Arkansas Natural Resource Commission 2015 Accreditation Workshop

Dam Safety/Floodplain Management Staff Trevor Timberlake, PE, CFM Engineer Supervisor Michael Borengasser, CFM, NFIP Coordinator Donna Ryles, Floodplain Management – Training Tim Dreher, Floodplain Management – CRS Veronica Villalobos-Pogue, Floodplain Management Flood Mitigation Grants Ryan Brooks, Dam Safety Engineer 1

Your Expectations What do you hope to come away with at the end of this course? 2

Importance of Post-Disaster Preparation How many of you have been through disasters? What were your experiences? 3

Course Objectives Describe elements of pre-disaster preparation and planning Identify contents of a post-disaster SOP Outline post-disaster actions Describe compliance methods List funding sources for post-disaster assistance 4

Course Topics Pre-disaster preparation: what to know/do SOP (Standard Operating Procedures) Post-Disaster Operations: Activities Funding Sources Risk Map 5

Importance of Planning 6 Why are pre- and post-disaster planning important?

Potential Post-Disaster Duties Critical needs duties Life/safety and urgent needs Serving as a resource to other divisions Floodplain management duties Substantial damage/repetitive loss Coordinate collection of high water marks Promote higher standards Permit repair/reconstruction Provide flood insurance/ICC information 7

Standard Operating Procedure (SOP) Established procedure to be followed in carrying out a given operation or in a given situation. A Post Disaster SOP is a tool for assessment teams following a disaster. It may also be comprehensive in outreach to all stakeholders and in extending beyond the immediate end of the disaster. Once the disaster has subsided, the rebuilding process continues. 8

Pre-Flood Preparations Know your community Review your community’s flood maps Know which areas and structures are most vulnerable to flooding Review your community’s floodplain management regulations Identify staff responsible for various aspects of floodplain management in your community 9

Pre-Flood Preparations (cont.) 10 List some… What additional preparations should be included in prior to a flood?

Element of an SOP 11 Identify key players Staffing needs for building damage assessment Establish a chain-of-command Identify procedures to coordinate with emergency operationsIdentify procedures to coordinate with emergency operations Develop a procedure for damage inspections Provide for safety of inspection teams Secure access to communication equipment, transportation and supplies Implement MOAs if necessary Provide for public outreach Set up procedures to report inspections and other actions

SOP Activation: Examples May be triggered by: NOAA alerts (tropical storm warnings, etc.) River stages EOC notification Decision by the CEO Skip 12

13 Who are the key players in planning post-disaster operations? Identify Key Players Return to Elements

Staffing Needs for Building Damage Assessment Qualified building officials Personnel with construction expertise What are the possible staffing sources? 14 Return to Elements

Disaster Command System Locations Local Emergency Operations Center (EOC) State EOC Use of Incident Command System (ICS) 15 Return to Elements

Initial Damage Assessment and Building Safety Survey When should initial sweeps be done? What information should be collected? How will the information be used? What safety precautions should workers follow in the affected areas? 16 Return to Elements

Deploy into the local EOC Implement the SOP: Conduct initial sweeps Disseminate information Conduct detailed Substantial Damage Inspection Issue Substantial Damage Declarations 17

Post red/yellow/green tags on structures Conduct permitting and documentation activities Ensure compliance/resolve cases Activate any mutual aid agreements 18