The Research Excellence Framework Briefing events for HEI contacts 21 May: Glasgow 23 May: Manchester 24 May: London 28 May: Cardiff 31 May: London

The submission phase Key priorities for the REF team are: – Providing high quality communications to HEIs – Delivering a robust submission system and effective technical support – Carrying out an efficient audit to uphold confidence in the accuracy of submissions – Ensuring that HEIs’ codes of practice adhere to the guidance – Efficient collection and storage of research outputs We are also preparing for the assessment phase

HE institutionsPanels The REF team Graeme Rosenberg REF Manager Vicky Jones Deputy REF Manager Kate Badger REF Admin Manager Anna Dickinson Policy Adviser T.b.a. Policy Adviser Harriet Heese Team Administrator Panel Advisers Panel Secretaries HEFCE IT & Systems team HEFCE Analytical Services Group

Communications survey Methods of communication % good Guidance documents95 alerts/updates89 Other REF publications88 REF briefings/events87 Responsiveness to feedback86 REF website83 Responses to queries78 FAQs61 Overall quality of comms % good Accessibility96 Consistency84 Clarity81 Timeliness HEIs responded to the survey – thankyou!

Communications survey (2) Main positive comments about: – Key guidance docs: consistent, concise, clear – Events and face-to-face contact – Rapid responses to enquiries – Regular alerts Main suggestions for improvement: – Answer queries with more than published guidance – Expand the FAQs – Allow more than 2 HEI contacts

Further material Further material due on – More FAQs (ongoing) – Audit and verification procedures (Jun) – REF4 data (Jun) – Contextual citation data (Jun) – Confidentiality/data protection (Jun – Nov) – Early assessor appointments (Jul) – Survey of submission intentions (Jul) – Brief guide for users (Jul) – Outputs collection (Nov)

‘Pre-submissions’ Codes of practice Requests for multiple submissions or case studies requiring security clearance Survey of submission intentions Request byResponse from REF team by 27 April June September November December January 2013 Submission byResponse from funding body by 27 April July July October 2012 Invitation and guidanceOnline survey open July 2012Early Oct – early Dec 2012

Survey of submission intentions Accurate data will be important to identify appropriate assessors; and to assist with planning the assessment For each UOA you intend to submit in, provide: – Staff volume (headcount of Cat A + Cat C; FTE of Cat A) – Statement of areas of impact (max 300 words) – Whether involved in a joint submission – Names of research specialisms, and for each: > Staff volume (headcount of Cat A + Cat C) > Languages other than English and no. of outputs > Expected cross-referral requests (volume and UOAs)

Programme for the day Guidance and criteria: – Walk through of the panel criteria with questions and discussion Submissions system: – Demonstration of the REF submission system Data and audit: – Collection of HESA and citation data – Approach to audit and verification of submissions

Briefing sessions Group A: Adams room Group B: Williams room Session 1 11:00 – 12:15 Guidance and criteria Main Panel Chair & Graeme Rosenberg Submission system Vicky Jones & Nick Soper Session 2 13:10 – 14:25 Data and audit Anna Dickinson & David Mawdsley Guidance and criteria Main Panel Chair & Graeme Rosenberg Session 3 14:25 – 15:40 Submission system Vicky Jones & Nick Soper Data and audit Anna Dickinson & David Mawdsley