Mn/DOT & ACEC/MN Collaboration 1

Mn/DOT Commissioner and Executive Staff ACEC Transportation Executive Leadership Team ACEC - Mn/DOT Collaboration Team ACEC Transportation Committee Issue / working Team Mn/DOT & ACEC/MN Collaboration Framework Mn/DOT & Consultant Community Stakeholders champions Mn/DOT Core Consultant Contract Team Executive Committee champions ACEC & Mn/DOT Annual Meeting ACEC & Mn/DOT Breakfast partnership meetings

Current Working Teams 1. Pre-Qualification Program Work Type Structure Streamlining/Improvement 2. Consistent Consultant Selection Systems 3. Mn/DOT Errors & Omissions Policy 3

1. Pre-Qualification Program Work Type Structure Streamlining/Improvement Desired Outcome: Improve the Pre- Qualification Program STRATEGY 2A: Evaluate, simplify, and streamline Pre-Qualification Program work type structure

1. Pre-Qualification Program Work Type Structure Streamlining/Improvement New work type structure draft Includes new form for submittals based on the SF 330 federal form. Draft samples are available on the Mn/DOT and Consultant Community Collaboration web site: 5

1. Pre-Qualification Program Work Type Structure Streamlining/Improvement Streamlines work type language and provides consistency Eliminates restrictive requirements Increases focus on the personnel and not the firm Mn/DOT or Minnesota example/experience requirements removed 6

2. Consistent Consultant Selection Systems Desired Outcome: Increase the Consistency and Transparency of Consultant Selection Processes Strategy 3C: Establish systems that support consistent implementation of the ways that consultants are selected within Mn/DOT. 7

2. Consistent Consultant Selection Systems Direct Select Process Improvement Aligns and validates scope of work based on work types Developed tracking system and tool that documents direct selection Provides accountability and transparency 8

2. Consistent Consultant Selection Systems Implemented reporting on executed Mn/DOT contracts Improved competitive selection quality assurance and quality control process 9

Desired Outcome: Review Mn/DOT Consultant Business Practices STRATEGY 6A: Involve stakeholders in the development of business rules for professional errors and omissions Mn/DOT Errors & Omissions Policy

11 Mn/DOT & ACEC collaborative review provided: – Definition of the standard of care by which consultants will be judged – Consultants to have early input into correction and dispute resolution – Clarity that these are internal Mn/DOT guidelines and are not intended to be a legal determinant of liability

Working Team Summaries Summary handouts available today during the closing Informational Poster Session Mn/DOT Consultant Community Collaboration web site: 12

Additional Collaboration Major Project Review Forum (December 17, 2010) – Internal Mn/DOT process improvements & actions identified for working teams – Mn/DOT Quality Management Plan Forum scheduled for March 23, 2011 NEPA Guidance Webinar (February 2, 2011) 13

Collaboration Next Steps Feedback needed! Survey coming out soon to gather feedback and suggestions for future collaborative initiatives. 14

Questions Debra Brisk ACEC/MN Transportation Committee Chair or Brad Hamilton Mn/DOT Consultant Liaison or 15