Institute for Chapter Development Presents: Best Practice Sharing: Transitioning Your Chapter’s New Board National Society of Black Engineers Mikala Windham- National ICD Chair 2008 NSBE National Convention Orlando, FL

Agenda Transitioning What, When and Who? Preplanning and Preparation Meeting Agenda Flow of the Transition Key Points for Transitioning NSBE It’s your turn…..Share! National Society of Black Engineers

Why transition? To build effectiveness of the new CEB Minimize the effects of the learning curve Begin preparation for the upcoming year National Society of Black Engineers

What, when, and who? What? A transition meeting When? Prior to end of spring semester and after officer elections and appointments, if possible Who? Outgoing CEB- Mandatory Incoming CEB- Mandatory Advisor- Optional National Society of Black Engineers

Pre Planning Preparation Send out transition report template Inform attendees to bring fall class schedules Book room and distribute when, where, and who attends Make sure transition reports are completed prior to transition meeting National Society of Black Engineers

Transition Report Template Your officer “survival guide” The crucial points to include What is my zone Who is the zone leader Position description Duties: Official and Unofficial Strategic plan for position Time line for position and passwords Your reachable, contact info National Society of Black Engineers

Agenda for Transition What’s on it? Time When Where What Who National Society of Black Engineers

Flow of the meeting Begin with appointing someone to take action items Outgoing officer begins, incoming officer closes Expectations Transitioning Review, document, then distribute action items Motivate new CEB to prepare and be excited for upcoming year National Society of Black Engineers

Chapter Leader Expectations Duties of an officer Commitment to NSBE NSBE is NOT a 9 month organization!!!! Introduce and distribute officer contract Importance of the officer contract Agreement of officer duties Communicates expectations Communicates consequences Establishes a commitment to NSBE Signed by incoming officer and chapter advisor National Society of Black Engineers

Transition Flow The Transition Report The Transition Exchange Go over prepared report Peer to Peer Communicate roles Outgoing officer Incoming officer National Society of Black Engineers

An active chapter is a must! NOL requirements Chartered chapter At least 10 paid members Top five appointed in system Confirmed Dean Confirmed Advisor Your University’s requirements Check with your student activities department DEADLINES Create them and stick to them!!!! National Society of Black Engineers

Meet the new NEB/REB Who do you report to in your chapter? Your region? Your REB/NEB counterpart Best method of communication Counterpart expectations Their contact info Monthly reports Who do I turn them into? When are they due? To chapter? To region? National Society of Black Engineers

Know your NSBE A must to be a NSBE officer! The Mission Founded at Purdue University in 1975 Chicago Six (John Logan, Edward Coleman, George Smith, Stan Kirtley, Brian Harris, Anthony Harris) Meaning of the Torch symbol NSBE acronyms and history Largest student run organization in the country! Covers 6 geographic regions More than 350 collegiate chapters, 75 PCI chapters, and 75 AE chapters You do have an impact in your chapter, school, community and NSBE! National Society of Black Engineers

National Programs Signature programs Umbrella and direct impact programs that align us with the mission and directives of the organization (i.e. A Walk for Education, Special Interest Group.) National Society of Black Engineers

National Programs Staple programs Standard yearly provided programs that continue to develop the competency and ability of our members (i.e. Academic Tech Bowl, Try-Math-A-Lon.) National/Regional/Chapter programs steps Become Knowledgeable Register Participate Develop as a member National Society of Black Engineers

Building the network Conducted by incoming chapter chair Review Action Items Collect signed contracts Collect dues Complete New/Old CEB contact list s Checked at least 2 times per week Phone numbers Reachable numbers Make sure everyone is clear on their responsibility National Society of Black Engineers

What’s next….. For NSBE The new CEB is the lifeline for the chapter Strive to fulfill the NSBE Mission For my chapter Prepare for a Chapter Planning Retreat Develop the future of NSBE members Actively develop and identify new leaders For me Know your NSBE and do everything you can to fulfill the NSBE mission! National Society of Black Engineers

Motivation….. Conducted by incoming chapter chair Chapter goals When is the next meeting Should be chapter planning retreat and happen before the semester ends or during the break Remember: You are the new CEB and the fuel for the life of your chapter! You must set an example and carry the NSBE TORCH higher than ever! Chapters are the heart of NSBE! WELCOME TO THE FAMILY! National Society of Black Engineers

NSBE it’s your turn…..Share As a leader do you wonder what you are supposed to be doing? Did your chapter have a transition meeting? How do you transition new leaders? When do you transition? What works or doesn’t work for your chapter? Are you asking for a commitment from your officers? National Society of Black Engineers

Questions, Comments, Concerns Remember NSBE leaders it beings with you…… Mikala Windham National ICD Chair Cell: National Society of Black Engineers