CPG 4331 Class Agenda Word  Getting Started  Editing Documents  Changing Views in Documents  Format Text / Format Documents  Work With Tables  Work.

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CPG 4331 Class Agenda Word  Getting Started  Editing Documents  Changing Views in Documents  Format Text / Format Documents  Work With Tables  Work With Graphics Worksheet #3

CPG 4332 Getting Started in Word Wizards  File / New / Choose!  (B16-B17) Office Assistant  Help  Help Window  Page A14-A15

CPG 4333 Getting Started in Word (continued) Toolbars  Display or Hide a Toolbar View / Toolbars / click Status Bar (bottom) Reference : Word A-6 A-7

CPG 4334 Getting Started in Word (continued) Buttons  Add Button to Toolbar: Click on the “more buttons” button beside the toolbar that contains the button you want to see Select the button if it is listed on the drop-down menu or click on “add or remove buttons”

CPG 4335 Edit Documents Move or copy text  Drag & Drop / Copy / Paste  Pages B6-B9 Undo changes

CPG 4336 Edit Documents Insert symbols  Word / Insert / Symbol / Apply Count words in a document  Tools / Word Count ß µ ® ½

CPG 4337 Edit Documents (continued) Check spelling & grammar  Tools / Spelling (button)  Pages B12-B13 Use thesaurus  Tools / Language / Thesaurus

CPG 4338 Change Views in a Document Change the document view  View/ Buttons  Normal / Web / Print Layout / Outline Zoom in or out  Use zoom drop-down menu

CPG 4339 Format Text (see Pages C2-17) Change Appearance of Text  Change Font / Size of Text using drop down menus Colour or Highlight Text

CPG Format Text (continued) Bold, Italic or Underline Copy Formatting B I U

CPG Format Text (continued) Change Alignment of Text  Right / Center / Left / Justify Indent Paragraphs  Ruler Bar / Indent buttons Change Tab Settings

CPG Format Text (continued) Change Line Spacing  i.e. single / double Add Bullets or Numbers  Format / Bullets and numbering

CPG Format Text (continued) Subscript & Superscript  Go to “Format”.  Select “Font”.  Click beside either “Superscript” or “Subscript” (a checkmark indicates the selection is active). OR - Expand your formatting toolbar and add the buttons for superscript and subscript.

CPG Format Documents (see Pages D2 - D17) Change Margins  File / Page Setup / Margins Centre Text on a Page (vertical)  File / Page Setup / Layout Change Page Orientation  File / Page Setup / Paper Size

CPG Format Documents (continued) Add Page Numbers  Insert / Page Numbers Add a Header or Footer  View / Header & Footer

CPG Format Documents (continued) Insert a Page or Section Break  Insert / Break  Pages Word D4 – D5 Create Newspaper Columns  Select text / Column button / Select number of columns  Pages Word D14 - D15

CPG Format Documents (continued) Borders: Text & Paragraph  Go to “Format”.  Select “Borders & Shading”.  Click on the “Borders” tab.  Click on a type of border (e.g. Box)  Click on a line style.  Select the border colour.  Select the width of the border line.  Select whether you want it to apply to the paragraph or the text.  Click on “Options” (for paragraph borders only) to alter the distance of the border from the text.

CPG Format Documents (continued) Page Borders  Go to “Format”.  Select “Borders & Shading”.  Click on the “Page Border” tab.  Click on a type of border.  Click on a line style.  Customize the border using the “Color”, “Width”, and “Art” drop-down menus.  Select which part of the document you want the border to apply to (e.g. whole document).  Click on “Options” to alter the margins.

CPG Format Documents (continued) Table of Contents  Step 1: Type the headings or sub-titles for your document. Go to “Format”. Select “Style”. Select “Heading 1”. Click on “Apply”.

CPG Format Documents (continued) Table of Contents  Step 2: Place the cursor where you want the Table of Contents to appear. Go to “Insert”. Select “Index & Tables”. Select “Table of Contents” tab. Click “OK”.

CPG Format Documents (continued) Table of Contents  To update the table of contents after making changes to the document: Right click on the table of contents. Select “Update field”. Select “Update entire table ”.

CPG Work With Tables Create a Table  Table / Insert / Table  Page Word C -11 Change Column Width or Row Height  Must be in Print or Web layout view  Position mouse over row/column edge & drag into new position

CPG Work With Tables (continued) Add or Delete a Row or Column  Table / Insert or Delete / pick row or column Move, Resize or Delete a Table  Move = find crosshairs on upper right hand & drag into place  Resize = grab corner and pull to new size  Delete = Table / Delete / Table Change Table Borders Add Shading or Colour to Cells

CPG Work With Tables (continued) Change Text Position in Cells  Type Text / Right click / cell alignment / pick Format Table  Table / Table AutoFormat Bottom Middle Top

CPG Work With Graphics Add an AutoShape  Drawing toolbar / AutoShapes Add Clip Art  Insert / Picture / Clip Art  Pages Word D16 – D17 Add a Text Effect  Format / Font / Effects & WordArt

CPG Hyperlinks Hyperlinks are clickable text on your web page that, when clicked, take you to another page The hyperlink can be to a different website or just another web page on your site In Word, if you type a web site address starting with Word will automatically turn it into a hyperlink for you Reference: Integration A2 – A3

CPG Hyperlinks Rather than having a web site address (URL) in your document, you might want to have clickable text E.g. Click here to visit the Bio/Chem websiteClick here to visit the Bio/Chem website Type the text you want to have a link, select it, then click on the hyperlink button (or right click and select hyperlink) Type in your URL (starting with ) or file name (for another page on your site) where it asks for Web Page name

CPG Links You can create a hyperlink that, when clicked, allows a person viewing your web page to send you Use the hyperlink button, and click on E- mail address (in the left hand panel) Type in the address in the appropriate box