FY03 Business Plan Finance Michael Flint, PMP Vice-President Finance Produced: September 2002

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 2 Outline Introduction Vision Short-term (1 Year) Mid-term (2-3 Years) Long-term (>3 Years) Measures of success

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 3 Introduction Key Responsibilities: Vice-President Finance (by-law 9.5.3) –Keeping/maintaining annual budget and accurate book of accounts –Recording financial affairs of PMI-SOC –Controlling deposit of monies, safekeeping of securities & disbursement of funds –Fiscal reporting for Board Meetings, Annual Meetings, and as required of transactions on behalf of PMI-SOC –Assisting auditor in preparation of financial statements and reports

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 4 Organization Chart Fundamental fiscal activities, policies and processes will be managed by VP-Finance Approved book-keeping entries will be processed by Book-Keeper Development of reporting modules, databases or interfaces to reports etc to be “sub-contracted” to a Volunteer Michael Flint VP Finance Thelma Bricks Book-keeper Volunteer Microsoft/Simply Development

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 5 Vision Provide accurate, timely, easy to read and easy to produce reports for Monthly and Annual Meetings, with easy availability for Members and the Board when required. While building Professionalism in Project Management the Finance Department has the expectation of delivering the Fiscal Accounts and Reports in a “Professional” manner.

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 6 Short-Term (1 Year) Goals 1.Develop Cost Management Process 2.Develop Contingency Plan 3.Project Scorecard

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 7 Short-Term Tasks 1.Continue to Improve Monthly Reporting Provide Portfolio Reporting Provide Quarterly Review Reporting 2.Simplify the Chart of Accounts Reduce the number of Accounts Provide accounts that can be tracked for budget 3.Improve Budget Process Make tracking Budget easier Provide Forecast feature

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 8 Short-Term Projects Cost Management Process Project Fiscal Contingency Plan Project Scorecard/Dashboard Project

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 9 Short-Term Resources Volunteer with skills to assist in the: –Development of Macros and Interfaces for MS Excel –Development of MS Access Databases and Reports –Development of automated Interfaces between Simply Accounting and MS Products –Development of Interfaces between DEP and the Accounting reports

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 10 Mid-Term (2-3 years) Goals Develop Cash Flow process Interface with Bank to manage accounts in Canadian and US dollars Improve Fiscal Accounting System Transition Plan for next VP-Finance and Accounting staff

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 11 Mid-Term (2-3 years) Projects Fiscal Reporting Improvement Project –Assist Auditors and VP-Finance to reconcile transactions with ease and in a timely fashion Cash-flow Investment Project –Enable use of funds to provide a level of income for large balances

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 12 Long-Term (>3 years) Goals None identified at this time

Provided: September 2002 Fiscal 2003 Business Plan Vice-President, Finance Page 13 Measures of Success Fiscal Reports are ready and available Monthly, Quarterly and Annually Annual Financial Statements are produced easily by Auditor based on good and accurate record keeping and transaction principals Budgets are maintained and tracking provides easy updates for the Portfolio Managers keeping them on track for the annual plans