WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 1 DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT PDC 1045: Stock Screening Request/Reply and Storage Quality Control Report (SQCR) via new Web Stock Screening & WebSQCR Modules with Associated Data and Procedures Jackie Salus DoD Stock Readiness Program Manager April 2015

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 2 2 Background  ADC 240 “DLMS Transactions for Stock Screening Request/Reply and Web-Enhanced Stock Screening Requests and Storage Quality Control Reports (SQCRs)”  ADC 240 requires DLMS transaction to allow for electronic Stock Screening Requests (SSRs) & SQCRs (DLMS 842 transactions) Implementation between DLA EBS and DSS complete Intent for Military Services to incorporate procedures under DLMS modernization Delayed due to funding availability DLA provided funding to continue implementation  ADC 240 established requirements for DAAS to convert DLMS formats for SSRs and SQCRs to messages for users outside DLMS.

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 3 3  Military Services & non-DSS locations manually submit SSRs via /fax to the storage activity (SA). If storage activity is a DLA Distribution Center, a DSS workflow is manually created. SA manually responds to SSR.  SQCRs must be sent manually to Military Service & non- DSS locations from the SA. The storage activity creates the SQCR in DSS, copies and pastes the form into an /fax and manually sends to the supply chain. The supply chain responds manually via /fax. This manual process increases processing time and labor hours and provides no systemic traceability or metrics. Current Process

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 4 4 PDC 1045  Proposes new Web-supported application similar to WebSDR.  Will allow managers/owners to submit SSRs via WebSS to DSS and non-DSS storage activities.  Will allow SQCRs to be electronically sent to managers/owners.  2 designated links for each application  SAAR request (DD 2875) will be required for access

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 5 5 WebSS 1.User will generate SSR. Generator may choose multiple DSS storage locations or type in non-DSS locations. Other DSS locations will receive info only copy. *except for Type Inspection Code “P” WebSS will send info copies (except when SSR is generated in EBS). 2.System will generate workflow in DSS or other SA’s system 3.SA will perform stock screening and respond via DLMS transaction or WebSS. 4.Owner/manager will receive notification of response in WebSS.

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 6 6 WebSQCR 1.DSS locations will submit SQCR in DSS. SQCR will pass through WebSQCR 2.Non-DSS locations will submit via WebSQCR. 3.Owner/Manager will receive notification to reply via WebSQCR or will receive DLMS SQCR Transaction. 4.Includes interim reply capabilities (Transaction Set Purpose Code 11)

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 7 7 Process Flow when SQCR is triggered by a SSR Stock Screening Reply WebSS Receives Stock Screening with: 1.Owner/Manager Control# 2. PQDR # if provided 3. SDR doc# if provided Assigns WebSS Control# Sends to Storage Activity Owner/Manager Generates Stock Screening Assigns Owner/Manager Control# Includes PQDR # if applicable Includes SDR doc# if applicable Sends to WebSS Storage Activity Receives Stock Screening with: 1.WebSS Control# 2. PQDR # if provided 3. SDR doc# if provided Storage Activity Sends Response to Stock Screening Generates Response to Stock Screening Sends to WebSS and includes: 1. The WebSS Control# 2. PQDR # if provided 3. SDR doc # if provided Storage Activity If applicable, generates SQCR as a result of Stock Screening The following data elements are provided by DSS: 1. WebSS Control# 2. Storage Activity SQCR Control# 3. PQDR # if provided 4. SDR doc# if provided Sends SQCR to WebSQCR SQCR WebSQCR Receives SQCR with: 1. WebSS Control# 2. Storage Activity SQCR Control# 3. PQDR # if provided 4. SDR doc# if provided Assigns WebSQCR Control # Sends to owner/manager Owner/Manager Receives SQCR with 1. WebSS Control# 2. Storage Activity SQCR Control# 3. PQDR # if provided 4. SDR doc# if provided 5. WebSQCR Control # Generates disposition instructions Sends to WebSQCR WebSQCR Receives SQCR with: 1. WebSS Control# 2. Storage Activity SQCR Control# 3. PQDR # if provided 4. SDR doc# if provided 5. WebSQCR Control # Storage Activity Receives SQCR with: 1. WebSS Control# 2. Storage Activity SQCR Control# 3. PQDR # if provided 4. SDR doc# if provided 5. WebSQCR Control # SQCR reply Owner/Manager Receives Storage Activity Response to Stock Screening The following data elements are received: 1. WebSS Control# 2. Owner/Manager Control# 3. Storage Activity Response 4. PQDR # if provided 5. SDR doc# if provided WebSS Receives Storage Activity Response to Stock Screening Applies the following: 1. WebSS Control# 2. Owner/Manager Control# 3. PQDR # if provided 4. SDR doc # if provided Sends Response to Owner/Manger

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 8 8 Storage Activity SQCR is generated as a result of monthly Visual Inspection or Shelf Life Inspection The following data elements are provided by DSS: 1. Storage Activity SQCR Control# Sends SQCR to WebSQCR WebSQCR Receives SQCR with 1. Storage Activity SQCR Control# Assigns WebSQCR Control # Sends to owner/manager Owner/Manager Receives SQCR with 1. Storage Activity SQCR Control# 2. WebSQCR Control # Generates disposition Instructions Sends to WebSQCR Storage Activity Receives SQCR with: 1. Storage Activity SQCR Control# 2. WebSQCR Control # SQCR reply WebSQCR Receives SQCR Reply with: 1. Storage Activity SQCR Control# 2. WebSQCR Control # Sends reply to DSS 4 Process Flow when SQCR is not triggered by SSR

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 9 9  WebSS & WebSQCR supported by database maintained by DLA Transaction Services (TS).  Incomplete records will be maintained for 14 days.  SR Coordinators to provide s for owner/manager and non-DSS SA RICs that are not DLMS-capable. DLA TS will maintain routing table for distribution.  Unroutable documents will be rejected back to originator.  WebSS & WebSQCR will provide capability to query reports.  WebSS will require requestor to identify if a receipt restriction is needed. If needed, option to provide an expiration date. PDC 1045: Requested changes

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 10 WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 10  A follow-up transaction (Transaction Set Purpose Code 45) created from DSS if SQCR is not answered or doesn’t provide actionable disposition with the following time standards: 1 st follow-up prepared 56 days after SQCR is created 2 nd follow-up prepared 31 days after 1 st follow-up, and 3 rd follow-up prepared 31 days after 2 nd follow-up.  If SQCR not answered after 3 rd follow-up, off-line communications should continue until disposition received. PDC 1045: Follow-up transaction

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 11 WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 11  Materiel managers may submit SSRs for all Inspection Types related to SSRs.  Owners may submit SSRs for Type Inspection Code “P” only –For all other Type Inspection Codes, owners must coordinate with materiel managers to request screening of stock. Type Inspection Codes

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 12 WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 12 CodeDefinitionUsage CVisual InspectionMonthly care of supplies in storage (COSIS) inspections. Applicable to SQCRs only; not used on Stock Screening Requests. FSafety of Flight (SOF) InspectionSpecial inspection of SOF materiel or Aviation Safety Action Message (ASAM). PSpecial Inspection at Single LocationSpecific to one storage location (e.g., take picture of materiel at specific location). QQuality-Related InspectionInspection applicable to suspected quality problem, e.g., subsequent to receipt of PQDR or SDR. RReimbursable Special InspectionFor materiel stored at DLA Distribution Centers, request is transmitted to all DSS sites. SShelf-life InspectionMonthly cyclic inspections for shelf life items. Applicable to SQCRs only; not used on Stock Screening Requests. USafety of Use (SOU) InspectionSpecial Inspection of SOU materiel. XCritical Safety Item (CSI) InspectionSpecial Inspection of CSI materiel. ZSuspect Counterfeit InspectionApplicable to suspected counterfeit material/unauthorized product substitution (CMUPS) Type Inspection Codes

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 13 WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 13  Sent out for comment on April 1, 2015  Comments due May 15, 2015  Target implementation is March 2016 – Requires joint coordination with DSS, EBS, and DLA TS –Authorized staggered implementation of DLMS transactions for Component systems.  Upon implementation of WebSS and WebSQCR, DLA Distribution will no longer accept s/phone calls/faxes for new SSRs or SQCR replies. PDC 1045

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 14 WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP 14 DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY 14 WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 14 QUESTIONS?