2015 Form 471 Step-by-Step for Filing the Form 471 Using DPI 470/RFP for Internal Connections and Managed Internal Broadband Service 1

COST ALLOCATION NEEDED FCC will not pay for data plans – You must work with your vendor to establish a reasonable cost allocation – Many are simply using a 51% data and 49% voice cost allocation 2

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FCC Form 471 – FY

Start your App 5 Hover mouse for “Information”

Type ITS BEN then Enter 6 Save and Print buttons throughout app!

Check Address/FCCRN – Next 7

Choose Type & Recipients 8 Libraries, Charters, et al, choose appropriately!

(copy/paste), Next 9

App and Security Code! 10 App # and Security Code will be ed to contact!

Nickname - Next 11

Consultant? 12

Contact Info 13

Choose Correspondence Address 14 Lots of drop downs!

Who receives correspondence? Next - 15

CoS – Choose Wisely! 16

Enter Billed Entity Number and click on “Add Entity” Manually Adding Entities Skip to slide 22 if you want to import your data

Manually Adding Entities (cont) 18 Confirm correct district or school is shown, and click on “Enter Data” to add each building

Click on “+” to add buildings Complete items, then to add record, click on “Submit”

Click on pencil icon to edit, or “+” to continue adding Click in fields to add student and NSLP counts. Also, add CEP % if applicable Click on “Save and Recalculate” once entities are added Click on “Next”

Import Template, or Copy From an Already Submitted App 21 This is OPTIONAL, but very helpful if you need to have you C2 budget calculate property.

Choose Upload 22

Click Choose File…or…. 23

…Type App Number, Import 24

Click “Enter Data” to Edit Entities 25

View and Edit Entities 26

Discount Calculation 27

E-rate Discount 28

Connectivity Questions… 29

Internet Access…. 30

Data Collection Questions 31 Each box needs a number. Any boxes OTHER THAN “Completely sufficient” requires checkboxes below…

Not sufficient reasons… Next 32

Create a Funding Request 33

FRN – Nickname 34

DPS Form DPI Form 470 # North Carolina Department of Public Instruction

SPIN 36 Remember to use the SPIN search tool if you don’t have the vendor SPIN – See Next Slide for all SPINS!!!

SPIN Numbers for 12 Vendors 1) A3 Communications, Inc. has E-Rate SPIN number ) Alphanumeric Systems, Inc. has E-Rate SPIN number ) Applied Network Consulting Group Inc. has E-Rate SPIN number ) Carolinas IT Inc. has E-Rate SPIN number ) CenturyLink Communications LLC has E-Rate SPIN number ) CNIC, Inc. has E-Rate SPIN number ) Converged Networks, LLC (Brocade) has E-Rate SPIN number ) ENA Services, LLC has E-Rate SPIN number ) Encore Technology Group, LLC has E-Rate SPIN number ) immixGroup, Inc. has E-Rate SPIN number ( – dummy SPIN) 11) Korcett Holdings, Inc. has E-Rate SPIN number ) TV Band Service, LLC has E-Rate SPIN number

Dummy SPIN Immix Group is in the process of applying for their SPIN As soon as we know that number, you will need to ask for a CORRECTIVE SPIN CHANGE to the correct SPIN 38

Billing Acct and Contract 39 Main district phone number is always acceptable. Contracted service

Service Start / End dates 40 CAD is the date you wrote your Memo to File memorializing your decision CED is 3/17/2018 Remember: you can start 4/1/2015!

Contract Answers… 41

Narrative 42 Please be as specific as you can in this narrative box! (Dissertation-like specific!)

No state statutes on confidentiality 43 There are no North Carolina statutes, rules or other restrictions which prohibits publication of the pricing information. Vendor statements that their “pricing is confidential” is not an acceptable legal citation.

Create the Product/Service 44

Upload the Item Your vendor should have helped you create your Item 21. You may upload that now!

Manage Recipients… 46

Choose entities ~ if not all… 47 If all sites receive the service, choose yes. If only one, or more, but not all sites receives service, choose the appropriate site names.

Cost Sharing Ideas If you are entering just one school’s data at a time, you can choose No for the cost sharing If you are entering multiple schools, you will need to choose YES and determine which way to charge back – either equally by school, or equally by student. OR, if you have multiple schools, you could assign a dollar value. 48

Cost sharing choices… 49

Sample pages 50

Sample pages 51

View Requests & Budgets 52

PRINT! 53 Click the FRN Calculation Links, select all (using mouse), then copy and paste into Word to print. This is very INELEGANT and should be fixed by next year……..

Top two checkboxes… 54

Amount for non-e-rate expenses 55 This box can NEVER be zero. Type district budget! PIA needs to know you have money to pay for all non-e-rate items.

One box never checked… 56 Please DO NOT EVER check this box!!!

Certifications… 57

More certifcations… 58

Authorized person? 59

60 Submit Application and Certify boxes are greyed out; you MUST Review the app before you Submit.

Click Each of the Expand Icons… 61 There is no “expand all” icon here, you must click each “plus sign” individually, then print. Finished reviewing? Click Next.

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Submit…. 63

Successful Submission! 64

Display and Print Certification! 65 Certify Online with your PIN

Certify Be sure to click the check box to affirm your compliance and enter your PIN Click Next and Please Be Patient!! Be sure to PRINT your Certification Pages by using the Print button at the bottom of the page 66

Print App… …Expand All is not yet working… 67

Log Out or Start Another App! 68