Organizational Structure NCA Khartoum

Liasion Officer Yassin Country Director Hans Finance Manager Anne HR/Admin Manager Kamal Operations Manager Dave Program Manager Dawood Funding Manager John B Darfur Director Patricia NCA Khartoum office Organogram Gender and Peace Manager Tariq Senior Program Advisor Ingrid Logistics Officer Abdelsalam Logistics Assistant Mohammed Travel Officer Ali Cars/office mainten./mech. Bella Liasion Officer Mona Receptionist/ Assistant Rebecca Administration Assistant Hanadi Chief Accountant Flora Finance Assistant Lama IT/Communica- tion Officer Hani Office Maid Joice Assistant mechanic/driver Rabeh Driver Lois Driver Faisel Guesthouse staff Program Advisor Tore Guards Ibrahim, Salah and Abd El-Gadir Gardener Hassan WASH Officer Kadugli Salam Guard Kadugli

Country Director Hans Finance Manager Anne HR/Admin Manager Kamal Operations Manager Dave Program Manager Dawood Funding Manager John B Darfur Director Patricia NCA Khartoum office Division of responsibility and functions Program management Program development PME/M&E Partner relations Networking Donor reporting NCA planning NCA reporting Capacity development NCA and partner Procurement and logistics management Security management Inventory and stock- taking Travel/ accommodation Cars and office maintenance Human resource management incl payroll Authorities/ HAC focal point Registration Visas/permits Insurances (all) Office administration incl communication equipment Guards Financial management Budgeting Accounting Vouchers, payments, transfers Donor reporting AFS Auditor IT/communication Systems and management manuals Archiving Internal control Assets Funding management Fundraising and donor liasion Internal and external communication incl printed matters Support, control and quality assurance Systems and routines Capacity building NCA and partners Support, control and quality assurance Systems and routines Capacity building NCA and partners Support, control and quality assurance Systems and routines Capacity building NCA and partners Support, control and quality assurance Systems and routines Capacity building NCA and partners Support, control and quality assurance Systems and routines Capacity building NCA and partners

Overall organisational model A consistent and robust organisational model with clear division of work and responsibility based on department structure All departments supporting Darfur programme with crosscutting dedicated functions based on needs identified by the Darfur programme management. Dedicated functions replaces the previous Darfur Programme Support Unit Multiple lines of support and communication between NCA Khartoum and Darfur programme Darfur programme will have a dedicated focal point at NCA Khartoum office: main responsible for support functions at NCA Khartoum and coordination Dedicated functions may also be assigned for partner support/ODCB The need for dedicated functions will vary and the organisational model must accommodate for scale-up/scale down (flexibility) 4

Country Director Hans Finance Manager Anne HR/Admin Manager Kamal Operations Manager Dave Program Manager Dawood Funding Manager John B Darfur Director Patricia NCA Khartoum office Dedicated functions for Darfur programme and partner support/ODCB Program management and development PME/M&E Partner relations NCA planning and reporting … Procurement and logistics management Security management Travel/ accommodation … Human resource management incl payroll Authorities/ HAC focal point Registration Visas/permits Insurances (all) … Financial management Budgeting Accounting Auditor IT/communication Archiving Internal control … Funding management Fundraising and donor liasion Internal and external communication incl printed matters … Darfur programme Partner support/ ODCB x Partner support/ ODCB y HAC focal point Visas/permits Procurement and logistics Travel/ accommodation Darfur focal point HAP support SOI and baselines Accounting IT support Dedicated functions … Funding … Procurement Logistics HAP support Partner focal point Partner relations Prog dev support M&E … Finance/ accounting ODCB Funding Main functions

Country Director Hans Finance Manager Anne HR/Admin Manager Kamal Operations Manager Dave Program Manager Dawood Funding Manager John B Darfur Director Patricia NCA Khartoum office Meeting structure Flora Lama Hani Yassin Mona Rebbeca Hanadi Joice Ibrahim, Salah and Abd El-Gadir Hassan Abdelsalam Mohammed Ali Bella Rabeh Lois Faisel Ingrid Tariq Tore Salam Guard TeamParticipantsFrequencyAgenda Khartoum Management Team Country representative and heads of departments at NCA Khartoum Monthly on Sundays Overall planning and budgeting Detailed planning 2 months Updates from departments Strategic discussions Reflection on overall organisational performance Sudan Senior Management Team All management teams in Sudan (Darfur and Khartoum) Twice a year Strategic discussions Team-building/competence development Organisational development Khartoum Department Team Head of department and department staff Every week Updates and daily running Strategic discussions Planning Updates Khartoum Staff MeetingAll staff NCA KhartoumMonthly on Thursdays Staff handbook Questions & Answers Training