1 Word 2010 Chapter 4- Part 1 Formatting Paragraphs Textbook pages – 81-91

2

3 textbook--chapters-1-5/

4 Apply indents to text Apply borders and shading to paragraphs Formatting Paragraphs Apply line spacing to text and paragraphs Apply paragraph spacing to text and paragraphs Setting Line Spacing Apply horizontal alignments to paragraph Apply vertical alignments to page Paragraph Alignments Clear all formatting changes to paragraphs using keyboard shortcuts and/or ribbon Clear Formatting

5

6  Paragraph formatting is an essential part of creating effective, professional-looking documents in Word.  Word’s paragraph formatting feature enables you to determine paragraph alignment, indentation, and spacing between paragraphs.  Word’s formatting features also enable you to add shading and borders to further enhance paragraph text and to remove paragraph formatting altogether. HOME

7  An indent is a blank space inserted between text and the left or right margin.  A first-line indent inserts blank space between the left margin and the first line of the paragraph (one-half inch is the default setting for this indent).  A hanging indent, common in legal documents, begins the first full line of text in a paragraph at the left margin; all of the remaining lines in the paragraph are then indented from the left margin.  A negative indent extends paragraph text into the left margin. You can indent paragraphs from the left margin, the right margin, or both, and you can set the sizes of indents using Word’s paragraph-formatting tools. You can also drag the markers on the ruler to set indents.  Table 4-1 (see next slide) shows the various indent markers as they appear on the ruler

8

9 …

10

11

12

13

14 INDENT EXAMPLES First Line Indent: ½ inch Left Margin Indent: ½ inch Hanging Indent: ½ inch HOME

15  Paragraph alignment refers to how text is positioned between a document’s margins.  By default, text is left-aligned at the top of the page.  Horizontal alignment refers to how text is positioned between the left and right margins. There are four types of horizontal alignments:  Left align  Center  Right align  Justify  Table 4-2 (on the next slide) shows the various buttons and shortcut keys you can use for horizontal alignment.

16

17  You can change the alignment of text in paragraphs before you type the text or you can change the alignment of existing text. If you change the alignment before typing text, the alignment formatting is inserted in the paragraph mark.  To return paragraph alignment to the default (left-aligned), click the Align Text Left button in the Paragraph group.

18  Vertical alignment refers to how text is positioned between the top and bottom margins of the page.  Text can be aligned vertically at the top margin, at the center of the page, or at the bottom of the page, or it can be justified.  Top-of-the-page vertical alignment is the default when launching Word.  Centered vertical alignment places the text evenly between the top and bottom margins.  Bottom vertical alignment places text next to the bottom margin of the document.  Justified vertical alignment aligns text evenly between the top, bottom, left, and right margins.  Table 4-3 (on the next slide) shows the vertical alignment options.

19

20 To display nonprinting formatting symbols: 1. Click the Show/Hide ¶ button in the Paragraph group in the Home tab.

21 To change paragraph alignment at the Paragraph dialog box: 1. Click the Paragraph group dialog box launcher in the Home tab.

22 2. Click the Alignment option down- pointing arrow. 3. Click the desired alignment. 4. Click OK. HOME

23  Word’s Shading feature adds color to the background behind selected text or paragraphs.  To apply shading to a paragraph, click the Shading button in the Paragraph group.  To choose another color, click the drop-down arrow next to the Shading button, and choose a color in the current theme or a standard color from the Shading menu (place your insertion point over a color to see a ScreenTip with the color’s precise name).  To remove shading, click No Color.  Click More Colors to open the Colors dialog box, where additional options are available. You can choose standard colors in the Standard tab, or you can create a custom color from the Custom tab.

24  Shading using the Paragraph Group, Home Tab

25  Like shading, borders can add interest and emphasis to paragraphs.  Borders can be formatted with a variety of styles, colors, and widths.  You use Word’s Border options to apply a border to a paragraph in your document.  You can apply a border to a paragraph by clicking the Border button in the Paragraph group on the Home tab. To change the border style, click the drop-down arrow next to the Border button.  For additional options, click the Borders and Shading option on the Border menu to display the Borders tab of the Borders and Shading dialog box.  You can choose a number of border colors and styles in this dialog box, or you can remove a border completely. This dialog box also contains tabs for page border options and shading.

26  Using the Borders and Shading drop down  Access the Borders and Shading dialog box

27  Borders and Shading Dialog Box HOME

28  After formatting your document, you may decide that you no longer want any formatting in a paragraph or that you want to begin again.  The Clear Formatting command provides an easy way to change a paragraph back to plain text.  When you execute this command, all formatting is removed, and the font and font size revert to the original document settings.  Ctrl+Q – keyboard shortcut to clear paragraph formatting. HOME

29  In Word, you can determine how much space separates lines of text, and you also can set the spacing between paragraphs.  By default, Word sets line spacing (the space between each line of text) to Line spacing is paragraph based and can be customized by specifying a point size.  Paragraph spacing, which affects the space above and below paragraphs, is set to 10 points after each paragraph by default. The higher the point size is, the greater the space between paragraphs is. In this exercise, you learn to set both line and paragraph spacing.

30  Line spacing is the amount of space between the lines of text in a paragraph. In this exercise, you learn to set line spacing using a number of Word paragraph formatting tools.  Table 4-4 provides additional information regarding line spacing options and descriptions.

31 To change line spacing using the Line and Paragraph Spacing button: 1. Position the insertion point or select the desired text. 2. Click the Line and Paragraph Spacing button in Paragraph group in the Home tab. 3. Click the desired option at the drop-down list.

32 To change line spacing at the Paragraph dialog box: 1. Click the Paragraph group dialog box launcher in the Home tab. 2. Click the Line Spacing option down-pointing arrow. 3. Click the desired line spacing option. 4. Click OK.

33  Spacing before or after a paragraph is part of the paragraph and will be moved, copied, or deleted with the paragraph.  Spacing before or after paragraphs is added in points. A vertical inch contains approximately 72 points.

34 To change spacing before or after a paragraph: 1. Click the Page Layout tab. 2. Select the desired measurement in the Spacing Before and/or Spacing After measurement boxes.

35 To change paragraph spacing with the Change Styles button: 1. Click the Change Styles button in the Styles group in the Home tab. 2. Point to Paragraph Spacing at the drop- down list. 3. Click the desired option in the side menu. HOME

36

37 To compare formatting: 1. Press Shift + F1 to display the Reveal Formatting task pane. 2. Click or select text. 3. Click the Compare to another selection check box. 4. Click or select text. HOME

38 1)This is a set of formatting choices that include colors, fonts, and effects. a.styles b.fonts c.effects d.themes 1)This is a set of formatting choices that include colors, fonts, and effects. a.styles b.fonts c.effects d.themes 3)This is the default spacing after a paragraph. a.1 point b.5 point c.10 point d.15 point 3)This is the default spacing after a paragraph. a.1 point b.5 point c.10 point d.15 point 2)This is the default line spacing setting. a.1 b.1.10 c.1.15 d.1.5 2)This is the default line spacing setting. a.1 b.1.10 c.1.15 d.1.5 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 Next Question Next Slide

39 1)The square below the Hanging Indent Marker is the ___. a.Tab marker b.Right Indent Marker c.First line indent marker d.Left Indent Marker 1)The square below the Hanging Indent Marker is the ___. a.Tab marker b.Right Indent Marker c.First line indent marker d.Left Indent Marker 3)The ___ button to align the paragraph so both left and right margins are straight (even) a.Left b.Right c.Justify d.Center 3)The ___ button to align the paragraph so both left and right margins are straight (even) a.Left b.Right c.Justify d.Center 2)Instead of select all the text in a paragraph, simple ___ in the paragraph to select for alignment. a.Double-click b.Right click c.Click in d.Point 2)Instead of select all the text in a paragraph, simple ___ in the paragraph to select for alignment. a.Double-click b.Right click c.Click in d.Point 4)___ refers to positioning text between the top and bottom margins. a.Vertical alignment b.Landscape alignment c.Horizontal alignment d.Portrait alignment 4)___ refers to positioning text between the top and bottom margins. a.Vertical alignment b.Landscape alignment c.Horizontal alignment d.Portrait alignment Next Question Next Slide

40 1)You can apply line-spacing options to ____. a.A single paragraph b.A group of paragraphs c.The entire document d.All of the above 1)You can apply line-spacing options to ____. a.A single paragraph b.A group of paragraphs c.The entire document d.All of the above 3)The Page Borders button is found on the ___ tab on the Ribbon a.Home b.View c.Page Layout d.File 3)The Page Borders button is found on the ___ tab on the Ribbon a.Home b.View c.Page Layout d.File 2)Which of the following indentation if common in legal documents: a.Right margin b.negative c.hanging d.First-line 2)Which of the following indentation if common in legal documents: a.Right margin b.negative c.hanging d.First-line 4)Which command on the Ribbon applies color the background behind a paragraph? a.Shading b.Text Effects c.Text highlight d.Borders 4)Which command on the Ribbon applies color the background behind a paragraph? a.Shading b.Text Effects c.Text highlight d.Borders Next Question Next Slide

41 1)Which of the following adjust the spacing between paragraph? a.alignment b.Indents c.Borders and shading d.Before and after 1)Which of the following adjust the spacing between paragraph? a.alignment b.Indents c.Borders and shading d.Before and after 3)What is the keyboard shortcut to change the default line spacing to double? a.Ctrl+D b.Ctrl+1 c.Ctrl+2 d.None of the above 3)What is the keyboard shortcut to change the default line spacing to double? a.Ctrl+D b.Ctrl+1 c.Ctrl+2 d.None of the above 2)What is the process of changing the appearance of a paragraph of text called? a.Character Formatting b.Document formatting c.Paragraph formatting d.Text formatting 2)What is the process of changing the appearance of a paragraph of text called? a.Character Formatting b.Document formatting c.Paragraph formatting d.Text formatting 4)When typing three equal signs and the press Enter, the AutoFormat feature ____ a.Places a border above a paragraph b.Creates a bulleted list c.Changes to an em dash d.Places three equal sings 4)When typing three equal signs and the press Enter, the AutoFormat feature ____ a.Places a border above a paragraph b.Creates a bulleted list c.Changes to an em dash d.Places three equal sings Next Question Next Slide HOME