changes made to source file (maintains connection between original file and linked object) Links between source file and PowerPoint presentations must be maintained

XP 26 Embedded and Linked Objects

XP 27 Updating Links

XP 28 Creating Drawings and Diagrams in PowerPoint

XP 29 Creating a Summary Slide Automatically created from slide titles of each presentation slide Select slides, then click Summary Slide button on Slide Sorter toolbar

XP 30 Running the Slide Show Slide Show button Ways to advance  Spacebar  Click left mouse button  Enter key  Right Arrow key Ways to navigate to a specific slide  Type slide number and press Enter  Right-click on current slide, point to Go to Slide on shortcut menu, click slide from list

XP 31 Level 1 Summary Basic skills for conveying ideas to your audience  Planning and designing a presentation Using ready-made PowerPoint templates to create simple presentations Customizing presentations using slide designs and varying colors and fonts

XP 32 Level 2 Objectives: Adding Emphasis to a Presentation Apply an animation scheme to a presentation Add transitions to slides Add custom animation to objects on slides Add sound to the presentation

XP 33 Using Animation Schemes Animation  Objects appear one at a time instead of all at once Animation scheme  Preset style of animation applied to title and bullet points  Apply to one slide, several slides, or all slides  Saves time and imparts consistency and symmetry Custom animation  Animate objects on a slide one at a time  Apply different animations to different objects  Animate objects other than slide title and bulleted text

XP 34 Using Animation Schemes

XP 35 Changing Slide Transitions

XP 36 Using Custom Animations to Emphasize Key Points

XP 37 Including Multimedia

XP 38 Level 2 Summary Making more dynamic presentations by:  Adding multimedia (sound and video)  Linking files from other programs to be displayed in the slide show  Using animation and transitions

XP 39 Level 3 Objectives: Delivering a Presentation Record narration for self-running presentation Set up presentation to run on its own at a trade show or via the Web Use the Package for CD feature Print handouts and speaker notes

XP 40 Recording Narration for a Self-Running Presentation

XP 41 Running in a Continuous Loop at a Trade Show

XP 42 Delivering Presentations via the Web

XP 43 Packaging a Presentation on a CD Package for CD option takes the worry out of taking your presentation on the road  Links all necessary files  Embeds all fonts  Includes the PowerPoint Viewer (in case the computer on which you run your presentation does not have PowerPoint)

XP 44 Using the Package for CD Option

XP 45 Using the Package for CD Option

XP 46 Printing Handouts and Notes Handouts  Audience can be more attentive with a copy of the presentation Notes  Excellent planning tool for the presenter

XP 47 Printing Handouts

XP 48 Creating and Using Speaker Notes

XP 49 Changing the Pointer While Running a Presentation Right-click on screen while presentation is running Point to Pointer Options on shortcut menu

XP 50 Changing the Pointer While Running a Presentation

XP 51 Level 3 Summary How to prepare your presentation for different venues Creating stand-alone presentations that can be delivered without a speaker  Adding narration  Running the slide show in a continuous loop Using the Package for CD option Creating customized notes and handouts

XP 52 Chapter Summary How to plan, create, and customize a persuasive presentation for delivery in a variety of formats