Office 2003 Advanced Concepts and Techniques M i c r o s o f t Word Collaboration Feature Using Word’s Collaboration Tools

Word Collaboration Feature: Using Word’s Collaboration Tools 2 Objectives Create an outline a document for review Insert comments

Word Collaboration Feature: Using Word’s Collaboration Tools 3 Objectives Track changes Review tracked changes Send an outline to PowerPoint

Word Collaboration Feature: Using Word’s Collaboration Tools 4 Entering Headings in an Outline With Word started and a new document window open, click the Outline View button on the horizontal scroll bar If your screen does not display the Outlining toolbar, click View on the menu bar, point to Toolbars, and then click Outlining Type Exciting Tri-Circle Ranch Rocky Mountain Excursions and then press the ENTER key Type Hiking Highlights and then press the ENTER key Press the TAB key

Word Collaboration Feature: Using Word’s Collaboration Tools 5 Entering Headings in an Outline Type Short walks and day hikes and then press the ENTER key Type Abandoned mines and then press the ENTER key Type Export guides and then press the ENTER key Type Overnight backpacking trips and then press the ENTER key Press SHIFT+TAB

Word Collaboration Feature: Using Word’s Collaboration Tools 6 Entering Headings in an Outline

Word Collaboration Feature: Using Word’s Collaboration Tools 7 Entering Headings in an Outline Enter the remaining headings in the outline, as shown on the following slide. Use the TAB key or Promote button to promote a list item, and the SHIFT+TAB key combination or Demote button to demote a list item

Word Collaboration Feature: Using Word’s Collaboration Tools 8 Entering Headings in an Outline

Word Collaboration Feature: Using Word’s Collaboration Tools 9 Saving a File Save the document to your floppy disk with the file name, Rocky Mountain Outline

Word Collaboration Feature: Using Word’s Collaboration Tools 10 ing a Document for Review Click File on the menu bar and then point to Send To Click Mail Recipient (for Review) When Word opens the Please review ‘Rocky Mountain Outline’ window, type the recipient’s address in the To text box Click the Send button on the toolbar

Word Collaboration Feature: Using Word’s Collaboration Tools 11 ing a Document for Review

Word Collaboration Feature: Using Word’s Collaboration Tools 12 Inserting a Comment in the Reviewing Pane If the Reviewing toolbar is not displayed in the Word window, click View on the menu bar, point to Toolbars, and then click Reviewing Select the text on which you wish to comment Click the Insert Comment button on the Reviewing toolbar Type In PowerPoint, use a mountain background for the slide show.

Word Collaboration Feature: Using Word’s Collaboration Tools 13 Inserting a Comment in the Reviewing Pane

Word Collaboration Feature: Using Word’s Collaboration Tools 14 Editing a Comment in a Comment Balloon Click the Reviewing Pane button on the Reviewing toolbar to remove the Reviewing Pane from the screen Click the Print Layout View button on the horizontal scroll bar If necessary, click the Zoon box to select its percentage. Type 85 and then press the ENTER key If necessary, scroll to display the comment balloon in the document window In the comment balloon, delete the word, In, at the beginning of the sentence. Type When you send this document to

Word Collaboration Feature: Using Word’s Collaboration Tools 15 Editing a Comment in a Comment Balloon

Word Collaboration Feature: Using Word’s Collaboration Tools 16 Inserting a Comment in a Comment Balloon If necessary, scroll down to display the text, Bring the following:, in the document window Select the text, Bring the following Click the Insert Comment button on the Reviewing toolbar In the comment balloon, type Excellent suggestions!

Word Collaboration Feature: Using Word’s Collaboration Tools 17 Inserting a Comment in a Comment Balloon

Word Collaboration Feature: Using Word’s Collaboration Tools 18 Tracking Changes Press CTRL+HOME to position the insertion point at the beginning of the document Double-click the TRK status indicator on the status bar Position the insertion point immediately to the left of the word, mines, in the fourth paragraph Type silver and then press the SPACEBAR Scroll down and select the word, Paddling, in the third major heading of the outline by double- clicking it

Word Collaboration Feature: Using Word’s Collaboration Tools 19 Tracking Changes Type Rafting as the replacement text If necessary, click the right scroll arrow to display the markup balloon If necessary, scroll down to display the next line on the screen In the next line, select the first occurrence of the word, River, and then press the DELETE key Press the END key and then type s at the end of the line

Word Collaboration Feature: Using Word’s Collaboration Tools 20 Tracking Changes

Word Collaboration Feature: Using Word’s Collaboration Tools 21 Stop Tracking Changes Double-click the TRK status indicator on the status bar

Word Collaboration Feature: Using Word’s Collaboration Tools 22 Review Tracked Changes and Viewing Comments Press CTRL+HOME to position the insertion point at the beginning of the document Click the Next button on the Reviewing toolbar If necessary, click the right scroll arrow on the horizontal scroll bar so that the comment balloon is visible Read through the comment and then click the Reject Change/Delete Comment button on the Reviewing toolbar Click the Next button on the Reviewing toolbar again

Word Collaboration Feature: Using Word’s Collaboration Tools 23 Review Tracked Changes and Viewing Comments Click the Accept Change button on the Reviewing toolbar to accept the insertion of the word, silver Click the Next button on the Reviewing toolbar When Word selects the deletion of the word, Paddling, click the Reject Change/Delete Comment button on the Reviewing toolbar Click the Next button on the Reviewing toolbar When Word selects the insertion of the word, Rafting, click the Reject Change/Delete Comment button on the Reviewing toolbar

Word Collaboration Feature: Using Word’s Collaboration Tools 24 Review Tracked Changes and Viewing Comments Click the Next button on the Reviewing toolbar Click the Accept Change button to accept the deletion of the word, River Click the Next button on the Reviewing toolbar Click the Accept Change button to accept the insertion of the letter, s

Word Collaboration Feature: Using Word’s Collaboration Tools 25 Review Tracked Changes and Viewing Comments Click the Next button on the Reviewing toolbar Read through the selected comment and then click the Reject Change/Delete Comment button on the Reviewing toolbar to delete the comment

Word Collaboration Feature: Using Word’s Collaboration Tools 26 Saving and Printing the Outline Save the modified file with the file name, Rocky Mountain Outline Final, to your floppy disk Click the Outline View button on the horizontal scroll bar to switch to outline view Click the Print button on the Standard toolbar

Word Collaboration Feature: Using Word’s Collaboration Tools 27 Comparing and Merging Documents Be sure the Rocky Mountain Final document is displayed on the screen and the disk that contains the original outline is in drive A Click Tools on the menu bar Click Compare and Merge Documents on the Tools menu When Word displays the Compare and Merge Documents dialog box, click the Look in box arrow, and then click 3½ Floppy (A:). Click Rocky Mountain Outline in the list

Word Collaboration Feature: Using Word’s Collaboration Tools 28 Comparing and Merging Documents Click the Merge button arrow Click Merge into new document If necessary, click the Outline View button on the horizontal scroll bar

Word Collaboration Feature: Using Word’s Collaboration Tools 29 Comparing and Merging Documents

Word Collaboration Feature: Using Word’s Collaboration Tools 30 Closing a Document Click File on the menu bar and then click Close When Word displays a dialog box asking if you want to save changes, click the No button

Word Collaboration Feature: Using Word’s Collaboration Tools 31 Hiding the Reviewing Toolbar Right-click the Reviewing toolbar Click Reviewing on the shortcut menu

Word Collaboration Feature: Using Word’s Collaboration Tools 32 Sending an Outline to PowerPoint Click File on the menu bar and then point to Send To Click Microsoft Office PowerPoint on the Send To submenu

Word Collaboration Feature: Using Word’s Collaboration Tools 33 Modifying a PowerPoint Slide Show Right-click the first slide in the Slides tab and then click Slide Layout on the shortcut menu When PowerPoint displays the Slide Layout task pane, click the top-left text layout to apply the Title Slide layout to the first slide Click the Slide Design button on the Formatting toolbar When PowerPoint displays the Slide Design task pane, scroll through the list of designs until Mountain Top is displayed. Click Mountain Top

Word Collaboration Feature: Using Word’s Collaboration Tools 34 Saving the Slide Show Save the slide show to your floppy disk with the file name, Rocky Mountain Slide Show

Word Collaboration Feature: Using Word’s Collaboration Tools 35 Quitting PowerPoint and Word In PowerPoint, click File on the menu bar and then click Exit In Word, click File on the menu bar and then click Exit. If Word displays a dialog box about saving changes, click the No button

Word Collaboration Feature: Using Word’s Collaboration Tools 36 Summary Create an outline a document for review Insert comments

Word Collaboration Feature: Using Word’s Collaboration Tools 37 Summary Track changes Review tracked changes Send an outline to PowerPoint

Office 2003 Advanced Concepts and Techniques M i c r o s o f t Word Collaboration Feature Complete