Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Georgia Department of Education Title I, Part C Migrant Education Program (MEP) FY 16 Identification and Recruitment Training #1 Region 1 South August 5, 2015First District RESA 1:00 pm - 4:00 pm Region 1 North August 11, 2015 University of North GA1:00 pm - 4:00 pm Region 2 August 13, 2015 Coastal Plains RESA 1:00 pm - 4:00 pm 10/11/20151

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org AGENDA ID&R Updates Recruitment Report Data’s Corner Understanding LEA’s ID&R Plans Understanding ID&R Activities Checklist 10/11/20152

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Training Objective By the end of this training the participant will be able to understand current performance of the Georgia MEP’s ID&R function By the end of this training the participant will be able to understand and apply their own LEA’s ID&R plan By the end of this training the participant will be able to understand and efficiently use and update their own LEA’s ID&R activities checklist 10/11/20153

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org ID&R Updates Recruitment Report Data Corner COE Issues 10/11/20154

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Recruitment Report Verified COEs Collected Between 09/01/2014 and 07/30/ /11/20155

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 09/01/ /30/ /01/ /30/2014 Insert data 10/11/20156 State Total % Down98%2,885 4, % State Total ,952 4,654 State Total State Recruiters Portion % Up51%1,485 2,236 48%2% Up State Recruiters Portion %1,487 2,134 46% Full Time District Recruiters Same7% %Same Full Time District Recruiters % % Part Time District Recruiters % Down4% %2% down Part Time District Recruiters % % Consortium Specialist % Up1% %1% Up Consortium Specialist %8 23 0% SSPs/LEAs % Down37%1,064 1,812 39%1% Down SSPs/LEAs %1,114 1,851 40%

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Data’s Corner COE Issues OSY YANE PFS OSY last school grade completed Less or more than two years Biological Mother Maiden Last Name Comments Join Previous 10/11/20157

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Child Eligibility Children are eligible to receive MEP services if they meet the definition of “migratory child” and if the basis for their eligibility is properly recorded on a certificate of eligibility (COE). Authorities for MEP Eligibility Statute Elementary and Secondary Education Act (ESEA) of 1965, as amended, Title I, Parts A and C, Sections 1115(b)(1)(A) and1309(2) Regulation Code of Federal Regulations, 34 CFR , and (a) Guidance MEP Non-Regulatory Guidance, Chapter III (August 2010) 810/11/2015

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org A4. Statewide Responsibilities for ID&R b. Develop procedures to effectively Identify and recruit all eligible migrant children in the state, generally through a statewide recruitment plan 10/11/20159

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Understanding LEAs ID&R Plans 10/11/201510

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Surviving I will do whatever it takes *You will go by……until it is competition 10/11/201511

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Surviving and Achieving Efficient Use of Available Resources 10/11/201512

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org What is a Plan a detailed proposal for doing or achieving something. 10/11/201513

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Efficient Use of Available Resources Personal life Business Work Private Sector Public Sector Federal State Regional LEA 10/11/201514

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Plan What Who When Evaluation based on facts (documentation, prove) 10/11/201515

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org LEA ID&R Plan All school districts in Georgia follow the state and regional GA DOE MEP ID&R plan as outlined in the Georgia Migrant Education Program Identification and Recruitment and Data Collections Handbook. The plan below describes how the school district will implement ID&R requirements aligned to the state and regional ID&R plans. 10/11/201516

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org LEA ID&R Plan I.ID&R Planning and Implementation II.School District/Local Agricultural Information Summarizing = To Do List: ‘LEA ID&R Activities Checklist’ 10/11/201517

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org First Carrousel Activity -LEA ID&R Plan Section 1 By yourself or with coworker(s), please walk to all stations and log your contribution to each question 10 minutes Return to your seat Be ready to participate Chart paper Markers 10/11/201518

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Section 1 ID&R Planning and Implementation 10/11/201519

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #1 How often will the local MEP Staff meet to monitor the implementation of their ID&R plan? 10/11/201520

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * A schedule of how often they will meet; once a semester minimum; more is preferred but not required * Include a reference to meeting to plan for summer ID&R activities * Dates can be listed, but not required 10/11/201521

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #2 How will the district ensure year-round ID&R, which must include all eligible enrolled and OSY including pre-school aged children? 10/11/201522

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Assign recruitment areas for regular school year and summer * Reference recruitment outside of the school building on-going during the week, month, year * Include visits to employers, camps, neighborhoods, agencies, and other community gathering places * Reference that SSPs/Recruiters will have time on their schedules for recruitment 10/11/201523

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items Cont.. * Reference flexible work hours during the regular school year and summer and that schedules are flexible and will change based on peak periods and/or parent's work schedules * Include a reference to the ID&R checklist * Include schedules of SSP/Recruiters * Include a listing of peak periods of agricultural activity 10/11/201524

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #3 How will the district coordinate with regional and state MEP staff for the ID of all potentially eligible individual & R of eligible individuals? 10/11/201525

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Frequent contact with GA DOE regional recruiter (once a week is preferred) for coordination efforts * Reference completing COEs in a timely manner - first two days is preferred * Reference contact to GA DOE regional recruiter if family is not found or contacted after 2 days 10/11/201526

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #4 How will the district contact currently eligible migrant individuals in order to determine if new qualifying moves have occurred and ensure new COEs are completed as needed? 10/11/201527

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Reference that this will be done during the re-sign period * Reference that this will be done after school breaks (intersessions, spring, holiday, summer etc.) * Reference that this will be done when there is a reason to determine if a move occurred 10/11/201528

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #5 How will the district ensure the occupational survey (which must be completed by all students during new student registration and back-to-school registration) is gathered, reviewed, and prioritized for further follow up to identify potential migrant children and youth? Include a reference to training local school staff on the process. 10/11/201529

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Occupational survey in use will be current and part of the registration packet for new enrollees and back to school registration * How the LEA will notify/train reviewers (clerks, secretaries) of the occupational survey process and what to do with the forms 10/11/201530

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items Cont.. * Process to check with school clerks or registration clerks, on a weekly basis, for new surveys needing review * Process for how the MEP contact and SSP/Recruiter will review and prioritize Occupational Surveys for follow up * Timeline for follow up - 2 days preferred; then contact GA DOE regional recruiter, if needed. 10/11/201531

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #6 How will the district coordinate with other agencies, organizations, and resources to build a recruitment network and identify potential migrant participants? 10/11/201532

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * List of agencies for coordination (should include Migrant Health, Health Department, Migrant day- cares, Telamon Corporation, Department of Labor, local farmers and businesses, local churches, civil organizations, DFCS, (WIC) offices, and others) * Timeline for coordination efforts * Description of process 10/11/201533

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Second Carrousel Activity -LEA ID&R Plan Section II By yourself or with coworker(s), please walk to all stations and log your contribution to each questions 10 minutes Return to your seat Be ready to participate Chart paper Markers 10/11/201534

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Section II School District/Local Agricultural Information 10/11/201535

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #1 How will the district create and or maintain a current local agricultural map containing profiles of employers, agricultural activities, crops and/or growing seasons in your area? Please explain how this information will be updated during the year (each semester minimum). 10/11/201536

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Reference to creating a map - digital or paper * Map will contains employment locations, agricultural activities, crops and/or growing season. * Include how the employer roster will be created and maintained. List should include name of Business, business address, name and phone number of contact person. * How often the LEA will update the information - each semester minimum - preferred 3x a year or as often as needed (typical dates of 9/1, 1/1, and 6/1). 10/11/201537

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #2 How will the district create and or maintain a local agricultural map that includes the areas/neighborhoods and labor camps where migrant families may reside? Please explain how this information will be updated during the year (each semester minimum). 10/11/201538

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Reference to creating a map - digital or paper * Reference to plotting on the map the locations of migrant participants residences or areas where families may reside. * How often the LEA will update the information - each semester minimum - preferred 3x a year or as often as needed (typical dates of 9/1, 1/1, and 6/1). 10/11/201539

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #3 What is the district’s plan for contacting employers within its boundaries regarding hiring practices, crops and growing seasons in order to identify potentially new eligible migrant families? 10/11/201540

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Reference that contact will be made each semester - phone or in person * Reference that updates and information will be added to the employer roster 10/11/201541

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Question #4 The district’s list of agricultural activities, local agricultural map, residential map, and list of employers must be readily available to be shared with the GA DOE MEP staff throughout the current school year when requested and/or needed. Where will this information be stored in the district? (Please ensure to keep all this information current and on file). 10/11/201542

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Required Items * Reference that ID&R Plan documentation will be kept in the Migrant contact office 10/11/201543

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org ID&R Activities Checklist 10/11/201544

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Third Carrousel Activity -ID&R Activities Checklist By yourself or with coworker(s), please walk to all stations and log your contribution to each questions 10 minutes Return to your seat Be ready to participate Chart paper Markers 10/11/201545

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org ID&R Training 10/11/201546

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Planning and Implementation 10/11/201547

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org School District ID&R Resources 10/11/201548

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Quality Control 10/11/201549

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Questions? 10/11/201550

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Summarizing Ticket Out the Door Complete, add your name Answer questions to the best of your ability Give your paper to a recruiter as your are leaving. 10/11/201551

Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Contact Information Bernardo Sanchez-Vesga; 10/11/201552