Electronic Staff Record ESR Release 9 NHS Briefing

2 Introduction Functionality presented here reflects the current known position and is subject to successful testing Statistics taken from ESR demonstrate that OLM is being widely used across the NHS

3 General OLM Usage Statistics July 2010 StatisticValue Total Enrolments May 2005 – July ,796,063 Total Individuals with Learning Record 1,097,864 Average Monthly Enrolments (Past 6 Months) 482,782 Organisations with Enrolments385

4 Enrolment Timeline Peak = 580,000

5

6

7 ESR based on Oracle E-Business Suite Customised for the NHS ESR currently on Release 11.5 ESR R9 will upgrade ESR to Oracle Release 12 Overview

8 Why? Extended Oracle support for 11i ceases in May 2013 so ESR will have to be upgraded before then Oracle will no longer develop on the 11i platform R12 provides the NHS with the foundation to request further development of the Oracle solution

9 Key Features of R12 Major upgrade to the underlying application and technical infrastructure No significant changes to Core HR and Payroll Significantly improved functionality in the areas OLM and Self Service End User Interface Updates

10 What has changed? General focus on usability Reduced number of clicks for end user navigation Make steps more logical for the end-user Includes Oracle-developed enhancements Some developments designed specifically at the request of NHS

11 New look and feel…

12 Navigator

13 Self Service Learner Home Page

14 OLM Catalogue

15 Customers

16 Suppliers

17 Self Service

18 Core Forms

19 Discoverer

20 Changes to OLM Learner Groups Enhanced Learning Paths Reduced Clicks to Perform Administrative Tasks Reduced Clicks for Learners in Enrolment Process

21 Changes to OLM Learner Groups Enhanced Learning Paths Reduced Clicks to Perform Administrative Tasks Reduced Clicks for Learners in Enrolment Process

22 Learner Groups - Overview Intended use is where there are a frequent ‘Group’ of learners who need to complete the same learning. The Learning Administrator can then use learner groups to define learner access for all objects in the content hierarchy. More efficient and effective learner management

23 Learner Groups - Detail New ‘Setup’ Tab Learner access can be applied by learner group Enrolments can be made by learner group Can consist of: –Learners –Organisations –Positions –Jobs –Other Learner Groups

24

25

26

27

28

29

30

31 Learner Groups may be used with Learner Access…

32

33

34 Changes to OLM Learner Groups Enhanced Learning Paths Reduced Clicks to Perform Administrative Tasks Reduced Clicks for Learners in Enrolment Process

35 Enhanced Learning Paths - Overview Re-introduces ‘Program’ functionality (from OTA) based on NHS request Significantly reduced number of clicks - Administrators and Learners can subscribe and enrol in one process Prevent learners from withdrawing from classes

36 Enhanced Learning Paths - Detail Enable Learning Administrators to enrol learners onto classes that are part of courses linked to the learning path. Currently a learner is subscribed to a path. The learner must then enrol (or be enrolled) on each course attached to the path. Enhanced learning paths automate the course enrolment. Classes can be marked as learning path only

37 Example Microsoft Office Learning Path Word BasicsExcel Basics PowerPoint Basics

38

39

40

41

42

43 Changes to OLM Learner Groups Enhanced Learning Paths Reduced Clicks to Perform Administrative Tasks Reduced Clicks for Learners in Enrolment Process

44 Administrator Usability - Overview Small changes with large impact on usability –Shortcut links –Number of places available on class Input from NHS and OLM Special Interest Group

45 Administrator Usability - Detail Mass Enrol – Reduced from 11 to 8 clicks (in total) More logical for the administrator Able to see the number of places available before attempting to mass enrol learners

46 Process Flow Go to classes page Select Class EnrolmentsAdd Enrolments Add Learners ApplySelect Learners Current Process:

47

48

49

50

51

52

53 Process Flow Go to classes page Select Class EnrolmentsAdd Enrolments Add Learners ApplySelect Learners Current Process:New Process:

54

55

56

57 Changes to OLM Learner Groups Enhanced Learning Paths Reduced Clicks to Perform Administrative Tasks Reduced Clicks for Learners in Enrolment Process

58 Learner Usability - Overview Small changes with large impact on usability Input from NHS and national OLM SIG Only show forms that are relevant

59 Learner Usability - Detail Reduced from 5 clicks to 3 More logical for the learner Removes screens that are not relevant, re- introduces them when they are.

60 Process Flow Search for course Select Course Select Offering Select Class Confirm Current Process:

61 Course with Single Offering, Multiple Classes…

62

63

64

65

66

67 Process Flow Search for course Select Course Select Offering Select Class Confirm Current Process:New Process:

68

69

70

71

72 Single class…

73

74

75

76 OLM - Review Learner Groups Enhanced Learning Paths Reduced Clicks to Perform Administrative Tasks Reduced Clicks for Learners in Enrolment Process

77 Further R12 Information R9 currently scheduled for January 2011 kBase –NHS Business Briefing Presentation –Development Schedule Special Interest Groups R12 Bulletins ESR News

78 Beyond ESR Release 9 Key developments for 2011 Automated Inter Authority Transfer –Transfer of competencies pre-employment Automated User Account Creation –Includes ability for Applicants to access e-Learning Learning Certification –Provides additional compliance checks

79 Any Questions?