11 Response to Decision XXIV/8 TEAP Terms of reference, code of conduct, and disclosure and conflict of interest guidelines for the TEAP and its TOCs and Temporary Subsidiary Bodies (TSBs) M o n t r e a l P r o t o c o l O E W G m e e t i n g, J u n e , B a n g k o k

Decision XXIV/8 Mandate Requests TEAP to, “…make recommendations on the future configuration of its technical options committees to the Open-Ended Working Group at its thirty-third meeting, bearing in mind anticipated workloads;” And requests the TEAP and its TOCs to, “…make available to the parties their standard operating procedures;” 2

Decision XXIV/8 Task Force Co-chairs Bella MaranionTEAP Co-chair (non-A5) Marta PizanoTEAP/MBTOC Co-chair (A5) Members Paul AshfordFTOC (non-A5) Alistair McGloneTask Force member (non-A5) Roberto PeixotoRTOC (A5) Helen TopeMTOC (non-A5) Dan VerdonikHTOC (non-A5) Masaaki YamabeTEAP Senior Expert (non-A5) Shiqiu ZhangTEAP Senior Expert (A5) 3

Decision XXIV/8 TF Report Executive Summary Historical membership in TOCs increase in response to work load from Parties (i.e., amendments, adjustments, CUNs, EUEs) but have remained essentially unchanged since 2006 Since 1989, over 900 experts from 65 countries have served on TEAP/TOCs/TSBs; currently 150 members TOC co-chairs continually work to maintain and strengthen the relevant expertise while striving for geographical, A5/non-A5 and gender balance Reflecting MP, focus of TEAP work to A5 transition M o n t r e a l P r o t o c o l O E W G – 3 3 m e e t i n g, J u n e , B a n g k o k 4

Decision XXIV/8 TF Report Executive Summary (2) Regional and A5/non-A5 balance has been achieved by some TOCs but not the majority of TOCs Gender balance has never been achieved, remains a significant, continuing challenge to all TOCs Challenge remains in ensuring that the TOCs are structured in size and expertise to continue supporting the future efforts of the Parties M o n t r e a l P r o t o c o l O E W G – 3 3 m e e t i n g, J u n e , B a n g k o k 5

Decision XXIV/8 TF Report Executive Summary (3) For : TOC membership numbers anticipated to remain the same or decrease Due to attrition during the 2014 reappointment process Due to some anticipated decrease in workload in this period Exception is RTOC which is likely to retain its previous membership numbers based on anticipated workload Beyond 2018: Significant uncertainty exists in likely TOC membership numbers Significant reductions anticipated for CTOC and MTOC based on the anticipated reduced workload after 2018; Retention of the necessary expertise from these TOCs must be considered M o n t r e a l P r o t o c o l O E W G – 3 3 m e e t i n g, J u n e , B a n g k o k 6

Decision XXIV/8 TF Report Executive Summary (4) Annexes provide: TEAP and TOC operating procedures on meeting functioning and logistics TEAP and TOC operating procedures on consensus Note on strong opinion (bias) and conflict of interest Report also provides overview of nomination/re- nomination process M o n t r e a l P r o t o c o l O E W G – 3 3 m e e t i n g, J u n e , B a n g k o k 7

88 Response to Decision XXIV/8 Future configuration of TOCs M o n t r e a l P r o t o c o l O E W G m e e t i n g, J u n e , B a n g k o k

TOC Analysis Analysis conducted separately for each TOC taking into consideration: Mission and general scope of work Expected workload – 2013/2014 Expected workload – Expected workload – post 2018 Recommendations were then made on the future configuration of each TOC as required by the Decision 9

Summary of estimated future TOC membership 2013/ Post-2018 CTOC15~17~5 FTOC HTOC21~15~10-15 MTOC28-29~10-14~1-4 MBTOC31~20 – 25 RTOC

Mission and General Scope of Work Reviewing ODS process agent uses and emissions Reporting ODS feedstock uses and emissions Assessing EUNs for solvents and other chemical uses Surveying ODS solvents including n-propyl bromide Studying discrepancy between top-down and bottom-up CTC emission estimates Reviewing laboratory and analytical uses of ODSs Assessing destruction technology 11 Non -A5 A5 Gender Regional Distribution MFNAMLAMEAFMEAEEAO CTOC CTOC

Expertise General: ODS & alternatives, organic and analytical chemistry, chemical process and engineering, and destruction technology Specific: Environmental chemistry, regulations and economics Expected Workload (15 members) Current membership meets requirements (~17 members) Additional A5 members could be sought, with industry experience Post 2018 (~5 members) Assessment of destruction technology and subjects related to CTC (carbon tetrachloride) will remain as key issues 12 CTOC (2)

Mission and general scope of work Primary outputs: technical and economic assessment of alternatives plus, latterly, guidance on the avoidance of high-GWP options Scope: flexible foams for furniture/automotive applications, integral skin foams, with bulk of focus on thermal insulation foams dealing with both energy efficiency and direct blowing agent properties Legacy issues have been addressed for long-lived thermal insulation foam products – including bank size and management practices Expected workload – 2013/2014 (18-24) Foams sector one of the more significant chapters of the Decision XXIV/7 Task Force response Analysis will also provide important input to the 2014 Assessment Report - progress towards HCFC phase-out in A5 Parties and trends away from high GWP blowing agents Non-A5A5GenderRegional Distribution MFNAMLAMEAFMEAEEAO FTOC FTOC

FTOC (2) Expected workload – (18-24*) A significant development in this period will be the introduction of new low-GWP blowing agent options based on unsaturated HFCs/HCFCs Monitoring the technical and economic performance and estimations of market penetration of the above alternatives Progress with HCFC phase-out in A5 Parties will also be reported Further assessment of legacy issues including emerging bank management practices will remain part of the FTOC remit Expected workload – post 2018 (12-18**) Owing to the focus on HCFC-141b phase-out in the first phase of transitions in A5 Parties, this period is likely to focus on remaining extruded polystyrene conversions and perhaps some PU Spray applications FTOC is expecting to rely on Corresponding Members to a much greater degree in this period with all significant transitions complete by * One-third Corresponding Members ** Two-thirds Corresponding Members

HTOC Mission and general scope of work HTOC evaluated the first set of EUNs submitted Recommended not approving any of them owing to the existence of sufficient quantity and quality of recycled halons The fire protection community remains dedicated to the goal of ensuring sufficient quantity and quality of recycled halons, which avoids the need for future EUNs of halon HTOC believes that there remains a need to retain a co-chair with specific halon 2402 knowledge and contacts Expected workload – 2013/2014 (21) HTOC will need to continue to work with the International Civil Aviation Organization (ICAO) to monitor and affect the progress in civil aviation Both low GWP alternatives to halon in engine /auxiliary power unit applications failed testing No alternative in sight for cargo bays Non-A5A5GenderRegional Distribution MFNAMLAMEAFMEAEEAO HTOC

HTOC (2) Expected workload – 2013/2014 (continued) Growing evidence that significant amounts of halon may be too contaminated to use economically where it is located May require expensive, sophisticated distillation process, which is very limited in geographic availability Expected workload – (~15) similar as 2013/2014 Continue to assess three new low GWP agents; two as streaming agents (replace halon 1211) and one total flooding agent (replace halon 1301) Continue working with ICAO: 1) 2016 General Assembly mandates on further halon phase-out and 2) ICAO and its stakeholders to reduce the likelihood of a shortage of halon for the civil aviation fleet Expected workload – post 2018 (~10-15) Final assessment of the three new agents mentioned above Continue working with ICAO and stakeholders to reduce need for EUN and affect any additional progress for their 2019 General Assembly 16

MTOC Mission and general scope of work Evolved from Aerosols, Sterilants, Miscellaneous Uses and Carbon Tetrachloride TOC Since 2005, MTOC has focused on medical uses, with laboratory, miscellaneous uses and CTC reconfigured into CTOC MTOC has annually reviewed EUNs for CFC MDIs since 1994 for non- A5 and also for A5 since 2009; experience and meetings have built consistency in assessments Sterilants membership has operated as corresponding sub-group since 1996 Quadrennial report prepared via correspondence since 2006 Non-A5A5GenderRegional Distribution MFNAMLAMEAFMEAEEAO MTOC

MTOC (2) Expected workload – 2013/2014 (28-29* ) In 2013, MTOC met to consider two EUNs. In 2014, MTOC might meet for last time to review EUNs Current expertise necessary for consistency during CFC MDI phase-out MTOC will seek renomination of willing members and new sterilants expert Expected workload – (~10-14**) CFC MDI phase-out likely to conclude , while HCFC phase-out will continue in sterilisation Corresponding MTOC membership after ; rationalise and reduce MDI membership One option: amalgamate membership into another TOC, e.g. CTOC. Expected workload – post 2018 (~1-4) HCFC phase-out in sterilisation will be well advanced One option: Senior Expert Member for advice on sterilants and continuing MDI issues, with support of a few corresponding experts. 18 * Four corresponding sterilants members, MDI members, and three co-chairs **10-14 corresponding members, including four sterilants members, early during this period

MBTOC Non A5A5MFNALAMEAFMEAEEAO MBTOC -S MBTOC - QPS MBTOC - SC Economist TOC Total Expertise and membership Two clear technical disciplines -entomology and plant pathology- important for both controlled and exempted (QPS) uses of MB Three distinct sub committees and four co-chairs. Total membership is 31 All members can contribute to any committee and one report is signed off Mission and scope of work Report on progress in eliminating MB usage in all forms, including QPS Provide technical and economic evaluations on CUNs and any issues Parties deem to be relevant to MB reduction and phase-out Quadrennial Assessment report 19

MBTOC (2) Expected workload (31) CUNs reduced: In 2003, 116 CUNs, in CUNs for soils and 2 for SC. Remaining CUNs very complex. No CUNs from A5 Parties in Two CUN reports and three Progress Reports per year- Soils, QPS and SC, and Assessment Report in 2014 Expected workload beyond 2014 (~20 – 25) Predicting the workload for 2014 – 2018 is extremely difficult, but CUN assessment and progress reports will be required for CUNs Assessment Report may be requested Reorganization plan Adjust membership to around 25 in view of expected reduced workload. Some changes in expertise required. From 2014, MBTOC proposes two sub-committees (Soils and QSC) of about 10 – 12 members each, with a total of 2 or 3 co-chairs according to workload 20

Membership RTOC membership is distributed over 10 chapters focused on different applications, each with a Chapter Lead Author, with 33% of the members from Article 5 countries Members are from companies, universities or governments, or are independent experts (i.e., consultants) Mission and scope of work The RTOC provides important information to the Parties related to the use of refrigerants, including:  health, safety and flammability;  environmental parameters;  material and oil compatibility;  energy efficiency, technical requirements for high-ambient temperatures, and cost considerations;  equipment characteristics and modifications required. Non- A5* A5GenderRegional Distribution** MFNAMLAMEAFMEAEEAO RTOC RTOC

Expected workload (38) Continuing focus includes: conversions to low GWP substances, servicing issues, hot climate specific needs, current low GWP HFCs developments, emissions and banks Adjustments, considering possible future Assessments will be made once the 2014 Assessment has been completed and evaluated Considering: the HCFC phase-out schedule in the Article 5 Parties is asking for full attention, the second phase of the HCFC phase-out plans and their implementation (where RAC is focused), refrigerants to enter the market in the near future Expected workload beyond 2014 (35-40) RTOC is expected to continue to play an important role in providing policy relevant information to the MP Parties after RTOC (2)

TEAP and TOC Operating Procedures 23 Response to Decision XXIV/8 M o n t r e a l P r o t o c o l O E W G m e e t i n g, J u n e , B a n g k o k

Consensus: why is it important to TEAP Consensus is expressly required for the development of TEAP/TOC/TSB reports (para 4.1 of the TOR): “The reports of the TEAP/TOCs/TSBs will be developed through a consensus process. The reports must reflect any minority views appropriately.” TEAP makes decisions by consensus wherever possible (like Parties to the Montreal Protocol) because of the benefits of: Lack of formality in consensus decision making Collaborative nature of consensus decision making: over time participants develop the habit of working together and do not have to trigger divisive voting procedures. 24

Challenges to achieving consensus TEAP faces special challenges in achieving consensus because of: The necessity to reflect minority views in reports; and The variety of meeting configurations, which may include meetings: where members are physically present; that are live electronic meetings, using Skype for example; that are hybrid, with some participants attending, and others in contact by telephone or Skype; and that are held electronically (by exchange of s). 25

Consensus: the contents of the operating procedure (OP) OP is a practical guide for use at meetings, which explains what consensus means; identifies who participates in decision making; describes how to achieve consensus discusses how to reflect minority views. 26

Appointment/Re-appointment Process Decision XXIII/10 states “the terms of all the members of the Panel and its technical options committees shall otherwise expire at the end of 2013 and 2014, respectively, in the absence of reappointment by the parties prior to that time;” Proposals for nomination/re-nomination can be submitted to the national focal point of relevant Party by any proposer, but this is typically done by the relevant TOC co-chairs. The relevant Party will then decide whether to nominate/re- nominate the individual proposed or alternatively can make its own nomination at any time. The relevant TOC co-chairs receive the nominations/re- nominations and, if in agreement, make the appointments/re- appointments. 27

Appointment/Re-appointment Process (2) TOC co-chairs: will direct all correspondence on proposals for nomination/re- nomination directly to the national focal point of the relevant party (cc. to Ozone Secretariat (OS) and TEAP co-chairs) or, where appropriate, correspondence may be through the OS where there may be value in aggregating a number of similar proposals from different TOCs to the same Party. Standardised letter formats will be used wherever possible. Where possible, re-nomination by TOCs will be staggered to avoid risk of discontinuity if significant changes in TOC membership result from the re-nomination process. OS will establish and maintain a limited access website to record the current appointments and their expiry dates in order that proposals for re-appointment can be initiated in good time. 28