DOC Emergency Management Update June 15, 2010

Agenda Mass Communication updates Fall Exercise Planning Faculty guidance for emergencies Business continuity planning iStanford Training

Mass Communication System Mass Communication Update –Privacy improvements –Sponsorship capabilities iStanford –Smartphone capabilities bring a new dimension to emergency communications –Emergency “tile” in iStanford –Adding EAP locations –Enable two way communications –Ability to collect information from the field

2010 Fall Exercise Planning Purpose –To test the ability of the university to manage a campus-wide building evacuation while accounting for staff, faculty & students and collecting information about hazards and critical operations. Dates –Considerations After students are settled Before exams start up –= October Avoid homecoming - October 22, 23, 24 Great California Shake Out - Thursday, October 21 Loma Prieta Anniversary - Sunday, October 17 Classes most busy from 10 AM - 2 PM Least classes on Fridays

Fall Exercise Planning Decisions –To announce or not to announce –How extensive? Evacuate Faculty, staff accounting Collect information on hazards Plant issues/information? Report to DOCs DOCs to condense and report to EOC or EM office? Activate BATs, SCERTs?

Faculty Guidance for Emergencies Developing materials to inform faculty of their responsibilities should an emergency occur while class is in session –Applies to any individual in charge of a class

Faculty Guidance Responsible individual in the room Provide direction and guidance to students Need to know and be able to execute proper response procedures

Faculty Guidance Three elements –Basic instructions for faculty –Syllabus insert and/or classroom handout –Instructions posted in the classroom

Business Continuity Planning Kuali Ready –Things are moving! –Received contractual paperwork from Kuali –Processing invoice to receive access to the system Steps to completion –Gain full access to Kuali tool –Revise guidance material based on actual Kuali tool –Conduct training sessions –Go for it!

Training Intro to ICS –Tomorrow Advanced SCERT –Disaster Psychology (Friday) –Triage Refresher (July) Next SCERT class (August)