Office 2003 Introductory Concepts and Techniques M i c r o s o f t Word Project 2 Creating a Research Paper

Word Project 2: Creating a Research Paper 2 Objectives Describe the MLA documentation style for research papers Change the margin settings and line spacing in a document Use a header to number pages of a document Apply formatting using shortcut keys Modify paragraph indentation Add a footnote to a document

Word Project 2: Creating a Research Paper 3 Objectives Count the words in a document Insert a manual page break Create a hyperlink Sort selected paragraphs Proof and revise a document Display the Web page associated with a hyperlink Use the Research task pane to locate information

Word Project 2: Creating a Research Paper 4 There will always be a need to write reports, whether in business or academia –2 documentation styles for research papers MLA (Modern Language Association of America) standard in humanities APA (American Psychological Association) standard in social sciences MLA Documentation Style

Word Project 2: Creating a Research Paper 5 Double-spaced text One-inch margins all around Indent first word of each paragraph ½ inch from left margin Page number placed at right margin ½ inch from top margin Precede page number by your last name on each page Instead of title page: –Place name and course info in a block at left margin starting 1 inch from top of page –Center title one double-space below your name and course info MLA Documentation Style

Word Project 2: Creating a Research Paper 6 Uses in-text parenthetical citations –References are placed in parentheses with Author’s last name and page number(s) of referenced information –DO NOT note references at the bottom of the page –Notation at the page bottom is used only for explanatory notes that elaborate on points discussed in the paper (use superscripts for the note reference mark) Cite your sources –Parenthetical citations –Works cited MLA Documentation Style

Word Project 2: Creating a Research Paper 7 Cite your sources … DO not plagiarize “Works Cited” title is centered 1-inch from top margin on separate page The works cited are listed as follows: –Alphabetically by author last name (or if author is not available, by title of work) –Italicize or underline title of work –1 st line of citation is entered at left margin while subsequent lines of same entry are indented ½ inch from left margin MLA Documentation Style

Word Project 2: Creating a Research Paper 8 MLA Documentation Style

Word Project 2: Creating a Research Paper 9 MLA Documentation Style

Word Project 2: Creating a Research Paper 10 MLA Documentation Style

Word Project 2: Creating a Research Paper 11 Starting and Customizing Word Click the Start button on the Windows taskbar Point to All Programs on the Start menu Point to Microsoft Office on the All Programs submenu Click Microsoft Office Word 2003 on the Microsoft Office submenu If the Word window is not maximized, double-click its title bar to maximize it If the Language bar appears, right-click it and then click Close the Language bar on the shortcut menu If the Getting Started task pane is displayed in the Word window, click its Close button

Word Project 2: Creating a Research Paper 12 Starting and Customizing Word If the Standard and Formatting toolbar buttons are displayed on one row –Click the Toolbar Options button –Click Show Buttons on Two Rows in the Toolbar Options list If necessary, Click View on the menu bar and then Click Normal If your zoom percent is not 100, click View on the menu bar, click Zoom on the View menu, click 100%, and then click the OK button

Word Project 2: Creating a Research Paper 13 Displaying Formatting Marks If the Show/Hide ¶ button on the Standard toolbar is not selected already, click it

Word Project 2: Creating a Research Paper 14 Changing Margins - Reference Book: Page WD Click File on menu bar 2.Click Page Setup 3.Click Margins tab 4.Set margins as follows: Top = 1” Bottom = 1” Left = 1” Right = 1” 5.Click OK

Word Project 2: Creating a Research Paper 15 1.Click the Line Spacing button arrow on the Formatting toolbar 2.Click 2.0 in the Line Spacing list You will now have double-spaced text Double-Space Text - Reference Book: Page WD 80

Word Project 2: Creating a Research Paper 16 1.Click View on the menu bar 2.Click Header and Footer on the View menu 3.If your Zoom percent is not 100, click View on the menu bar, click Zoom on the View menu, click 100%, and then click the OK button View Header/Footer - Reference Book: Page WD 82

Word Project 2: Creating a Research Paper 17 1.Position the mouse pointer at the right edge of the header area to display a right-align icon next to the I-beam 2.Double-click 3.Type “ Zhao ” and then press the SPACEBAR View Header/Footer - Reference Book: Page WD 82

Word Project 2: Creating a Research Paper 18 Enter Page# into Header/Footer - Reference Book: Page WD Click the Insert Page Number button on Header and Footer toolbar 2.Click Close Header and Footer button on Header and Footer toolbar

Word Project 2: Creating a Research Paper 19 1.Type “ Suzy Zhao ” 2.Press ENTER 3.Type “ Mr. Ortiz ” 4.Press ENTER 5.Type “ Information Systems 101 ” 6.Press ENTER 7.Type “ October 13, 2005 ” 8.Press ENTER Type Body of Research Paper - Reference Book: Page WD 85

Word Project 2: Creating a Research Paper 20 1.Press CTRL + E (centers paragraph mark) 2.Type “ Biometrics ” 3.Press ENTER 4.Press CTRL + L (left aligns paragraph mark) Format using Shortcut Keys - Reference Book: Page WD 86

Word Project 2: Creating a Research Paper 21 Formatting Text Using Shortcut Keys Format using Shortcut Keys - Reference Book: Page WD 87

Word Project 2: Creating a Research Paper 22 Saving a Document Insert a floppy disk into drive A (or use C:\My Documents\ISYS100-ES) Click the Save button on the Standard toolbar Type “ Biometrics Paper ” in the File name text box Click the Save in box arrow and then click 3½ Floppy (A:) (or C:\...) Click the Save button in the Save As dialog box Save a Document - Reference Book: Page WD 87

Word Project 2: Creating a Research Paper 23 1.With the insertion point on the paragraph mark in line 6, point to the First Line Indent marker on the ruler 2.Drag the First Line Indent marker to the.5” mark on the ruler 3.Release the mouse button First Line Indent Paragraphs - Reference Book: Page WD 88

Word Project 2: Creating a Research Paper 24 Type “ Biometrics is the technology of authenticating a person’s identity by verifying a personal characteristic. Biometric devices give users access to programs, systems, or rooms by analyzing some biometric trait (Schmidt 54-62). ” Press RETURN Reference Book: Page WD 89

Word Project 2: Creating a Research Paper 25 1.Press TAB 2.Press the SPACEBAR 3.Type the beginning of the next sentence, misspelling the word, the, as follows: “ If the digital code in the computer does not match teh ” 4.Press the SPACEBAR ( Word automatically changes teh into the) 5.Type the rest of the sentence: personal characteristic’s code, the computer denies access to the individual. ” AutoCorrect as You Type - Reference Book: Page WD 89

Word Project 2: Creating a Research Paper 26 1.Position the mouse pointer at the beginning of the text automatically corrected by Word (in this case, the t in the) 2.Point to the small blue box to display the AutoCorrect Options button 3.Click the AutoCorrect Options button 4.You could change the word back if you desired. 5.Press ESCAPE to remove the AutoCorrect Options menu Using the AutoCorrect Option Button - Reference Book: Page WD 90

Word Project 2: Creating a Research Paper 27 1.Click Tools on menu bar 2.Click AutoCorrect Options 3.Type “ comptuer ” in the Replace text box 4.Press the TAB key and then type “ computer ” in the With text box 5.Click the Add button in the AutoCorrect dialog box. 6.If the dialog box displays a Replace button instead, click it and then click the Yes button in the Microsoft Office Word dialog box). 7.Click the OK button Create an AutoCorrect Entry - Reference Book: Page WD 91-92

Word Project 2: Creating a Research Paper 28 1.Press RETURN 2.Press the SPACEBAR 3.Type the next sentence, as follows: “ The most widely used biometric device today is a fingerprint scanner. ” 4.Press SPACEBAR twice 5.Type the next sentence: “ External fingerprint scanners usually plug into a parallel or USB port ”. 6.Position the insertion point after the space after port. Enter Text - Reference Book: Page WD 93

Word Project 2: Creating a Research Paper 29 1.Click Insert on the menu bar 2.Point to Reference 3.Click Footnote on the Reference submenu 4.Click the Insert button in the Footnote and Endnote dialog box. 5.Type “ According to Carter and Juarez, newer keyboards and notebook computers have a fingerprint scanner built into them (42-53). ” Add a Footnote - Reference Book: Page WD 94

Word Project 2: Creating a Research Paper 30 1.Right-click the note text in the note pane 2.Click Style on the shortcut menu 3.When Word displays the Style dialog box, if necessary, click Footnote Text in the Styles list 4.Click the Modify button in the Style dialog box Modify a Style - Reference Book: Page WD 96-97

Word Project 2: Creating a Research Paper 31 1.Click the Font Size box arrow 2.Click 12 in the Font Size list 3.Click the Double Space button in the Modify Style dialog box 4.Click the Format button in the Modify Style dialog box 5.Click Paragraph on the Format button menu Modify a Style - Reference Book: Page WD 96-97

Word Project 2: Creating a Research Paper 32 Modify a Style - Reference Book: Page WD 98 1.Click the Special box arrow and then Click First line 2.Click OK button in the Paragraph dialog box 3.Click the OK button in the Modify Style dialog box 4.Click the Apply button in the Style dialog box

Word Project 2: Creating a Research Paper 33 What did we just do? We have just re-formatted the footnote text with a new style. The font size was changed to 12, the line spacing was set to double-space, and the first line of the note was indented by one-half inch.

Word Project 2: Creating a Research Paper 34 1.Click the Close button in the note pane to remove the note pane from the document window Close the Note Pane - Reference Book: Page WD 99

Word Project 2: Creating a Research Paper 35 1.Click Tools on the menu bar 2.Click Word Count on the Tools menu 3.When Word displays the Word Count dialog box, if necessary, click Include footnotes and endnotes to place a check mark in the check box 4.Click the Show Toolbar button in the Word Count dialog box 5.Click the Close button in the Word Count dialog box NOTE: Your word count will be less since we did not type the whole document. Counting Words - Reference Book: Page WD 100

Word Project 2: Creating a Research Paper 36 1.With the insertion point positioned at the end of the word port, press the SPACEBAR and then type “ Grade schools use fingerprint scanners as an alternative to lunch money.” 2.Press ENTER several times until you see a dotted line come across the page. 3.This is an automatic page break. Automatic Page Break - Reference Book: Page WD 101

Word Project 2: Creating a Research Paper 37 Press the Recount on the Word Count toolbar. Your word count should have increased. Close out the word count toolbar. Recounting Words - Reference Book: Page WD 102

Word Project 2: Creating a Research Paper 38 1.With the insertion point at the end of the research paper, press ENTER 2.Then, press CTRL + ENTER Manual Page Break - Reference Book: Page WD 103

Word Project 2: Creating a Research Paper 39 1.Drag the First Line Indent marker to the 0” mark on the ruler, which is at the left margin 2.Click the Center button on the Formatting toolbar 3.Type “ Works Cited” as the title 4.Press ENTER 5.Press CTRL + L to left-align the paragraph mark Center a Title - Reference Book: Page WD 104

Word Project 2: Creating a Research Paper 40 1.With the insertion point in the paragraph to format, point to the Hanging Indent marker on the ruler 2.Drag the Hanging Indent marker to the.5” mark on the ruler Create a Hanging Indent - Reference Book: Page WD 105

Word Project 2: Creating a Research Paper 41 Enter Works Cited - Reference Book: Page WD Type “ Schmidt, Karl J. “Biometrics and Authenticating Computer Users.” ” 2.Press SPACEBAR 3.Press CTRL+I (to turn on italics) 4.Type “ Computers and the Internet ” 5.Press CTRL+I (to turn off italics)

Word Project 2: Creating a Research Paper 42 Enter Works Cited - Reference Book: Page WD Press SPACEBAR 2.Type “ Aug. 2005: ” 3.Press ENTER

Word Project 2: Creating a Research Paper 43 Enter Works Cited - Reference Book: Page WD Type “ Carter, Donnell W., and Louis C. Juarez.” 2.Press SPACEBAR 3.Press CTRL+I (turn on italics) 4.Type “ Securing Confidential Data Entered into a Computer.” 5.Press CTRL+I (turn off italics) 6.Press SPACEBAR 7.Type “ Boston: Thomas Publishing, 2005.” 8.Press ENTER

Word Project 2: Creating a Research Paper 44 1.Press CTRL + I (turn on the italics) 2.Type “ Computers and Biometrics. ” 3.Press CTRL + I (turn off italics) 4.Press SPACEBAR Enter Works Cited - Reference Book: Page WD 107

Word Project 2: Creating a Research Paper 45 1.Type “ Shelly Cashman Series(r ” 2.Press the RIGHT PARENTHESIS key 3.Word converts the typed (r) to ®, the registered trademark symbol. 4.Press SPACEBAR 5.Type “ Course Technology. 3 Oct ” 6.Press SPACEBAR Enter Works Cited - Reference Book: Page WD 107

Word Project 2: Creating a Research Paper 46 1.Type 2.Press ENTER Create a Hyperlink - Reference Book: Page WD 108

Word Project 2: Creating a Research Paper 47 1.Select all the works cited paragraphs by pointing to the left of the first paragraph and dragging down 2.Click Table on the menu bar 3.Click Sort on the Table menu 4.Click the OK button in the Sort text dialog box 5.Click inside the selected text to remove the selection Sorting Paragraphs - Reference Book: Page WD 109

Word Project 2: Creating a Research Paper 48 1.Click the Select Browse Object button on the vertical scroll bar (Looks like a circle or world.) 2.When Word displays the Select Browse Object menu, Click the Browse by Page icon 3.Click the Previous page button on the vertical scroll bar Browse by Page - Reference Book: Page WD 111

Word Project 2: Creating a Research Paper 49 1.Position the mouse pointer (an I-beam) in the sentence to be moved (“If the digital code in the computer does not match …”) 2.Press and hold down the CTRL key. While holding the CTRL key, click the sentence. 3.Release the CTRL key Moving Text - Reference Book: Page WD 112

Word Project 2: Creating a Research Paper 50 Moving Text - Reference Book: Page WD With the mouse pointer in the selected text, press and hold down the mouse button 2.Drag the dotted insertion point to the location where the selected text is to be moved (behind Schmidt 54-62) 3.Release the mouse button. 4.Click outside the selected text to remove the selection

Word Project 2: Creating a Research Paper 51 Displaying the Paste Options Menu 1.After Moving the paragraph, you are presented with a Paste Options tag. 2.Click the Paste Options button to view your choices. 3.Press the ESCAPE key to remove the Paste Options menu from the window Paste Options Menu - Reference Book: Page WD 115

Word Project 2: Creating a Research Paper 52 Smart Tags Smart Tags - Reference Book: Page WD 115

Word Project 2: Creating a Research Paper 53 1.Press CTRL + HOME to position the insertion point at the top of the document 2.Double-click the status bar anywhere to the left of the status indicators 3.When Word displays the Find and Replace dialog box, click the Replace tab. 4.Type “ characteristic’s ” in the Find what text box characteristic’s entry Find & Replace Text - Reference Book: Page WD

Word Project 2: Creating a Research Paper 54 characteristic’s entry 1.Press the TAB key. Type “ entry ” in the Replace with text box 2.Click the Replace All button in the Find and Replace dialog box 3.Click the OK button in the Microsoft Office Word dialog box 4.Click the Close button in the Find and Replace dialog box Find & Replace Text - Reference Book: Page WD

Word Project 2: Creating a Research Paper 55 1.CTRL+HOME 2.Right-click the word for which you want to find a synonym (give, in this case) 3.Point to Synonyms on the shortcut menu 4.Click the synonym you want (grant) on the Synonyms submenu Find & Insert a Synonym - Reference Book: Page WD 118

Word Project 2: Creating a Research Paper 56 1.Press CTRL + HOME to move the insertion point to the beginning of the document 2.Click the Spelling and Grammar button on the Standard toolbar 3.Review suggestions and make changes or ignore accordingly. 4.Click OK when Spelling and Grammar Check is complete Check Spelling & Grammar - Reference Book: Page WD

Word Project 2: Creating a Research Paper 57 Saving a Document Again Click the Save button on the Standard toolbar –Just a note of information: When you click the Save button on the toolbar versus doing a Save As, you actually increase the files size. So if you are concerned about the size of a file, always end your session with a Save As.

Word Project 2: Creating a Research Paper 58 Navigating to a Hyperlink 1.Display the third page of the research paper in the document window and then position the mouse pointer in the hyperlink 2.While holding down the CTRL key, click the hyperlink. 3.Release the CTRL key 4.Close the browser window 5.If necessary, click the Microsoft Word program button on the taskbar to redisplay the Word window 6.Press CTRL + HOME Navigate to a Hyperlink - Reference Book: Page WD 122

Word Project 2: Creating a Research Paper 59 Using the Research Task Pane to Locate Information 1.While holding down the ALT key, click the word for which you want a definition (in this case, port). 2.Release the ALT key Using the Research Task Pane - Reference Book: Page WD 124

Word Project 2: Creating a Research Paper 60 Quitting Word Click the Close button in the Word window If Word displays a dialog box, click the No button

Word Project 2: Creating a Research Paper 61 Summary Describe the MLA documentation style for research papers Change the margin settings and line spacing in a document Use a header to number pages of a document Apply formatting using shortcut keys Modify paragraph indentation

Word Project 2: Creating a Research Paper 62 Summary Add a footnote to a document Count the words in a document Insert a manual page break Create a hyperlink Sort selected paragraphs

Word Project 2: Creating a Research Paper 63 Summary Proof and revise a document Display the Web page associated with a hyperlink Use the Research task pane to locate information

Office 2003 Introductory Concepts and Techniques M i c r o s o f t Word Project 2 Complete Any questions?