[Milwaukee County Enterprise GIS Migration Project] presented by: Kevin White, GIS Supervisor – Milwaukee County Scott Stocking, Systems Analyst – GeoAnalytics presented by: Kevin White, GIS Supervisor – Milwaukee County Scott Stocking, Systems Analyst – GeoAnalytics Wisconsin Land Information Association Conference 2005 February 23, 2005 Wisconsin Land Information Association Conference 2005 February 23, 2005

[ Agenda ]  Background  Needs Assessment  Geodatabase Data Model  Migration Plan  Current Work Plan  Background  Needs Assessment  Geodatabase Data Model  Migration Plan  Current Work Plan

[ Background: ]  MCAMLIS Roles  SEWRPC Roles  Registry of Deeds Office  City of Milwaukee  County emergence as the LIO  MCAMLIS Roles  SEWRPC Roles  Registry of Deeds Office  City of Milwaukee  County emergence as the LIO

[ Background: MCAMLIS Roles ]   The MCAMLIS Board is a public-private consortium   MCAMLIS Work Program: o o PLSS maintenance and survey control o o Establish a Topographic base map o o Land Records automation o o Street Address data for parcels   The MCAMLIS Board is a public-private consortium   MCAMLIS Work Program: o o PLSS maintenance and survey control o o Establish a Topographic base map o o Land Records automation o o Street Address data for parcels

[ Background: SEWRPC Roles ]   When MCAMLIS was formed the County had no GIS capabilities   SEWRPC provided management and technical support to MCAMLIS Steering Committee.   This arrangement was in place from 1991 thru 2004   When MCAMLIS was formed the County had no GIS capabilities   SEWRPC provided management and technical support to MCAMLIS Steering Committee.   This arrangement was in place from 1991 thru 2004

[ Background: Registry of Deeds Office ]   Traditionally the County maintained paper maps in the Tax Listing Section until June These maps were considered the “official” County cadastral maps.   MCAMLIS began to maintain their cadastral maps with an employee in the ROD office.   ROD office is now moving to a GIS cadastral map.   ROD office is further automating process and would like to link their imaging system to the GIS in the future.   Traditionally the County maintained paper maps in the Tax Listing Section until June These maps were considered the “official” County cadastral maps.   MCAMLIS began to maintain their cadastral maps with an employee in the ROD office.   ROD office is now moving to a GIS cadastral map.   ROD office is further automating process and would like to link their imaging system to the GIS in the future.

[ Background: City of Milwaukee ]   City maintenance their own set of cadastral maps outside of the MCAMLIS program – and have done so since 1978   In 1998 MCAMLIS began a program to convert city maps to MCAMLIS standards   County would like bring the City maps in for a seamless countywide cadastral map.   No political push to make this happen unless the County undertakes the City Tax Listing services.   City maintenance their own set of cadastral maps outside of the MCAMLIS program – and have done so since 1978   In 1998 MCAMLIS began a program to convert city maps to MCAMLIS standards   County would like bring the City maps in for a seamless countywide cadastral map.   No political push to make this happen unless the County undertakes the City Tax Listing services.

[ Background: County Emergence as the LIO ]   In 2002 County approached MCAMLIS to begin the transition of management role to the County.   In September 2004, MCAMLIS approved the transfer of management to the County.   County plans to fill the role of the LIO   In 2002 County approached MCAMLIS to begin the transition of management role to the County.   In September 2004, MCAMLIS approved the transfer of management to the County.   County plans to fill the role of the LIO

[ Background: County Emergence as the LIO ]   Internal GIS Management.   Local Government Partners   Regional Partner Relationships   Internal GIS Management.   Local Government Partners   Regional Partner Relationships

[ Needs Assessment: ]  Focus on Core Data Layers  County Departments and GIS  Local Government Partners  Key Findings  Focus on Core Data Layers  County Departments and GIS  Local Government Partners  Key Findings

[ Needs Assessment: Focus on Core Data Layers]  County hired GeoAnalytics in 2004 to provide services developing a enterprise GIS based upon the Geodatabase model.  County focused on providing high quality data in the land records and street addressing.  The end goals is to provide a the following: o Provide a complete countywide cadastral layer o Provide a sopshicated framework for a street addressing system countywide that can incorporate local addressing needs o Create partnerships to maintain the data and feely distribute digital products to the user community.  County hired GeoAnalytics in 2004 to provide services developing a enterprise GIS based upon the Geodatabase model.  County focused on providing high quality data in the land records and street addressing.  The end goals is to provide a the following: o Provide a complete countywide cadastral layer o Provide a sopshicated framework for a street addressing system countywide that can incorporate local addressing needs o Create partnerships to maintain the data and feely distribute digital products to the user community.

[ Needs Assessment: County Departments and GIS]  Current GIS Utilization within County – not supporting enterprise applications.  Perceived Needs and Issues: o Local Government input required for high quality o Open Access to Land Records and Addressing  Vision and Recommendations: o Technical Assistance –tie operations to GIS o Make Information Available to the Public  Current GIS Utilization within County – not supporting enterprise applications.  Perceived Needs and Issues: o Local Government input required for high quality o Open Access to Land Records and Addressing  Vision and Recommendations: o Technical Assistance –tie operations to GIS o Make Information Available to the Public

[ Needs Assessment: Local Government Partners]  Major Partnership with City of Milwaukee – seeking new collaboration opportunities.  Other Local Governments – being flexible in services provided  E911 Center support – County and Cities  Private Utilities – continue to work closely to exchange information via MCAMLIS  Major Partnership with City of Milwaukee – seeking new collaboration opportunities.  Other Local Governments – being flexible in services provided  E911 Center support – County and Cities  Private Utilities – continue to work closely to exchange information via MCAMLIS

[ Needs Assessment: Key Findings]  No major applications dependent on GIS – left room to develop optimal Geodatabase models  Need for formal management – changes to the MCAMLIS relationship. County wanted to become an active force.  County clearly understands that they needed active local government partners to make this work.  County wanted to provide better services to the public via the use of GIS.  No major applications dependent on GIS – left room to develop optimal Geodatabase models  Need for formal management – changes to the MCAMLIS relationship. County wanted to become an active force.  County clearly understands that they needed active local government partners to make this work.  County wanted to provide better services to the public via the use of GIS.

[ Geodatabase Data Model: ]  Design Principals  Geodatabase Model review o Land Records Model o Street Addressing  Summary of Final Design  Design Principals  Geodatabase Model review o Land Records Model o Street Addressing  Summary of Final Design

[ Geodatabase Design Model: Design Principals ]   Focus on key foundation layers – land records and address system   Keep the Model as simple as possible o o Very few Feature Data Sets o o Feature Classes are very simple o o Few Relationship Classes   Identify key Features Classes that could be added in the future – once the model is running.   Focus on key foundation layers – land records and address system   Keep the Model as simple as possible o o Very few Feature Data Sets o o Feature Classes are very simple o o Few Relationship Classes   Identify key Features Classes that could be added in the future – once the model is running.

[ Geodatabase Data Model: Model Review ]

[ Geodatabase Data Model: Summary - Final Design ]   Simple Model today – with a migration path to more complex modeling arrangements   Flexible address model that allows very complex to simple tools for address resolutions   Simple Model today – with a migration path to more complex modeling arrangements   Flexible address model that allows very complex to simple tools for address resolutions

 Key Principals for Success  Focus on County Data  Incorporate City Data  Key Principals for Success  Focus on County Data  Incorporate City Data [ Migration Plan: ]

[ Migration Plan: Key Principals for Success ]   Planning process - to develop clear methodology on moving through each stage of the migration process   Use Automated tools whenever possible to lower overhead   High level QA/QC that is done at the County staff level for final acceptance.   Planning process - to develop clear methodology on moving through each stage of the migration process   Use Automated tools whenever possible to lower overhead   High level QA/QC that is done at the County staff level for final acceptance.

[ Migration Plan: Focus on County Data ]   Take this on first - We understand this data and it is in good shape   Develop the methodology and tools to support the effort   Verify with ROD Office on existing Land Records base   Create a historical digital copy of the paper maps as a departure point to the GIS   Take this on first - We understand this data and it is in good shape   Develop the methodology and tools to support the effort   Verify with ROD Office on existing Land Records base   Create a historical digital copy of the paper maps as a departure point to the GIS

[ Migration Plan: Incorporate City of Milwaukee Data ]   Other political processes must be addressed before this becomes a priority.   City of Milwaukee data is currently in transition – to ESRI format by SEWRPC   New issues will need to be addressed to incorporate and maintain this data within a Countywide Enterprise GIS.   Other political processes must be addressed before this becomes a priority.   City of Milwaukee data is currently in transition – to ESRI format by SEWRPC   New issues will need to be addressed to incorporate and maintain this data within a Countywide Enterprise GIS.

 Work Plan for 2005  Additional Phases for  Create a County Land Information portal  Work Plan for 2005  Additional Phases for  Create a County Land Information portal [ Current Work Plan: ]

[ Current Work Plan: For Fiscal Year 2005 ]   County cadastral conversion to Geodatabase o o Covert existing GIS coverages to new data model o o Scan current “official” paper maps for final check o o PLSS adjustment to the Geodatabase o o Publish in ArcSDE   Annotation Geodatabase model   ROD Office map series at 100 and 200 scale   County cadastral conversion to Geodatabase o o Covert existing GIS coverages to new data model o o Scan current “official” paper maps for final check o o PLSS adjustment to the Geodatabase o o Publish in ArcSDE   Annotation Geodatabase model   ROD Office map series at 100 and 200 scale

[ Current Work Plan: Additional Work Plans for ]   Work plan – Fiscal year 2006: o o County Addressing System Migration. o o Production data maintenance tools are developed   Work plan – Fiscal Year 2007: o o Bring City of Milwaukee cadastral and street address systems into the County GIS. o o Enterprise portal developed o o Enterprise Geocoding service developed   Work plan – Fiscal year 2006: o o County Addressing System Migration. o o Production data maintenance tools are developed   Work plan – Fiscal Year 2007: o o Bring City of Milwaukee cadastral and street address systems into the County GIS. o o Enterprise portal developed o o Enterprise Geocoding service developed

[ Current Work Plan: Create County Land Information Portal ]   Open Access to Development Partners – via a easy to use LI Portal operated by the County   ArcSDE site to allow direct access to key data layers   ArcIMS site to allow partners post submittals for data updates   Open Access to Development Partners – via a easy to use LI Portal operated by the County   ArcSDE site to allow direct access to key data layers   ArcIMS site to allow partners post submittals for data updates

Questions

[ Scott Stocking ] 500 W Monroe Street, Suite 3820 Chicago, IL Phone: W Monroe Street, Suite 3820 Chicago, IL Phone: © GeoAnalytics, Inc Milwaukee County Department of Parks and Public Infrastructure 2711 W. Wells - 4 th Floor Milwaukee, WI Phone: Milwaukee County Department of Parks and Public Infrastructure 2711 W. Wells - 4 th Floor Milwaukee, WI Phone: [ Kevin White ]