Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of Account (UPK) Expense Transfer form Budget Transfer form FRS Screen 19 Actuals vs Budgets Report Data Dictionary for Report 101

Chart of Account Structure

FRS to FMS chartfield mapping

6 DIGIT FRS ACCOUNT TO FMS MAPPING

FRS to FMS chartfield mapping 4 DIGIT FRS OBJECT CODE TO FMS MAPPING

FMS Account Types

Number of Chartfield Values Number of Chartfield Values: Accounts Deptid Detail Code Fund - 27 General Code Product - 61 Projects - 1,435 University Event - 2

Fund Codes

Chartfield Combinations Chartfield Combination Editing Chartfield Combination validations will be implement in FMS. There are currently six combo edit rules defined: Fund/Account Account/Product Fund/Deptid Account/Detail Code Fund/University Event Fund/Deptid/Project ID

Commitment Control Commitment Control is a PeopleSoft module that helps manage University spending against predefined budgets. Commitment control provides the functionality to: Create and maintain control budgets. Validate the following types of transactions against controlled budgets: Actuals expenses Pre-Encumbrances (created from requisitions) Encumbrances (created from Purchase Orders)

Commitment Control  FMS uses the Commitment Control module to: Record and maintain budgets by defining ledger groups Grant and Capital projects funds will be controlled at the fund/deptid/account rollup/project id/activity level All other funds will be controlled at the fund/deptid/account rollup level Account rollup hierarchy structure is similar to the pools that currently exist in FRS

Account Rollup

Sample of Account rollup for Grants Pool AccountPool DescriptionSpending Account Range 51000FACULTY - FT POOL FACULTY - ADJUNCT POOL ADMIN/PROFESSIONAL POOL SUPPORT STAFF POOL PT (NON-INSTR) STAFF POOL GRADUATE ASSISTANT POOL

14 User Productivity Kit (UPK)

15 User Productivity Kit (UPK)

16 User Productivity Kit (UPK)

17 User Productivity Kit (UPK) FMS Overview (UPK) Chart of Account (UPK)

18 Expense Transfer form

19 Budget Transfer form

20 FRS – Screen 19

21 Actuals vs Budgets report

22 Actuals vs Budgets report

23 Actuals vs Budgets report

24 Actuals vs Budgets report

25 Actuals vs Budgets report

26 Data Dictionary for Report 101 Rows: Revenue = money earned Expense = money spent Net Income = Revenue minus expense. Positive = surplus. Negative = deficit Columns: Budget = Approved plan for revenues and expenditures Actual = Actual posted revenues and expenditures Pre-Encumbrance = Budget committed for purchase requisition Encumbrance = Budget committed for purchase order or payroll Remaining Balance = Budget minus actuals and commitments

27 Thank You