National Property Management Association My 4 th of July Weekend…

National Property Management Association IUID Update – Get the Latest and Put it to Work for You! Session objectives: Learn about the latest changes in IUID Building a strong asset tracking foundation Establishing highly precise property data and business systems By Peter Collins Founder and President A2B Tracking Solutions, Inc.

National Property Management Association Your Obligation (as Property Administrators) Implement systems to account for property ID uniquely Report periodically You must do IUID but fear not!

National Property Management Association What is it?! IUID… The Key

National Property Management Association 4 Steps to Precise Accountability

National Property Management Association

1 1 ID (mark) the item

National Property Management Association 2 2 Scan the item

National Property Management Association 3 3 Update the item (systems)

National Property Management Association 4 4 Track the item ? ?

National Property Management Association 1 1 ID (mark) the item PROPERTY OF US ARMY EID: 1U2R7 P/N: ABCDEFGHJKL S/N: MH  Where to mark?  When to mark?  What material or process?  How to access items?  Quality Check?

National Property Management Association 2 2 Scan the item PROPERTY OF US ARMY EID: 1U2R7 P/N: ABCDEFGHJKL S/N: MH  Custody change  Lifecycle event  Movement  Relationship

National Property Management Association 3 3 Update the item https  IUID Registry  WAWF  Property System of Record

National Property Management Association 4 4 Track the item Movement, assembly, warranty, custody, pedigree… anything!

National Property Management Association Maintain the data l “Create once, use often” l Trigger events occur for property that require updates to the IUID Registry Receipts, disposals, transfers, deliveries Significant changes  Part number changes or when mark it added or removed l Updates are performed as they occur or on a semi- annual basis l No more summary reports! l Data is accurate, timely, and up to date!

National Property Management Association It’s about the data Back to the transition l Identify PIPC that qualifies for upload to the IUID Registry l Mandatory and optional data element identified at Leverage existing identification when possible l Generate globally unique identifier (IUID) based upon existing data elements Construct #1 typically includes enterprise ID (CAGE) plus unique asset number l Initially load IUID’s and pedigee data

National Property Management Association … Get it in! Property Managers IUID Registry

National Property Management Association Virtual UII’s – Require Existing Mark Data Existing Mark Data l CONTRACT NUMBER l DATE OF MANUFACTURE l FAA CERTIFICATION l HULL NUMBER l INTERNAL ASSET NUMBER l ITEM NOMENCLATURE l LOT NUMBER l MANUFACTURER CAGE l MANUFACTURER NAME l NATIONAL STOCK NUMBER l PART NUMBER Existing Mark Data l PROPERTY CONTROL NUMBER l SERIAL NUMBER l SERVICE/AGENCY/COMMAND l SUPPLIER NAME l TAIL NUMBER l TYPE DESIGNATION l IUID l USA NUMBER l USAF NUMBER l USN NUMBER

National Property Management Association Life Cycle Events – for the UID Registry IUID Registry Life Cycle Event Terms l ABANDONED l CONSUMED l DESTROYED l DONATED l EXCHANGED l EXPENDED l LEASED l LOANED l LOST l REINTRODUCED l RETIRED l SCRAPPED l SOLD l STOLEN Life Cycle Event Reporting Requirements l Data is recorded in one of the following systems LTDD PCARSS DAISY l DoDAAC, CAGE or DUNS must include Location  City  State  Postal Code  Other Entity which received or provided item

National Property Management Association Yes - We know! DoDI UID Standards for Tangible Personal Property June 16, 2008 – establishes “IUID Registry as the master data source for GFP”

National Property Management Association Managing Property by Spreadsheets

National Property Management Association Inherent Problems Lack of control over users who view data Real time data – capture, delay, update (errors) Sharing key information with team members Access to real time data over a distributed network Unsecure – too easy to Risky data entry – enabling mistakes, NO RULES No audit trail – how do we know when information has changed? Difficult to integrate auto ID such as bar code (IUID is impossible)

National Property Management Association Seize the Opportunity! Taking Custody of Property

National Property Management Association Custody Transfer Build in marking and data cleansing into the scope of work Use the opportunity to IUID mark and report Eliminate the risk of inaccurate data Cost this capability into the scope if possible

National Property Management Association DoD’s Perspective

National Property Management Association The ROI on UID DoD’s Joint Logistics Board on Item Unique Identification: $3.2B investment yields over $4B annual return Greater than 100%

National Property Management Association The END…

National Property Management Association Backup Slides

National Property Management Association IUID Registry – What, Why & How? Central Data Repository for: Initial registration of New Procurement, PIPC & Legacy items First time a UII is recorded into the IUID Registry UII Updates Can occur when:  Part number change (rollover, remanufacture, etc.)  PIPC custody change, including Return to Government  Mark information change  Embedded relationship change  Life Cycle Event Changes UID Registry can be updated Via WAWF, IUID Registry Website, Direct GEX connection

National Property Management Association Go get it! /dpap/pdi/uid/ dd1662_transition _instructions.html

National Property Management Association Maximize value Casual Scan Low Rugged High Connectivity Rapid Scan Low Rugged High Connectivity Rapid Scan Rugged Low Connectivity Price Production

National Property Management Association What’s New? Updates USD (AT&L) Memo dated Jan 11, 2010 GFP CAP USD (AT&L) Memo dated Dec 30, 2010 Refinement of secondary items in use or in inventory Include the following items DoD serially managed items Sensitive, critical safety, or pilferable items that have item level traceability at any point in their lifecycle Depot reparable Any item decided by the requiring activity Tries to more clearly define legacy implementation

National Property Management Association Get a headache! l IUID Guide v2.0 provided by IUID Policy Office l Quality considerations for UII’s v.7 l Virtual UII Guide v. 1.2 l Guidance for DFARS Clause l Guidance for DFARS Clause l ISO/IEC and l AIM DPM l MIL STD 130N l DD1662 Transition Instructions l Documentation Requirements for IUID Implementation v. 1.1

National Property Management Association Mark it! … How do you go from to ??

National Property Management Association Challenges to implementing IUID How do I mark my items to last the life of the item? Polyester label or direct part mark? DPM includes laser etch, dot peen, ink jet, or chem etch How do I ensure that the mark meets the format and quality guidelines? Verify or validate? What’s the difference? How do I incorporate IUID into my business process and existing systems? Leverage existing information systems for property management Maintenance/overhaul, configuration management, inventory control, property tracking How and when do I send IUID data to the IUID Registry? IUID Registry web site or direct submission to the IUID Registry? Source: Rolls-Royce, Nat Russhard

National Property Management Association What you need to know l DD1662 is being phased out GPF is going paperless with IUID l Requirement is mandatory for new contracts on Oct 1, 2007 l DoDI UID Standards for Tangible Personal Property June 16, 2008 – establishes “IUID Registry as the master data source for GFP” l Transition to paperless starts with basics 1.Start with baseline DD Generate virtual IUID’s for PIPC and submit to IUID Registry Prepare to mark with MIL STD label/plate 3.Modify contracts with block change l Transition instructions at l Discussion of “how” not “why” Effects of IUID and making it happen

National Property Management Association IUID vs. RFID

National Property Management Association What’s the difference? Radio Frequency IDentification: RFID Case and pallet level Individual container level Item Unique IDentification: IUID Item level

National Property Management Association Passive Pallet Tag associated to a… Passive Carton Tag associated to … 8 IUID Packaging Tags each with 1 associated IUID item Active Container Tag associated to several Passive Pallet Tags containing unit level UII data Relationship of IUID and RFID - Visibility

National Property Management Association IUID Background & Requirements for Contractors

National Property Management Association IUID Policy 29 July, 2003 Summary: l Create a reliable, unique, lifetime identification mark on each acquired item l Track availability and use of that item l Know where item fits in parent-child group l Establish accounting responsibility and budget discipline l Automate reporting (inventory, property- in-possession, payment for delivery, etc)

National Property Management Association Visibility Financial Compliance and efficiency Traceability Identification Permanence / ID standardization Genealogy Event tracking (repair, upgrade, model, revision) Supply Chain Execution More effective defense system overall Short Answer: The DoD wants to inherit all the financial and operational benefits that barcode brings to the commercial world. UPC CODE Commercial Department of Defense ECC 200 2D Data Matrix Why the DoD Interest in IUID & RFID ?

National Property Management Association The IUID Dilemma

National Property Management Association 2D Data Matrix Format and Syntax [)> GSGS GSGS EoTEoT 0617V 1P S RSRS ISO Start String Format Code (DIs) Record Separator CAGE Code DI CAGE Code Data Group Separator Part Number DI Part Number Data Serial Number DI Serial Number Data End Of Transmission GSGS RSRS

National Property Management Association Correct IUID Compliance and Operation is: 95% Data Management 5% Marking Unique IUID Data (duplication protection) Event tracking Data (validate, verify, ship, embed, de-embed, register, location) WAWF Data – DD250’s, DD1149s, DD1662 IUID Registry Data – (Is the IUID there?) RFID Data – Automating Shipping and the WAWF Verification File Management Data (Proof of grade of label) Configuration data Data (Parent-Child embedding) ERP system integration (import and export of data) Supplier to Prime data (import and export of data) Harvest Data (of IUIDs from someone else) Mobile Computing Data (using and collecting data in a work cell) Contract Management Data Reporting Data (work-flow, shop-floor, managerial)

National Property Management Association Six Critical Areas of IUID Data

National Property Management Association IUID Systems and Hardware Overview UID Data Manage IUID Registry Internal Property Systems Print and Mark Scan and Receive & Track to Location Verification Validation Data In Data Out

National Property Management Association A IUID Compliance Success

National Property Management Association An IUID Compliance Case Study Leading DoD prime contractor managing GFP Property is spread over 100 locations Thousands of computers, legacy items, test equipment, and plant equipment Director of Corporate Property initiated IUID compliance objectives Challenges include Identifying items that require marking and reporting  High value items over $5000 Creating the virtual UII Linking unique identifier with acquisition data Managing embedded relationships  Parent-child Reporting change in custody and other trigger events Benefits include Eliminating the DD1662 reporting process

National Property Management Association Steps to Compliance - A Case Study (cont’) Began by forming a Tiger Team of stakeholders Corporate property, procurement, and contracts Education started by networking with industry peers AIA, NPMA, UID Forums Steps to completion Data review and scrub  All property managers were required to review property and categorize GFP versus contract acquired property (CAP) as appropriate  CAP is currently not required to be registered Goal was to complete property registration to the IUID Registry was May 31, 2006 Drew data from current property management database Found a comprehensive solution provider to put software, hardware, and services in place to  Create and manage virtual UII’s  Opportunistically label with thermal transfer printer for PIPC undergoing change of custody

National Property Management Association How do I get this initiative off the ground?

National Property Management Association Achieve IUID policy compliance What are your next steps? Establish a champion within your organization  Part accountant, part ops, part IT geek  Coordinate with contracts, know guidelines Analyze existing item marking practices Virtual UII vs. real IUID label? Identify existing legacy systems  Approx 30 data elements for “birth” records Base line 1662 for initial reconciliation Review the IUID 101 – The Basics document that is posted on the web sitewww.uniqueid.org Become familiar with Guide to IUID (v1.6), DFAR supplement, and the policy Start to define the repeatable process for  Creating UII’s (virtual UIDs)  Managing IUID data such as printing, validation, and reporting  Submitting to the Registry Update your internal systems to accommodate IUID Establish a procedure for registering the IUID data Visit for resourceswww.uidsolutions.com

National Property Management Association Questions ? Streamlining Property Management for IUID Peter Collins – Founder and President

National Property Management Association Electronic Tracking Simplified Principals pioneered automatic data capture technologies such as bar code starting in the 1960’s Celebrated 15 year anniversary in 2009 Leader in compliance software for Wal-Mart/Kmart suppliers Developed UPS tracking technology for the past 10 years A2B board member participated in early stages of the IUID Integrated Product Team (IPT) Designed and built IUID lifecycle management software, call UID Comply! ®, with integrated hardware technology for the past 5 years Organized a team that comprises over 150 years of developing bar code and marking technology A2B Tracking Solutions, Inc.

National Property Management Association Session Agenda The difference between RFID and IUID The challenges in meeting IUID requirements The areas affected by IUID compliance Requirements for PIPC and legacy items Managing the data The various technologies available to comply Real-life compliance case study