Reviewing Technical Papers Online Information for Paper Reviewers

2 Overview Papers will be reviewed for publication, SAE Transactions, and certain awards at the same time Scoring by reviewers will be conducted online Organizers can check review status online at any time

3 Process SAE sends organizer instructions on process Organizer selects 3-5 reviewers for each manuscript Organizer receives manuscripts from authors via Organizer forwards manuscripts and reviewing instructions to reviewers

4 Process (cont.) Reviewers access online evaluation form – Provide reviewer qualifications – Score manuscripts on listed criteria – Provide comments/suggested revisions – Rate manuscript Approved Approved if modified Disapproved

5 Process (cont.) Reviewers submit evaluation electronically Organizers will check reviewer activity online If an organizer is also an author/co-author, the reviewer scores for that paper will be available only to the co-organizer in order to maintain reviewer anonymity

6 Ratings Approved – Organizer notifies author of approval and submits Organizer Approval Form (when 3 reviews complete; at least 2 approvals) Approved if modified – Organizer sends author comments/required modifications and requests revised manuscript (reviewer identities not revealed to authors) – When organizer receives revised manuscript, it is re-sent to reviewer(s) who approved it if modified for a second online evaluation; for minor modifications, organizer may review and approve Disapproved – Organizer notifies author of disapproval

7 Online Evaluation Instructions Your organizer will provide via – Draft manuscript – Instructions for accessing review system – Meeting-specific password – Schedule for completing online evaluations

8 Accessing Online Evaluation From the meeting home page, under “Registration & Resources,” click on “Technical Paper Review System.”

9 Logging On Enter your SAE user id and password. (Note: This is not the meeting- specific password.) Click on “Submit.”

10 Logging On (cont.) Enter the meeting- specific password and paper number in exactly the format provided by your organizer. Click on “Proceed.”

11 Evaluation Page You will see: – Link to detailed instructions – Name/address confirmation – Name of conference for which papers are being reviewed You will be asked to qualify yourself as a reviewer.

12 Evaluation – Scoring Score the paper in each category: – Quality of data; validity of analytical techniques – Long-term reference value – Technically new, innovative or a constructive review – Professional integrity – Clear presentation – Soundness of conclusions

13 Evaluation – Rating/Comments Is the paper of sufficient quality to be published by SAE? – If not, why not? What changes are required? Rating screen shot here

14 Evaluation – Comments Optional for papers rated “Approved” Required for papers rated “Approved if modified” or “Disapproved” May be entered on evaluation screen for up to 4000 characters If preferred or if more than 4000 characters, to organizer as a separate document

15 Submittal When evaluation is complete, click “Submit” Information submitted will be available online to organizer immediately

16 Author Notification Organizer will forward your comments and suggested/required changes to author Your identity will not be revealed to author If an organizer is also an author/co-author, reviewer scores for that paper will be available only to the co-organizer in order to maintain reviewer anonymity Organizer will request second draft of papers rated “approved if modified”

17 Second Drafts For papers rated “Approved if modified,” you should expect to see a second draft to make sure that your comments/concerns have been adequately addressed (Note: For minor modifications, organizer may review and approve) You will evaluate and score the second draft online similarly to the first draft Process is repeated until paper is either “Approved” or “Disapproved”

18 Thank you! SAE, your organizer, and conference attendees appreciate the time and effort you put into ensuring quality information in SAE technical papers