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Agenda Terms and Vocabulary Tools for Successful Management Successfully Starting a Project Planning for People Creating the Project Plan Correctly Estimating Time

VOCABULARY

WHAT IS A PROJECT? (official definition)

Project (defined): A temporary activity designed to produce a unique product, service, or result.

PROJECT CONSTRAINTS ScopeQuality CostTime Resources

Yeah.. I’m going to need that project sooner than we thought.” “

Resources / Cost Quality / Scope Time TRIANGLE PROJECT MANAGEMENT TRIANGLE

GOALS AND DELIVERABLES

Goals Must be Measurable.

Deliverables The output of a project that enables the goal to be reached.

Now, think of a deliverable that will help you reach that goal. Describe a goal you currently have (can be professional or personal)

Project Management Process Groups Initiation Planning Execution Monitoring and Controlling Closing

Project Management Lifecycle

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Can it be a successful project?

Can It Be a Successful Project? Does it have a clearly defined and measureable goal?

Can It Be a Successful Project? Does it have a clearly defined deliverable?

Can It Be a Successful Project? Is it clear who the requestor and sponsor is?

Can It Be a Successful Project? Is it clear who the Project Manager is?

Answer these important questions before proceeding with a project. Does it have a clearly defined goal?YN Does it have a clearly defined deliverable?YN Is it clear who the requestor and sponsor is?YN Is it clear who the Project Manager is?YN

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PROJECT STAKEHOLDERS

STAKEHOLDER: DEFINITION A person who is actively involved in the project, or whose interests may be affected by execution or completion of the project. A stakeholder may also exert influence over the project and its deliverables.

STAKEHOLDER GROUPS

SPONSOR Provides resources and authority

PROJECT TEAM Performs activities to produce the project deliverable.

FUNCTIONAL MANAGERS Provide human resources

EXTERNAL PARTNERS Customers Vendors End users Community / Society

Stakeholder Management Plan Step 1: Identify Stakeholders Step 2: Anticipate Influence Step 3: Prioritize Impact Step 4: Develop Strategy

Identify Stakeholders Who are the key people who care about the project (and can affect it)? What do they know about the project already? Who knows about the project and can help me understand the situation? Who doesn’t know about the project, but should? Who might oppose the project?

Identify Potential Stakeholder Problems Who might oppose the project? What might they dislike about the project? Might any stakeholders have hidden or additional agendas? Should I consider any bias factors with the stakeholders?

Interest Level Power Level Prioritization of Impact Medium Priority Highest Priority Lowest Priority Medium Priority

StakeholderRelationship to the ProjectPrioritization of Impact Potential Strategies for Obtaining Support or Minimizing Opposition Develop a Strategy!

StakeholderCommunication (why?)FrequencyOwner Communication Plan

Project Charter Titles the Project Identifies Requirements, Goals, Constraints and Risks Gives Project Manager Authority!

S.T.A.R.R. 1.Situation: The situation was…” 2.Task: “So, I was tasked with…” 3.Action: “So, I took these actions… 4.Results: “Here are the results…” 5.Recommendation: “So, I recommend…”

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break down the work WBS

WBS

WBS REPORT What kind of event are you having? Talk about a couple of ideas you had / uncovered. How will you measure the goal?

ESTIMATING TIME effort vs. duration

important points! Project Management Vocabulary Stakeholder Management & STARR Setting Projects Up for Success Com. Plan & Project Charter WBS and Duration

ACTION PLAN TOOLS & TAKEAWAYS

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