1 The DNA of Emergency Management

2 Approaches to Disaster Planning Two types of planning u Emergency 0perations Plan u Emergency Support Function

3 Planning Process u Identify Problems and Needs u Set Goals u Determine Objectives u Set Priorities u Design Action programs u Evaluate Results The Planning Cycle

4 The Planning Process Process or Paper? Planning is a comprehensive tool that address: u Mitigation u Preparedness u Response u Recovery

5 The Comprehensive Emergency Management System Mitigation

6 The Comprehensive Emergency Management System Preparedness

7 The Comprehensive Emergency Management System Response

8 The Comprehensive Emergency Management System Recovery Short Term Long Term Public Private

9 The Integrated Emergency System (IEMS) A thirteen-step approach to disaster mitigation, designed to prevent injuries, reduce property damage and save lives.

10 The Integrated Emergency System (IEMS) u Hazard analysis u Capability assessment u Emergency operation planning u Mitigation efforts u Emergency operations u Evaluation u Capability shortfalls u Multi-Year development u Annual development increment u State and Local resource u Federal resource u Annual work increment

11 The Integrated Emergency System (IEMS) Concept To develop and maintain a credible emergency management system. Agencies can begin to achieve this goal by:

12 The Integrated Emergency System (IEMS) Process u The process includes two paths: Steps 1-7 focus on current capabilities and activities. Steps 8-13 is emphasizing capability improvements.

13 The Integrated Emergency System (IEMS) Process STEP 1: Hazards Analysis Knowing what could happen, the likelihood of it happening, and having some idea of the magnitude of the problems that could arise, are essential ingredients for emergency planning.

14 Conduct a Hazard Analysis

15 The Integrated Emergency System (IEMS) Process STEP 2: Capability Assessment The next step for the jurisdiction is to assess its current capability for dealing with the hazards that have been identified in Step 1.

16 The Integrated Emergency System (IEMS) Process STEP 3: Emergency Operations Plans A plan should be developed with functional annexes common to the hazards identified in Step 1.

17 The Integrated Emergency System (IEMS) Process STEP 4: Capability Maintenance. Once developed, the ability to take appropriate and effective action against any hazard must be continually monitored or it will diminish significantly over time.

18 The Integrated Emergency System (IEMS) Process STEP 5: Mitigation Efforts Mitigating the potential effects of hazards should be given high priority. Resources utilized to limit the effects of a hazard or reduce or eliminate the hazard can minimize loss and suffering in the future.

19 The Integrated Emergency System (IEMS) Process STEP 6: Emergency Operations The need to conduct emergency operations may arise at any time and must be carried out under current plans and with current resources despite the existence of plans for making improvements in the future.

20 The Integrated Emergency System (IEMS) Process STEP 7: Evaluation The outcome of the emergency operations (Step 6) should be analyzed and assessed in terms of actual vs. required capabilities and considered in subsequent updates of Steps 2 and 8.

21 The Integrated Emergency System (IEMS) Process STEP 8: Capability Shortfall The difference between current capability (Step 2) and the optimum capability reflected in the standards and criteria established by FEMA represents the capability shortfall.

22 The Integrated Emergency System (IEMS) Process STEP 9: Multi-Year Development Plan Based on the capability shortfall identified in Step 8, the jurisdiction should prepare a multi-year development plan tailored to meet its unique situation and requirements.

23 The Integrated Emergency System (IEMS) Process STEP 10: Annual Development Increment With the multi-year development plan serving as a framework for improving capability over time, the next step is to determine in detail what is going to be done next year.

24 The Integrated Emergency System (IEMS) Process STEP 11: State/Local Resources State and local governments are expected to contribute financially and in-kind to capability development and maintenance efforts as they have done in the past.

25 The Integrated Emergency System (IEMS) Process STEP 12: Federal Resources The Federal Government will continue to provide policy and procedural guidance, financial aid, technical support, and staff resources to assist State and local governments in developing and maintaining capability.

26 The Integrated Emergency System (IEMS) Process STEP 13: Annual Work Increment As capability development projects and activities are completed, the jurisdiction's capability shortfall will be reduced. These improvements will be reflected in the capability assessment and capability shortfall (Steps 2 and 8) as the results of the process are reviewed each year.

27 Comprehensive Emergency Management Plan u Who, What, When, Where, and How the Community will Respond u Centerpiece of a Comprehensive Emergency Management Program u Standard with Local, State & Federal

28 Comprehensive Emergency Management Plan u Does: –Use a Team Approach –Assigns responsibility –Establishes Authority –Identifies Resources –Defines Roles & Responsibilities –Provide Flexibility u Doesn’t –Provide Agency Details –Have Just One Author –Deal with Just One Hazard

29 Comprehensive Emergency Management Plan u Types of Plans: u Emergency Operations Plan (EOP) –Basic Plan –Annexes –Appendices –Standard Operations Procedures u Emergency Support Functions. –Federal 12 ESF’s –Florida 18 ESF’s –Puerto Rico 15 ESF’s

30 Comprehensive Emergency Management Plan u Using the ESF Guidelines –Federal Model –State Model –Local Model

31 Components of the Federal Response Plan (ESFs) u Transportation u Communications u Public Works & Engineering u Fire Fighting u Information& Planning u Mass Care u Resource Support u Health & Medical Services u Urban Search & Rescue u Hazardous Materials u Food u Energy

32 Emergency Support Functions (State, Sample) u Transportation u Communications u Public Works & Engineering u Fire Fighting u Information& Planning u Mass Care u Resource Support u Health & Medical Services u Urban Search & Rescue u Hazardous Materials u Food u Energy Additional ESF for state and local Plans (Non Federal) u Public Security u Donations u Fiscal

33 Emergency Support Functions (State, Florida) u Transportation u Communications u Public Works & Engineering u Fire Fighting u Information& Planning u Mass Care u Resource Support u Health & Medical Services u Urban Search & Rescue u Hazardous Materials u Food u Energy Examples of additional ESF for state and local Plans (Non Federal) u Military Support u Public Information u Volunteers and Donations u Animal Issues u Other include: Business and, u Industry and Tourism, Etc.

34 Emergency Operations Plan Using Guidelines in CPG 1-8, or State and Local Guide (SLG) 101 CPG-1-8 is no longer published however, still a good reference

35 Emergency Operations Plan u Basic plan –begins with a series of statements that serve as the introduction to the overall plan. –The Basic plan is the umbrella document that draws together all other parts of the plan. F Statement of Purpose F Situations and Assumptions F Organization and Assignment of Responsibilities F Concept of Operations F Administration and Logistics F Plan Development and Maintenance F Authorities and Reference F Definitions and Terms

36 Emergency Operations Plan Annexes the the Basic Plan u Direction and Control u Warning u Communications u Public Information u Evacuation u Shelters u Mass Care u Health and Medical Services u Law Enforcement u Fire u Search and Rescue u Radiological Defense u Engineering Services u Agricultural Services u Damage Assessment and Analysis u Transportation u Resources Management u Terrorism

37 Emergency Operations Plan Appendices An appendix contains details, methods and technical information that are unique to specific hazards as being likely to pose a threat to the community

38 Emergency Operations Plan SOP and other attachments Check lists Charts Maps SOP’s Catalogues of Resources Call up lists Contact lists, etc.

39 Characteristics of a Good Plan u Clarity u Accuracy - –No Mistakes u Comprehensiveness u Accessibility u Conciseness –The shorter the better –Updated Regularly u Based on facts u Based on Community resources u Used simple language u Is a working, fluid document u Assigns Reps. to those who know the mission

40 Characteristics of a Bad Plan u Used as a Door Stop u Weighs over three pounds u Has dust on it u Cannot be found, or absent during the disaster u Only one copy exists u Has outdated phone #’s and names

41 Exercise u Practiced –Planning Process –Pre-Incident Plan –Action Planning

42 Five Types of Exercises u Orientation u Table Top u Functional u Full-Scale u Actual Event

43 Summary u Training and Planning are comprehensive tools which address: u Mitigation u Preparedness u Response u Recovery

44 QUESTIONS