District Test Coordinator Duties and Responsibilities Spring 2010 SBAs (reading, writing, mathematics, & science) Grade 10 SBA-HSGQE & HSGQE Retest

2 Topics Key Dates Receipt of Materials Types of Materials Labeling of Materials Return of Materials Reporting HSGQE Rescores Test Administration Associate Test Coordinators Proctors Testing Administrators DTC

3 Standards Based Assessments (SBAs) Reading, Writing, Mathematics Grades 3-9 Science Grades 4, 8, & 10 Reading, writing, and mathematics administered to students in grades 3-9. Science administered to students in grades 4, 8, and 10. Determine how well students meet academic standards for each grade level. Show how schools and districts are performing. DTC

NEW THIS YEAR: Science Accommodations Page The inside cover (page 2) of the science test books must be completed for any student who actually uses an accommodation during testing. The inside cover should be completed by the test administrator or paraprofessional (NOT by the student) AFTER the student has completed the assessment. Multiple accommodations may be marked. Please select Other indicating other accommodations were used but not listed.

5 Grade 10 Standards Based Assessment – High School Graduation Qualifying Examination (SBA-HSGQE) All students in grade 10 are required to take the Grade 10 SBA-HSGQE, even if they have previously taken the HSGQE. The SBA determines how well students meet academic standards for that grade level. The HSGQE determines if students have mastered the essential skills that all high school graduates should have. DTC

6 Grade 10 Standards Based Assessment – High School Graduation Qualifying Examination (SBA-HSGQE) Some questions will be scored only for the HSGQE and other questions will be scored only for the SBA. The remaining questions will count for both tests. Students will receive two reports, one for the HSGQE and one for the SBA. Only the scores on the HSGQE will determine whether students are eligible for a diploma. Only Grade 10 SBA scores will be used to determine AYP. DTC

7 High School Graduation Qualifying Examination (HSGQE) Retest A student who is enrolled in 11 th grade or higher (as determined by the district) on the first day of testing, who has not passed all three content areas of the HSGQE, may participate in the spring administration of the HSGQE Retest. A returning adult with a Certificate of Achievement may participate in administration of the HSGQE Retest. Grade 10 students should NOT take the HSGQE Retest. DTC

8 SBA Key Dates By March 8, 2010 Receipt of materials March 2010 Schedule meetings with test administrators to review the testing procedures April 5 – April 19, 2010 Testing Window Administer reading, writing, & mathematics SBAs (grades 3-9) Administer science SBA (grades 4, 8, and 10) April 22, 2010 Return reading, writing, mathematics, and science SBA materials to DRC DTC

9 Grade 10 SBA-HSGQE & HSGQE Retest Key Dates By March 8, 2010 Receipt of materials March 2010 Schedule meetings with test proctors to review the testing procedures April 6-8, 2010 Administer Grade 10 SBA-HSGQE & HSGQE Retest April 6 – Reading April 7 – Writing April 8 - Mathematics April 13, 2010 Return Grade 10 SBA-HSGQE & HSGQE Retest materials to DRC DTC

10 Spring 2010 SBA & HSGQE District Receipt of Materials Confirm the total number of district and school boxes received as identified on the School Box Range Sheet. Contact the Alaska Project Team if any boxes are missing or if you receive boxes that should have been delivered to another district. DTC

11 Spring 2010 SBA & HSGQE District Receipt of Materials Review packing lists Inventory materials Verify security ranges of materials against packing lists and security checklists DTC

12 Spring 2010 SBA & HSGQE District Receipt of Materials Retain original shipping boxes. Complete the Delivery Verification Forms located in the DTC Manuals and fax to the Alaska Project Team. After all schools have inventoried their materials, notify the Alaska Project Team and copy EED on the communication if any materials are missing or if you have received materials not listed on the packing list. DTC

13 Spring 2010 SBA & HSGQE District Receipt of Materials Delivery Verification Form Complete the Delivery Verification Forms from all 3 District Test Coordinators Manuals and Fax to DRC at: DTC

14 SBA Scheduling Parameters Each district MUST designate district-wide test days. Districts must communicate to their schools which days they will be administering the SBAs by grade and content area. Districts must follow the designated test order: reading (first), writing (second), mathematics (last). DTC

15 SBA Test Window Scheduling Parameters Districts are NOT required to set the testing schedule on consecutive days during the test window. Students who are not able to take the SBAs on the districts designated test days may take the SBAs on any of the days that follow within the test window. No SBA may be administered prior to April 5 or after April 19, 2010 including any accommodated testing for students with disabilities. DTC

16 Grades 3-9 SBA Materials Grades 3 & 4 Reading Form B Test Book Writing/Mathematics Form B Test Book Grades 5-9 Reading/Writing/Mathematics Form B Test Book Reading/Writing/Mathematics Form B Answer Booklet The number and letter in the upper right corner of the test book and the answer booklet MUST match. The number MUST correlate to student grade level. Test Book Answer Book DTC

17 Science (Grades 4, 8, & 10) SBA Materials Grade 4 Form A Test Book (4SA) Grade 8 Form A Test Book (8SA) Grade 10 Form A Test Book (10SA) Make sure students are given correct forms in accordance with their grade level. Precode labels should have correct information. Double check bubbled information for students without precode labels. DTC

18 Grade 10 SBA-HSGQE & HSGQE Retest Materials Grade 10 SBA-HSGQE seven forms Reading Form DR Test Book Writing/Mathematics Form DWM Test Book HSGQE Retest one form Reading/Writing/Mathematics Form D15 Test Book DTC

19 Grades 3-9 SBA Accommodated Materials Large Print Test Books (separate by subject) Braille Test Books (separate by subject) {Transcribers will be required to transcribe students responses into a provided Form B standard test book/answer booklet.} NEW THIS YEAR: Accommodated rulers & protractors will be included within the shrink- wrapped packages of the Large Print and Braille mathematics books. DTC

20 Grades 4, 8, & 10 Science SBA Accommodated Materials Large Print Test Books Braille Test Books {Transcribers will be required to transcribe students responses into a provided Form A standard test book.} DTC

21 SBA Accommodated Materials Test Administration Instructions for the large print and Braille sample questions are not included in the Test Administration Directions. The sample items are the same as in the regular test books/answer booklets; however, page numbers may differ. Students are encouraged to follow along with the provided standard test book/answer booklet when using a large print or Braille book. Math items may be adjusted to accommodate the large print and Braille rulers. DTC

22 Grade 10 SBA-HSGQE & HSGQE Retest Accommodated Materials Large Print Test Books (separate by subject) Braille Test Books (separate by subject) Audiotapes Writing and Mathematics for Grade 10 SBA-HSGQE Reading (EED approved Modified HSGQE ONLY), Writing, and Mathematics for HSGQE Retest Sign Language DVDs Writing and Mathematics for Grade 10 SBA-HSGQE Reading (EED approved Modified HSGQE ONLY), Writing, and Mathematics for HSGQE Retest {Transcribers will be required to transcribe students responses into a provided Form D01 standard (Grade 10 SBA-HSGQE) or D15 (HSGQE Retest) test book.} DTC

23 Gr. 10 SBA-HSGQE Writing/Math Read-Alouds Big 7 Districts Only Packs of 1 test books containing a common form (1-7) are provided for students who require a read aloud administration. DTCs entered the number of read alouds needed during the enrollment window. Read alouds are designed for small group settings. Forms should not be removed from spiraled packs of test books for read aloud purposes. DTC

24 Gr. 10 SBA-HSGQE & HSGQE Retest Accommodated Materials Large Print and Braille Math Books have had items adjusted to accommodated the Large Print and Braille rulers. The Test Administration Directions do not include directions for the large print and Braille sample questions. DTC NEW THIS YEAR: Accommodated rulers & protractors will be included within the shrink-wrapped packages of the Large Print and Braille mathematics books.

25 Spring 2010 SBA & HSGQE Accommodated Materials If a student uses a Large Print or Braille test book, or has keyboarded his/her responses, school staff must transcribe verbatim the students responses into a standard test book/answer booklet. Test books/answer booklets must bear the signature(s) of the transcriber(s) and the transcription date on the inside front cover. Its NOT permissible to insert, adhere, staple, or clip a keyboarded response into a test book/answer booklet. DTC

26 Spring 2010 Tracking of Materials Electronic Security Checklists DRC will produce csv files that list the test material type and security number of each secure material shipped for each district and school. The files will be posted to DRCs Online Web Reporting System by the end of the day on March 8, DRC will notify DTCs via when the files have been posted and are available for download. The electronic security checklists are in addition to the paper security checklists. DTCs may use the checklist they prefer. DTC

27 Spring 2010 SBA & HSGQE Resolving School Shortages Use additional test materials from district overage for schools that did not receive sufficient materials. You may transfer secure materials assigned to one school to another school within your district. Complete the Secure Materials Transfer Form and fax it to the Alaska Project Team. If there is not enough district overage or more school- specific materials are needed, fax the Additional Materials Request Form to the Alaska Project Team. DTC

28 Additional Materials The Deadline for ordering Additional Materials is March 24, All Additional Material Requests must be faxed to DRC by the end of the day on March 24 in order to have materials delivered to the districts before testing begins. 24 MARCH DTC

29 Spring 2010 SBA, HSGQE, & Science SBA Additional Materials Request Forms Additional Materials Request Forms DTC

30 Spring 2010 SBA & HSGQE Secure Materials Transfer Forms Secure Materials Transfer Forms Be sure to keep a copy of all forms for your records DTC

31 SBA & HSGQE Labeling Test Books/Answer Booklets All test books and answer booklets must have a label applied before the test books are used by students. Test books/answer booklets that do not have a student precode label or district/school label will be considered unused and will NOT be scored. Manual scoring of test books will be at district expense ($150/per content area). DTC

32 SBA & HSGQE Labeling of Test Books/Answer Booklets Apply each label to the front cover of the test book/answer booklet in the box containing the wordsATTENTION: Apply label here. Be sure to use only SBA labels on SBA materials, Science SBA labels on Science SBA materials, & HSGQE labels on HSGQE materials. DTC

33 Spring 2010 Precode Labels Each assessment is identified on the precode label and is color-specific by assessment. If a precode label is used, the bubbles on the front cover of the test book/answer booklet should not be filled in. Verify the precode labels for accuracy. If you notice an error do not use the precode label. DTC Grades 3-9 RWM SBAsGr10 SBA-HSGQE & RetestGrades 4, 8, & 10 Science SBA Tan Horizontal BarYellow Horizontal Bar Pink Horizontal Bar

34 Spring 2010 District/School Labels District/school labels are provided for students who do not appear on the precode file, and thus do not have a preprinted precode label with student- identifying information. If a district/school label is used, all bubbles on the test book/answer booklet cover MUST be filled in. Place a district/school label over top of a precode label if the student precode label has any incorrect information. Be sure to bubble the correct student-identifying information on the front cover of the test book. DTC Grades 3-9 RWM SBAsGr10 SBA-HSGQE & RetestGrades 4, 8, & 10 Science SBA Tan Solid LabelYellow Solid LabelPink Solid Label

35 Spring 2010 Do Not Score Labels Do Not Score labels are used for all books that DRC should not process or report on. Do Not use a Do Not Score label if bubbles in the Teacher Use Only field on the front cover of the test book are filled in. DTC Grades 3-9 RWM SBAsGr10 SBA-HSGQE & RetestGrades 4, 8, & 10 Science SBA Tan Vertical Bar Yellow Vertical BarPink Vertical Bar

36 Spring 2010 Do Not Score Labels Use a Do Not Score label if : a precode label was placed on test booklet but student didnt show up for testing. a label was placed inappropriately (e.g., misaligned, wrong label) on a test booklet. Place a Do Not Score label in the preprinted box and use a new test book or answer booklet for that student. Label Not Aligned DTC

37 Spring 2010 District Return of Materials Return materials via Assessment Distribution Services (ADS). Use directions and supplies found in the Return Materials Instruction Packets. Use the appropriate color- coded label for each assessment If you need additional return labels, contact the Alaska Project Team. Record which books are placed in which boxes whenever possible. Write Box __ of __ with a permanent marker on all your boxes. RWM SBAs (grades 3-9) Science SBA (grades 4, 8, & 10) Gr. 10 SBA-HSGQE HSGQE Retest (grades 10, 11, 12 & Adult) DTC

38 Spring 2010 HSGQE School Return of Materials Package all used HSGQE Grade 12 test books together and label the box with an orange HSGQE Grade 12 Express label. DTC

39 Spring 2010 HSGQE District Return of Materials Complete and fax the HSGQE Return of Materials Verification Form to DRC when you return your HSGQE materials via Assessment Distribution Services on or before April 13, DTC

40 Spring 2010 RWM & Science SBA District Return of Materials Complete and fax the Return Materials Verification Forms to DRC when you return your RWM and Science SBA materials via Assessment Distribution Services on or before April 22, DTC

41 Spring 2010 HSGQE Reporting Dates April 28, 2010 Spring 2010 HSGQE Grade 12 results posted to the Web May 14, 2010 Spring 2010 HSGQE and Grade 10 SBA results posted to the Web May 21, 2010 Spring 2010 HSGQE and Grade 10 SBA paper reports delivered to districts DTC

42 Spring 2010 HSGQE Reporting Types of Reports Student Report School Student Roster School Summary Report District School Report Student Data Files District Student Data File State Student Data File Guides Parent/Student Guide to Test Interpretation Teacher/Staff Guide to Test Interpretation DTC

43 Collating Reports for HSGQE The HSGQE Reports will be packaged and collated according to the diagram. DTC

44 Collating Reports for Grade 10 SBA The Grade 10 SBA Reports will be packaged and collated according to the diagram. DTC

45 Collating Reports for HSGQE Retest The HSGQE Retest Reports will be packaged and collated according to the diagram. DTC

46 Spring 2010 Reading, Writing, Mathematics, & Science SBAs Reporting Dates May 19, 2010 Spring 2010 SBA results posted to the Web Grades 3-9 RWM SBAs Grades 4, 8, & 10 Science SBA June 1, 2010 Spring 2010 SBA paper reports delivered to districts Grades 3-9 RWM SBAs Grades 4, 8, & 10 Science SBA DTC

47 Spring 2010 Grades 3-10 SBA Reporting Types of Reports Student Report School Student Roster School Summary Report School Subpopulation Summary Report District School Report District Subpopulation Summary Report (not for public dissemination) Student Data Files District Student Data File State Student Data File Guides Parent/Student Guide to Test Interpretation Teacher/Staff Guide to Test Interpretation DTC

48 Collating Reports for RWM SBA The RWM SBA Reports will be packaged and collated according to the diagram. DTC

49 Collating Reports for the Science SBA The Science SBA Reports will be packaged and collated according to the diagram. DTC

50 Spring 2010 HSGQE Grade 12 Rescores By May 14, 2010 –Districts submit Spring 2010 HSGQE Grade 12 rescore requests to EED. May 28, 2010 –DRC provides Spring 2010 HSGQE Grade 12 rescore results. DTC

51 Spring 2010 HSGQE Rescores By June 7, 2010 –Districts submit Spring 2010 HSGQE rescore requests to EED. June 16, 2010 –DRC provides Spring 2010 HSGQE rescore results. DTC