Chapter 15: Basic Word Processing Skills Chapter 15 covers basic formatting areas in word processors: Paragraphs Page and section breaks Symbols and special characters Styles Plus the chapter wraps up by discussing time-saving features and language tools. Computer Literacy

Introduction P_______ Formatting Page and Section B____ S______s and Specials Characters Styles Format P_____ L______ Tools and Research

Word Processing Notepad and WordPad are simple word processing programs Microsoft Word and other more a_________ programs can handle graphics and complex formatting well

Paragraphs A paragraph is separated from the text b_____ and a____ by a hard r____ A l___ break, or soft return, starts a new l____ but continues the same paragraph To see where your paragraphs start and end, use the S___/Hide ¶ button In grammar, a paragraph is a set of sentences that cover a single topic. In a word processor, in contrast, a paragraph is when you press the [Enter] key. A paragraph is a thing that you can format.

Paragraph and Line Break Marks

Display Paragraph F_________ Marks Go to Tools | Options and select the View tab to set what characters Word should display when you click the Show/Hide ¶ button.

Formatting Paragraphs Buttons on the H____ tab Text alignment: left, center, right, justified Types of I__________ first line, left, right, hanging T_____ left, center, right, decimal, bar Formatting affects the look or placement of the whole paragraph.

Formatting Paragraphs Formatting affects the look or placement of the whole paragraph.

Al__________

Alignment Use alignment buttons Keyboard shortcuts [Ctrl + _] to center [Ctrl + _] to left align [Ctrl + _] to right align [Ctrl + _] to justify

I_____ing First line indenting is often called “paragraph” indenting, like the old-style typing of two to four spaces at the start of a paragraph. Use the Paragraph dialog box to change indenting style.

Tabs Enable limited spacing controls Press the [___] key to add Default tab s____ configurable

Tabs Can use R_____ to create, change, or delete Can a____ tabs left, right, center, decimal, and bar Add l______ to create lines

Determines space _______n lines Use Line Spacing drop-down Keyboard shortcut [Ctrl + _] for single space [Ctrl + _] for double space Size of l____ matches t___ of paragraph by default You can definitely use a custom size for the lines, such as setting 12-point space when using 14-point type.

Line Spacing

Line Spacing

Paragraph Spacing Changes distance before and after paragraphs Use P_______ properties dialog box A 0 space means single- or double-spacing without any extra space

Paragraph Spacing S_____-spaced with 6-point paragraph spacing:

Pages b____ automatically based on page and margin size Page Breaks Pages b____ automatically based on page and margin size To create a manual page break, Use [Ctrl + E____] or select I______ | Page Break

P___ Breaks Use [Delete] or [Backspace] to remove page breaks.

Section Breaks Enable you to v___ the page formatting on d______parts of the same document N___ page includes a page break C_________s doesn’t start a new page E___ page begins the next section on a page with an even page number O__ page begins the next section on a page with an odd page number Use [Delete] or [Backspace] to remove section breaks.

Section Breaks Use section breaks to apply different formatting to pages w______ a document.

Symbols and Special Characters A________ letters (é, ñ) C______ symbols (¢, €) l_____ symbols (©, ™) M____ signs (±, Σ) Other odd items Select Insert | S_____, then find and select the item you want and click Insert

Symbols and Special Characters

Styles A s_____ is a collection of character or paragraph formatting settings Use styles to save time and make your document more u______ and p________-looking C______ styles affect just the s______ text P________styles apply to an e_____ paragraph

Modifying a Style Use the Styles group the Home tab

Modifying a Style Right-click the Style and select M_____

Modifying a Style Change the desired settings and click OK

Creating a New Style In the S______and Formatting t___ pane, click the New Style button In the New Style dialog box, type a name and select other overall characteristics Choose basic formatting options here, or click Format for more settings Click OK to add the new style to your list

Organizing a Document with Heading Styles Use b__t-in heading styles (Heading 1, Heading 2, and so on) for your document’s headings Select V____ | O_____ to see these headings without all the text in between

Format Painter This seriously cool tool lets you instantly c____ f_______g from one area of a document to another

Format Painter Click to select an example of the formatting you want, click the F______ P_____button, and then click the t___ you want to format Include the p_____ mark to copy paragraph settings, or leave it out to copy only c________ settings

Language Tools Spelling and Grammar Check as you type, or check anytime using the toolbar button or [F_] key Ignore or change any error that is found

Language Tools Thesaurus Right-click any word for sy______ Select Th_______ for m___ word choices

Language Tools T________n Right-click any word Select Translate Choose the language

Language Tools W__d c_____ See how many words (and characters, paragraphs, lines, and pages) are in your document R_______ st_______are optional, but handy

Summary Paragraph Formatting Page and Section Breaks Symbols and Specials Characters Styles Format Painter Language Tools and Research