WELCOME TO CPCC NEW HIRE GL TRAINING COLLEAGUE SYSTEM INSTRUCTOR Dawud Q. Ziyad – Interim Systems Accountant Finance & GL Systems

ACCOUNT FORMAT XX-XXX-XX-XXXXXX-XXXXX 5 COMPONENTS Fund-Purpose-Voe-Object-Unit

ACCOUNT FORMAT XX – FUND CODEXX – FUND CODE XXX – PURPOSE CODEXXX – PURPOSE CODE XX – VOE CODEXX – VOE CODE XXXXXX – OBJECT CODEXXXXXX – OBJECT CODE XXXXX – UNIT (DEPARTMENT) CODEXXXXX – UNIT (DEPARTMENT) CODE

FUND XX-XXX-XX-XXXXXX-XXXXX Fund CodesFund Codes –0X Institutional Funds Examples 01 Current UnrestrictedExamples 01 Current Unrestricted 02 Current Restricted 02 Current Restricted 05 Proprietary 05 Proprietary 07 Plant Funds 07 Plant Funds

FUND XX-XXX-XX-XXXXXX-XXXXX Fund CodesFund Codes –1X State Funds Examples 11 Current UnrestrictedExamples 11 Current Unrestricted 17 Capital Outlay 17 Capital Outlay –2X County Funds Example 21 Current UnrestrictedExample 21 Current Unrestricted

PURPOSE CODE XX-XXX-XX-XXXXXX-XXXXX –Purpose Codes 1XX – Institutional Support1XX – Institutional Support –Example 120 – Financial Service 2XX – Curriculum Instruction2XX – Curriculum Instruction –Example 220 – Associate Degree – 229 – SELF SUPPORTING (INST) 3XX – Continuing Education3XX – Continuing Education –Example 310 – Occupational Ed Instruction

PURPOSE CODE XX-XXX-XX-XXXXXX-XXXXX Purpose Codes (cont’d)Purpose Codes (cont’d) –4XX – Academic Support Example – 421 – CurriculumExample – 421 – Curriculum 422 – Continuing Education 422 – Continuing Education –5XX – Student Support Example – 510 – Student ServicesExample – 510 – Student Services –6XX – Plant Operations & Maintenance Example – 610 – Plant OperationExample – 610 – Plant Operation 620 – Plant Maintenance 620 – Plant Maintenance

PURPOSE CODE XX-XXX-XX-XXXXXX-XXXXX Purpose Codes (cont’d)Purpose Codes (cont’d) –7XX – Propriety/Other Example 711 – LAB FEESExample 711 – LAB FEES 720 – Bookstore 720 – Bookstore –8XX – Student Aid Example 824 – PellExample 824 – Pell Scholarship Scholarship –9XX – Capital Example 910 – Building & GroundsExample 910 – Building & Grounds Equipment Equipment

FUND & PURPOSE xx-xxx-xx-xxxxxx-xxxxx – State Funded Equipment – State Funded Equipment – County Funded Plant Maint – County Funded Plant Maint – Institutional Lab Fees – Institutional Lab Fees – State Associate Degree – State Associate Degree

VOE Code XX-XXX-XX-XXXXXX-XXXXX Institutional funds (0X) always ’00’Institutional funds (0X) always ’00’ –Example State & County funds mostly ’97’State & County funds mostly ’97’ –Example –

VOE Code XX-XXX-XX-XXXXXX-XXXXX VOE Codes – State Accounts OnlyVOE Codes – State Accounts Only –0X – Undefined – Example 00 –1X - Vocational Education-Federal –2X - Vocational Education – Non-Federal –3X – Priority Program/CIP –4X – Summer Term –5X – Performance Funding Carryover –6X – Area Coordinators

VOE Code XX-XXX-XX-XXXXXX-XXXXX VOE Code (cont’d)VOE Code (cont’d) –8X – Miscellaneous Allotments –9X – Non-Categorical –Examples – State funded Faculty account – State funded Faculty account – State Capital/HB 275 Equipment – State Capital/HB 275 Equipment

OBJECT CODES XX-XXX-XX-XXXXXX-XXXXX Object CodesObject Codes Institutional Funds (0X) OnlyInstitutional Funds (0X) Only –1xxxxx – Assets – Claim on Cash –2xxxxx – Liabilities –3xxxxx – Fund Balances –4xxxxx – Revenues – Gifts –5xxxxx – Expenses

OBJECT CODES XX-XXX-XX-XXXXXX-XXXXX –XXXXXX – NCCCS Chart of Accounts Object Code – In-State Ground Transportation – In-State Ground Transportation – Other Supplies – Other Supplies – SUPPLIES – BUDGET CONTROL – SUPPLIES – BUDGET CONTROL

UNIT CODE (DEPARTMENT) XX-XXX-XX-XXXXXX-XXXXX Unit Code (Department)Unit Code (Department) –1xxxx – President’s Office –2xxxx – Executive Vice President –3xxxx – Instruction –4xxxx – Education Support Services –5xxxx – Administrative Services –6xxxx – CPCC Service Corps –7xxxx – CPCC Foundation

Account Numbers