Database Basics. What is a database? “A database is an organized collection of information about a subject.” 1 1 Examples: Address books/Telephone books.

Slides:



Advertisements
Similar presentations
Support.ebsco.com Business Searching Interface Tutorial.
Advertisements

Microsoft Access for beginners. What is a Database? Collection of information related to a particular subject or purpose Computer databases try to organize.
ITSF STORE BUSINESS SOLUTION PRESENTATION. STORE MODULE INCLUDES: Material Management Purchasing Components Handling Shipments Receiving of parts Store.
Database Basics. What is Access? Database management system Computer-based equivalent of a manual database Makes it easy to organize and update information.
Databases. A database program can be used to:  sort a file into a different order  Maintain contact with clients  search through the records for a.
INFORMATION TECHNOLOGY Software Applications. WORD PROCESSING WP is the most commonly used package in business. A large number of documents are produced.
Jeopardy Objects Navigation Buttons True/False Parts of a Report Vocabulary Q $100 Q $200 Q $300 Q $400 Q $500 Q $100 Q $200 Q $300 Q $400 Q $500 Final.
DEPARTMENT OBJECTIVES 1. To Identify and deploy information technology to meet business objective at CKPL. 2.To Provide support to users for systems usage.
7-1 PowerPoint Presentation by Douglas Cloud Professor Emeritus of Accounting Pepperdine University © Copyright 2007 Thomson South-Western, a part of The.
1 Computing for Todays Lecture 22 Yumei Huo Fall 2006.
Microsoft Office 2000 Introducing the Suite. Microsoft Word Key Features of Word: create & edit documents apply formatting features add visual elements.
Microsoft® Office Accounting Express What is it? Microsoft® Office Accounting Express 2007 is a software to help entrepreneurs and other professionals.
Computers Are Your Future © 2008Prentice-Hall, Inc.
Bar|Scan ® Asset Inventory System The leader in asset and inventory management.
FIRST COURSE Creating Web Pages with Microsoft Office 2007.
Discovering Computers Fundamentals, 2011 Edition Living in a Digital World.
Database Software Application
Access Tutorial 8 Sharing, Integrating, and Analyzing Data
Chapter 5 Application Software.
1 Outlook Lesson 1 Outlook Basics and Microsoft Office 2010 Introductory Pasewark & Pasewark.
© Paradigm Publishing, Inc. 5-1 Chapter 5 Application Software Chapter 5 Application Software.
Classroom User Training June 29, 2005 Presented by:
Access 2007 Database Application Managing Business Information Effectively BCIS 1 and 2.
Welcome to Presentation on Seagull-Enterprise ERP Solutions Vasudha IT Solutions Pvt. Ltd., Pune, India
This presentation is the property of Paradigm Information Systems It is confidential to the intended recipient for the purpose of evaluating FMS Any other.
XP New Perspectives on Microsoft Office Access 2003 Tutorial 12 1 Microsoft Office Access 2003 Tutorial 12 – Managing and Securing a Database.
What is New & Improved for 2004 Solution Resources Sandy Robertson.
Overview Trackaparcel booking system is very easy to use which sends up to minute information directly to the logistic company whilst building the manifest.
Microsoft ® Office Access ™ 2007 Training Get to know Access ICT Staff Development presents:
Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany.
Databases and Education Access Access Course Progression Access courses can be designed for intensive immersion or semester-long courses. Basic.
MICROSOFT ACCESS Database Applications. Database Management System A database is a collection of organized data whose elements are in some way related.
Databases. Database A database is an organized collection of related data.
Unit Seven Database 1.Passage One. Foundation of Database.
Business Software What is database software? p. 145 Allows you to create, access, and manage data Add, change, delete, sort, and retrieve data Next.
WHAT IS A DATABASE? A database is an organized collection of related information. A DB organizes and stores information. an organized collection of related.
Activating Clarity  Activating Clarity  Activation  Online Activation  Fax Activation  Review and Verify Activation and License Terms  Updating.
UNIT 7: Using Excel in the Law Office. This Week’s Assignment You should be working on your three-part assignment Part 1 deals with the things you learned.
Enterprise Resource Planning ERP Systems
Computer Literacy BASICS: A Comprehensive Guide to IC 3, 5 th Edition Lesson 24 Managing and Reporting Database Information 1 Morrison / Wells / Ruffolo.
© Paradigm Publishing Inc. 5-1 Chapter 5 Application Software.
Microsoft Access 2000 Presentation 1 The Basics of Access.
660 Baylor Boulevard, New Castle, DE Database Basics Instructor Mrs. Amy Haywood.
Computer Basics & Keyboarding. What Is A Computer? An electronic device operating under the control of instructions stored in its own memory unit An electronic.
Business Functions, Processes, and Data Requirements
Lesson 01: Introduction to Database Software. At the end of this lesson, students should be able to: State the usage of database software. Start a database.
7-1 Computerized Accounting Systems Electronic Presentation by Douglas Cloud Pepperdine University Chapter F7.
CPS ® and CAP ® Examination Review OFFICE SYTEMS AND TECHNOLOGY, Fifth Edition By Schroeder and Graf ©2005 Pearson Education, Inc. Pearson Prentice Hall.
Database Objective Demonstrate basic database concepts and functions.
Computers Are Your Future Tenth Edition Spotlight 5: Microsoft Office Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall1.
Chapter 19 Basics of Computers. Chapter 19 examines computer hardware and the software19 programs businesses use.
XP Creating Web Pages with Microsoft Office
FOREST INVENTORY SAFEWAY STARBUCKS YOUR SCHOOL RED BOX VIDEOS AMAZON
Discovering Computers 2011: Living in a Digital World Chapter 3
Objectives Overview Identify the four categories of application software Describe characteristics of a user interface Identify the key features of widely.
TRANSACTION PROCESSING SYSTEM (TPS)
Chapter 1 Introduction to Computerized Medical Office Procedures
Application Software Chapter 6.
USING INFORMATION SYSTEMS FOR BUSINESS INTEGRATION
BASIC INFORMATION ABOUT DATABASE MANAGEMENT SOFTWARE
Start promoting in Manage the marketing process
Microsoft Office 2003 Illustrated Introductory, Premium Edition
Introduction to Ms-Access Submitted By- Navjot Kaur Mahi
QuickBooks Premier Desktop Accounting Software: Features & Benefits.
Chapter 4 Application Software
Computers Are Your Future
ENDNOTE Software – The Basics
Access Tutorial 8 Sharing, Integrating, and Analyzing Data
Microsoft Office Access is the best –selling personal computer database management system. What is Access?
Presentation transcript:

Database Basics

What is a database? “A database is an organized collection of information about a subject.” 1 1 Examples: Address books/Telephone books /Contact lists CD towers full of music /Playlists DVD towers of movies /Video collections Filing cabinet full of documents relating to clients from Suzanne Weixel, et al., Learning Microsoft Office 2007 (Boston: Pearson Prentice Hall DDC), 350.

Database software Ostensibly – to all outward appearances Database software computerizes the manual process. There are many types of databases, and the number increases daily. “Each type has a database at its heart even if it ostensibly isn’t a database package.” 2 2 What’s this???

Types of database software – In Human Resources Allows employees to handle their own insurance coverage, vacation time, and expense reports. Helps Human Resources keep up with everything from payroll to evaluations. – In Healthcare Used to stores records and schedule appointments. Handles insurance claims, coding, and billing. – Pharmaceutical Database Software Used for research. FDA uses it to make sure drug manufacturers stay within guidelines. – Accounting Databases Every company has some kind of accounting and financial system. Handles things like accounts payable, billing, inventory, orders, and payroll. Many allow Smartphone users to access info remotely. continued list on next slide… from Dave Klein, Choosing the Right Business Database Software, Finance and Money Articles, the-right-business-database-software/ (January 14, 2011). the-right-business-database-software/

Types of database software continued list from previous slide… – For Legal Companies Manages time billed to clients, retainers, and trust accounting. Also can handle basic office accounting, case management, and document management. – For Transportation and Logistics Tracks things from manufacturing to delivery - very detailed to business needs. Used to maximize delivery efficiency, accurate ETA’s, and fuel efficiency, and monitor vehicle locations. Includes scheduling, dispatch, mileage, routing, average speed, etc. Logistics supports order processing, inventory management, warehousing, and purchasing. – Consumer & Retail Services Database Software Purchasing from on-line shops is a growing market. Can cross reference clients so sales will increase in both places. Used to track sales, record s, and keep track of client’s sizes and needs. – Clouds from Dave Klein, Choosing the Right Business Database Software, Finance and Money Articles, the-right-business-database-software/ (January 14, 2011). the-right-business-database-software/

What is it good for? Database software makes it easy to organize and update information electronically. Database software in business should accomplish 2 goals: save money and help the business grow. from Dave Klein, Choosing the Right Business Database Software, Finance and Money Articles, (January 14, 2011).

Database tools to access data from Suzanne Weixel, et al., Learning Microsoft Office 2007 (Boston: Pearson Prentice Hall DDC), , Interactive tables – have rows and columns just like Excel; may be linked so that updating one table updates the other Forms – created to enter and view data in one or more tables Queries – allows you to filter and see only a portion of a table Reports – formatted information from a table or query you can send to a printer Imports/Exports – data retrieved from or shared to an external source such as Excel or Word

Choosing appropriate software To import data – may import from various sources, i.e., text files, other databases, and Excel – imports may be manual or automated by scripting software like Visual Basic Module or Macro To export data – export data to match the receiving file – if sharing data to another platform, i.e., Macintosh or Unix, or with an application not supported by the database software, export as a Text Only file - almost all database programs accept input in the Text Only format – exports may be manual or automated from Suzanne Weixel, et al., Learning Microsoft Office 2007 (Boston: Pearson Prentice Hall DDC),

Current trends Private clouds (as opposed to public ones) Exponential database growth Big data (LOTS of data) > leading to big processing realignment, including data center consolidation to maximize processing efficiency Predictive data Shift moving from IT to business user with more data more readily available to business users Data as a service Data monetization – working to increase value of & market data App stores Multi-platform > this is leading to managers with multi-skills 4 4 from Joe McKendrick, Big Data, Big Issues - The Year Ahead in Information Management, database Trends and Applications (Nov 30, 2010).

Which software will be used? The database software we will use in class is Microsoft Access. Access is said to be the best-selling personal computer database management system. 1 Important Note: Access is a real-time application, meaning that, unlike Word, PowerPoint, and Excel, it saves data as you’re typing it rather than when you say to “Save” it. Why is this important? Because when you open practice files from the Shared folder, they are Read-only, and trying to type data into a Read-only file will produce errors or may not even allow access to certain features, buttons, or menu items. So… First thing you must do as soon as you open a practice file is save it to your network folder. This changes the file from Read-only to writable so that all features needed will be available to you. Ready to begin the lessons? Look for an icon on your desktop that looks like this:

Works Cited 1.Suzanne Weixel, Jennifer Fulton, Faithe Wempen, and Catherine Skintik, Learning Microsoft Office 2007 (Boston: Pearson Prentice Hall DDC), , Dave Klein, Choosing the Right Business Database Software, Finance and Money Articles, database-software/ (January 14, 2011). database-software/ 3.Fern Halper, Seven guiding principles for analyzing data, Fern Halper’s Data Makes the World Go Round, guiding-principles-for-analyzing-data/ (January 15, 2008). guiding-principles-for-analyzing-data/ 4.Joe McKendrick, Big Data, Big Issues - The Year Ahead in Information Management, database Trends and Applications Issues---The-Year-Ahead-in-Information-Management aspx (Nov 30, 2010). Issues---The-Year-Ahead-in-Information-Management aspx Return to last slide viewed