Purchasing Directors’ Meeting Nov. 9, 2006. 2 Purchasing Directors’ Meeting November 9, 2006 Agenda Whip Around OEG DRAFT Standard Process for Reviewing.

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Presentation transcript:

Purchasing Directors’ Meeting Nov. 9, 2006

2 Purchasing Directors’ Meeting November 9, 2006 Agenda Whip Around OEG DRAFT Standard Process for Reviewing Business Cases State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting Dec. 14.

3 WHIP AROUND Agency introductions –Major complex procurements –Problems looming or overcome –Innovations or accomplishments in procurement or administration

4 Purchasing Directors’ Meeting November 9, 2006 Agenda Whip Around OEG DRAFT Standard Process for Reviewing Business Cases State Purchasing Bureau Reports Performance Measures MFMP Update Next Meeting Dec. 14

5 Office of Efficient Government Who we are: Staff support to the Council on Efficient Government created by the Florida Efficient Government Act of 2006 Council provides independent, objective review of agency business case proposals –First Priority: Build upon the good work accomplished by State Procurement & Contract Professionals & become a Resource for you –Second Priority: Establish a Standard Process for Reviewing Agency Business Cases –Wide dissemination & review of draft process with ALL stakeholders – a Collaborative approach in everything we do! – –

6 Purchasing Directors’ Meeting November 9, 2006 Agenda Whip Around OEG DRAFT Standard Process for Reviewing Business Cases State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting schedule? Aug. 10 is NIGP Forum, Sept 14 is Florida Purchasing Conference.

7 BUREAU UPDATES PURCHASING DIRECTORS MEETING 11/9/06 Team Leads Bureau A, (Christopher Walker, Brenda Wells & Mark Lovell) Transportation, Facilities & Supplies Team Leads Bureau B (Jeff Rackley, Barb Carter & Donna Smith, Technology, Office Equipment & Services & Special Programs Anthony Garcia, Acting Chief, Purchasing Operations

8 Christopher Walker, Purchasing Analyst Team 1 Update TEAM PERSONNEL CHANGE: Jim Den Bleyker has moved into Team-1’s Purchasing Specialist position. Christopher Walker has been promoted to Purchasing Analyst on Team-1. –Contract Re-Assignments: Automobiles & Light Trucks ( ) Medium & Heavy Trucks ( ) Small Utility Vehicles, ATVs, & Motorcycles ( ) Construction / Industrial Equipments, Trailers, & Forklifts ( ) Tractors & Mowers ( ) Boat Motors ( ) Tires ( ) STC SOLICITATIONS: –Automobiles & Light Trucks (Active) –Medium & Heavy Trucks (Pending Manufacturers) 2007 HIGHWAY DIESEL RULE: –In January 2001, the U.S. Environmental Protection Agency finalized the Highway Diesel Rule (a.k.a. the “2007 Highway Rule”), mandating, among other things, a transition from On-Road Low Sulfur Diesel Fuel (“LSD”, S500) to On-Road Ultra Low Sulfur Diesel Fuel (“ULSD”, S15) by mid-October 2006.The Rule aims to reduce negative vehicle emissions by altering diesel fuel composition and the fuel-efficiency of the engines that utilize it.

9 Brenda Wells, Team Lead Team 2 Update TEAM PERSONNEL CHANGE: Mina Barekat has been promoted to Purchasing Analyst for Team 2. CONTRACT RE-ASSIGNMENTS:  Educational/Institutional Furniture reassigned from Ellen Potts to Mina Barekat  Library Furniture – reassigned from Ellen Potts to Mina Barekat  Floor Maintenance Machines – reassigned from Ellen Potts to Mina Barekat  Lawn Equipment – reassigned from Team 3 to Mina Barekat CONTRACT ACTION: Food Service Operations has been approved for an 18 month renewal will be posted on the web site soon. UPCOMING STC SOLICITATIONS:  Educational/Institutional Furniture  Library Furniture

10 Mark Lovell, Team Lead Team 3 Update Ammo Contract effective Oct. 5 New MRO contract for Electrical & Safety Eq, renewed others one year Can liner bid will be issued this month

11 Jeff Rackley-Team Lead Bureau B Team 4 Update IT Hardware STC –Resolution of MFP/MFC issues LiveScan Electronic Fingerprint Stations New Wireless Voice/Data Solicitation

12 Barb Carter- Team Lead Bureau B TEAM 5 UPDATE NEW ENVELOPE CONTRACT: A new envelopes contract, , was awarded on November 3, 2006 to Mead Westvaco. Term is November 4, November 3, Overall new contract pricing is 20% lower than the previous state contract. The DMS website now reflects the contract information. Contract administrator is Dawn Elliott. COURIER SERVICES SURVEY: A courier survey was sent out and we received 80 responses back. 69 responses were overall satisfied with DHL’s performance. 11 responses or 14% rated DHL service as poor and would not use DHL if given a choice. DHL will begin contacting those 11 agencies to see where the problems are and what needs to be done to correct service deficiencies to better satisfy the customer.

13 Donna Smith-Team Lead Bureau B TEAM 6 Update Solicitations in Process – None at this time. Upcoming Solicitations – Workers Comp (DEP only), P- Card, Crime Insurance, Nuclear Liability Insurance. Other Items – Pride is correcting their pricing in the Aravo catalogue and adding pricing to their web page (so that pictures & prices can be viewed together.) We are also consolidating the Pride Chemicals and Janitorial Supplies into one contract (vs. ten) for faster & easier shopping. Solicitations Awarded – Commercial Auto & Benefits Consulting and Actuarial Services

14 TRAINING SCHEDULE Public Purchasing in Florida –October 24-27, 2006: Completed Contract Administration –November 14-16, 2006 Contract Management in Florida –November 17, 2006 Negotiation in Florida – Bunnell, Florida –December 1, 2006

15 PURCHASING DIRECTORS MEETING No. Nov. 9, 2006 Whip Around OEG DRAFT Standard Process for Reviewing Business Cases State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting schedule? Aug. 10 is NIGP Forum, Sept 14 is Florida Purchasing Conference.

16 PERFORMANCE MEASURES EFFECTIVENESS MEASURE: Fiscal Year Total Purchases $ 1,371,458,894 Year-to-Date State Term Contracts/ SPA/ Purchase Orders $ 643,595,9 48 Percent State Term Contracts/SPA purchases to total purchases 47% (FY 05 was $473.5MM, 32% of PO spend.)

17 PERFORMANCE MEASURES EFFICIENCY MEASURES Year-to-Date State Purchasing Operating Budget: $3,812,771 Year-to-Date Cost of State Purchasing in respect to STC/ SPA Purchase Order spend:.59% (FY 05 was.85%.). For Every Dollar Spent Operating State Purchasing, the return was: $150,92, R.O.I. 15,092% (FY 05 was 11,400% ROI. Again, strong improvement.)

18 PERFORMANCE MEASURES ECONOMY MEASURE: Savings from STCs and SPAs through FY : $575,429,394, 36.69% (FY 05 total was $458.4MMM, 31.35%. Strong improvement.)

19 PERFORMANCE MEASURES STC-MFMP SURVEY

20 PURCHASING DIRECTORS MEETING Nov. 9, 2006 Whip Around OEG DRAFT Standard Process for Reviewing Business Cases State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting Dec. 14.

21 Purchasing Directors’ Meeting Nov. 9, 2006 Agenda MyFloridaMarketPlace Update Status of upgrade Results from our CRB – what relevant changes being applied to Catalog focus group updates

22 Purchasing Directors’ Meeting Nov. 9, 2006 Agenda Whip Around State Purchasing Bureau Reports Performance Measures MFMP Update Next meeting Dec. 14.