The History of GIS at the City of Encinitas October 2012

2 Talking Points  How did we get here?  The history of GIS: In the beginning…  The history of GIS: After the 2001 Strategic Plan… The history of Data Development The history of Desktop Applications  GIS… Now! (from 2010 and beyond)… Site Profiler & Land Records Web Apps Cityworks Server  How is GIS used by staff and by the public?  What’s next?  How can we make our GIS program even better?

How did we get here? Through the following… Our ‘enterprise’ vision A supportive City Council City Manager’s belief that IT is “critical infrastructure” Appropriately funded “blanket” CIPs for a variety of Technology Projects Dedicated, hard-working, and talented GIS staff Our focused effort to fully understand what staff needs in order for them to do their jobs more efficiently and effectively Consistent use of interns and volunteers GIS consultant support A strategic plan to follow Standards and procedures Perseverance… 3

4 The history of GIS… in the beginning…

5 GIS in Encinitas…in the beginning…

6 The history of GIS… after the 2001 Strategic Plan…

7 DATA GIS in Encinitas… after the 2001 Strategic Plan…

8 Land Records

9 Assets & Infrastructure WATER STREETS SEWER/STORM PARKS ADDRESSES (Fire, Clean Water)

10 DESKTOP APPLICATIONS GIS in Encinitas… after the 2001 Strategic Plan…

11 CityGIS 3.X This is the ArcGIS Desktop app staff has used for several years. GIS has modified it over the years by adding new “themes”, data, and tools.

12 Cityworks  Used by over 50 staff in 6 different Divisions  Used by field crews

13 GIS… NOW! (from 2010 & beyond)

14 SITE PROFILER… CityGIS converted to focused map services accessed over the web. Land Records: Some basic land records information pertaining to the Site and a button to launch into the detailed Land Records app for much more information.

15 Cityworks Server… Web-based application that works with ArcGIS Server

16 GIS in Encinitas is used in the following ways by City staff To help with project reviews and plan checks To assist with cost estimates and grant proposals for future city projects To work with customers at the front counter To assist with city projects, such as master plan updates To investigate complaints and service requests from the public To track work done and proactively maintain city assets and infrastructure To assist development applicants at Staff Advisory Committee SAC meetings

17 GIS in Encinitas is used in the following ways by the Public … On the City’s website via interactive GIS web maps To look up zoning information To report problems to the City (potholes, grafitti, etc.) To look up services, schools, and nearby amenities Coming Soon! Interactive Zoning Look-Up Report a Problem MY ENCINITAS

18 What’s Next? Cloud-based GIS Location-based CRM A new permitting system

How could we make our GIS program even better? 19 Willingness of staff to be more involved in the applications they use ‘Technical’ liaison / business analyst in every Department Division More informed and proactive upper management support  Assistance from Departments in the form of funding or resources  Departmental ownership for projects they’d like to see implemented  Better collaboration/communication (keeping us in the loop)  Enforcement of our role as ‘data experts’  An understanding that applications require consistent support and maintenance (e.g. resources) More emphasis and time spent on data quality An on-going training plan for all staff

20 Thanks for your attention. If you have any questions or would like to know more – please feel free to contact: Wendy Flynn, GIS Supervisor, at