AER Project Development Anja Ruhland, Director AER Brussels Office / Funding Coordinator Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Agenda Introduction to AER project activities Territorial Cooperation Projects in ENPI European Project Development In Detail - The Project Idea Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

I. AER Project Activities Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Servicing for Members Funding information on AER Website related to thematic issues Information during Committee Meetings AER Training Academy on European funding Breakfast Briefings for Brussels Offices Funding Trackers: direct mailing and Weekly review Joint project developmen t Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

AER Projects PRESERVE, MORE4NRG (INTERREG IVC) Coordinated Alcohol-Policy across Europe (European Public Health Programme)‏ Peer Reviews on Energy in Republika Srpska (Central European Initiative)‏ Decentralized Development Cooperation Platform (EuropeAid) 4 submitted proposals in INTERREG IVC and CIP Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Project PRESERVE Objectives corresponding to Priority Environment and Risk management of INTERREG IVC programme Project duration: 36 months Aim: Enhance regional development policies for cultural heritage as factor for economic development (sustainable tourism) AER is Lead Partner and main coordinator of component 1, 13 partners have clearly defined tasks Budget: €1,59 million Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Project Structure Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Project PRESERVE Success factors Early contact to programme: Individual Consultations, Lead applicant seminar (stakeholders) Early involvement of partners (geographically well- balanced) in project development process: clarification of why to get involved in project Alignment of project idea with INTERREG IVC programme Survey on previous projects, develop difference to other projects Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

II. Territorial Cooperation Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Territorial Cooperation Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel , Commission aims to set common rules European Territorial Cooperation EU Member States (ERDF)‏ Instrument for Pre-Accession assistance (IPA)‏ Neighbourhood and Partnership Instrument (ENPI)‏

European Neighbourhood and Partnership Instrument (ENPI) Until 2006: MEDA, TACIS, now ENPI as main source of funding for 17 partner countries(Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Israel, Jordan, Lebanon, Libya, Moldova, Morocco, Palestine, Russia, Syria, Tunisia, Ukraine) Around 90% of ENPI funds used for bilateral actions, i.e. country- specific initiatives and for regional actions involving two or more partner countries. The remaining 10% are reserved for specific new areas of joint activity, such as cross-border co-operation (CBC). Twinning and TAIEX instruments : cooperation tools between a public administration in a partner country and the equivalent institution in an EU Member State. Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

ENPI CBC – Black Sea “The Black Sea Programme” ( for Moldova, Georgia, Armenia, Azerbaijan, parts of Romania, Bulgaria, Greece, Turkey, Russia, Ukraine) with a budget of €17,6 million Priorities: Economic and social development, Working together to address common challenges (Environmental protection and conservation), Promoting local people-to-people cooperation (Cultural and education activities) Managing Authority: Ministry of Development, Public Works and Housing, Romania First call for proposals expected to be launched immediately after receiving endorsement of the EC delegation to Turkey Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

ENPI CBC – Black Sea Eligible applicants National, regional and local authorities, NGO’s, representative associations and organizations, universities, research institutes, cultural institutes, public agencies etc. located in the eligible regions Partnership Must involve partners from one or several EU Member States and from one or several partner countries (3-10 partners)‏ Funding: 90% of total eligible costs of the project Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

General requirements European dimension: partnership, scope, added value Co-financing Mostly annual calls for proposals Detailed guides for applicants and Operational Programmes to lead through application process. Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel , Use proposal check, consultations, info days...

III. Project Development Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Profile European Project Manager Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel , Knowledge Basic EU knowledge Regional strategies / policies Networking and lobbying Project development and management Legal aspects of EU projects Business administration Evaluation techniques Communication strategies Skills Communication and presentation Languages (EN)‏ Intercultural competence Time – and self management

Project Management What is a project?: An effort within a defined timeframe that aims to achieve fixed objectives that bring beneficial change or added value with limited resources (budget and staff). SMART project objectives: Specific, Measurable, Attainable, Relevant, Time-bound P. Management: Planning, organizing and managing resources to bring about the successful achievement of the objectives Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel , To put it VERY simple: „Plan the work, then work the plan.“

Different project management approaches: in standard European cooperation projects (except research): traditional approach 4 stages plus monitoring and control Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel , Project Life Cycle

Stage 1 : Initiation Begin with problem description, needs analysis Describe first project idea Start partner search, stakeholder analysis Develop general scope and content Test relevance of idea, review opportunities First contacts with programme Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Stage 2 : Planning Define objectives, expected results and impact Develop implementation and resource schedule Prepare project budget Define roles and responsibilities of partners Keep in regular contact with the programme Prepare application and submit to programme Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Stage 3 : Implementation Contracting and Start-up Detailed revision of tasks and responsibilities Set-up implementation and reporting procedures Carry out project activities Quality control and monitoring Partnership management Communication and publicity Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Stage 4 : Project closure Final report Follow-up activities Evaluation and dissemination of project results Note: Idea of the cycle is that outputs should be sustainable and continued to be used after project closure. This can lead to the generation of new project ideas. Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Challenges Translate your project to fit in format of programmes Be detailed, but concise (limited space in application forms)‏ Use EU-jargon Involve appropriate partners early and get sufficient input for joint proposal Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

IV. In detail - The Project Idea Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

European Project Development The project idea Identify need Check programme documents (OPs include analysis of strengths and weaknesses of programme area)‏ Check previous projects in the programme identified, assess existing services in your regions Combine these external inputs with your own ideas Develop a basic concept to start negotiations with the programme and possible partners Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel , Allow partners to shape the project

European Project Development Draft a first project outline Programme and priority addressed Background, strategic questions to be answered by the project Central objectives Planned actions (main work packages)‏ Envisaged outputs Envisaged partnership (“consortium”)‏ Estimated Budget Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,

Contact Anja RUHLAND Director AER Brussels Office / Funding Coordinator Phone: +32 (0) Fax: +32 (0) Assembly of European Regions, 6 rue Oberlin, F Strasbourg, Tel ,