10/11/2015 2:35:04 PM 008_5811_WHT1 1 Simulation Industry Association of Australia Annual General Meeting 2004

10/11/2015 2:35:04 PM 008_5811_WHT1 2 Annual General Meeting 2004 Apologies Previous Minutes Chairman’s Report Industry Survey Results Strategic Plan Election of Executive Members for 2004/ /2005 Budget Constitution Changes Members Motions Other Business SIAA Annual General Meeting - Agenda

10/11/2015 2:35:04 PM 008_5811_WHT1 3 Annual General Meeting 2004 Apologies Bruce BarracloughNSW Institute for Clinical Excellence Malcolm BellThales Training & Simulation André GreenberryHeadquarters Training Technology Centre Mike HollandsRoyal Australasian College of Surgeons Will HowardThales Training & Simulation Jeff KerryKESEM Mather MasonDSTO Gerry McLennanPCON David MoffattTelstra Consumer & Marketing Craig PepperTenix Defence Adrian SmithSydac Pty Ltd Bill TrestrailSGI Terry StevensonRaytheon Australia Phil WallaceLearning Systems Analysis

10/11/2015 2:35:04 PM 008_5811_WHT1 4 Annual General Meeting 2004 Previous Minutes Clarifications Motion: –That the minutes of the previous meeting be accepted as read. Seconded: Vote:

10/11/2015 2:35:04 PM 008_5811_WHT1 5 Annual General Meeting 2004 Chairman’s Report - Operations Creating a basis for growth Membership –Stable - Full Members - 12 Associate Members – 18 Individual Members - 20

10/11/2015 2:35:04 PM 008_5811_WHT1 6 Annual General Meeting 2004 Chairman’s Report - Operations Corporate Governance –Constitution made consistent with operation: Constitution updates Clarification of Board composition and duties –ASIC Directors More efficient Audit process for the Annual Report –Insurances

10/11/2015 2:35:04 PM 008_5811_WHT1 7 Annual General Meeting 2004 Chairman’s Report - Operations Corporate Governance (cont) –Financial reporting improved All accounts consolidated monthly Detailed budgeting and control Industry Survey Conducted Web-site upgraded –Library –Forums

10/11/2015 2:35:04 PM 008_5811_WHT1 8 Annual General Meeting 2004 Chairman’s Report - Operations Engagement –Defence Briefing from Cliff White April 2004 Letter re Simulator Accreditation SIAA VIP Dinner at SimTecT –NTSA SIAA Booth at I/ITSEC Complimentary National Centre for Simulation membership Member discounts at I/ITSEC International Training & Simulation Alliance

10/11/2015 2:35:04 PM 008_5811_WHT1 9 Annual General Meeting 2004 Chairman’s Report - Operations Engagement (Cont) –MIMOS (Italian Simulation Association) Agreed to cooperate –Medical Attendance at Anesthesia Simulation Meeting Successful Health Symposium at SimTecT Meeting with DoH Chief Medical Officer

10/11/2015 2:35:04 PM 008_5811_WHT1 10 Annual General Meeting 2004 Chairman’s Report - Operations SimTecT Conference –Good attendance in Canberra Registrations: 295 full paying, 9 student, 18 day Workshops: 131 Medical Symposium: 45 Reasonable exhibitor showing Poor senior defence attendance –Refereed technical paper stream Best Paper award to present at I/ITSEC 2004 Best Student Paper –Three day Health and Medical Simulation Symposium

10/11/2015 2:35:04 PM 008_5811_WHT1 11 Annual General Meeting 2004 Chairman’s Report - Operations SimTecT Conference (cont) –SimTecT Committee Appointments OC Chair – Mr Phil Swadling TC Chair – Mr Grant Tudor –Future host cities 2005 – Sydney 2006 – Melbourne

10/11/2015 2:35:04 PM 008_5811_WHT1 12 Annual General Meeting 2004 Chairman’s Report - Operations Professional Development –Focus on establishing an Occupational Specification for Simulation Professionals Skills Development Program –Mr Shane Garrett engaged as part-time Learning and Development Officer

10/11/2015 2:35:04 PM 008_5811_WHT1 13 Annual General Meeting 2004 Chairman’s Report - Operations Professional Development (continued) Goals for end of 2004: –Revision of the draft Occupational Specification for Simulation Professionals –Development of a draft Training Specification for an ‘Introduction to Simulation’ program Analysis of existing training programs Negotiations with Australian training providers

10/11/2015 2:35:04 PM 008_5811_WHT1 14 Annual General Meeting 2004 Chairman’s Report - Operations Professional Development (continued) PD Sub-Committee: –Geoff Northam –Jawahar Bhalla –Mark Thoresen –Darren McFarlane –Peter Ryan

10/11/2015 2:35:04 PM 008_5811_WHT1 15 Annual General Meeting 2004 Chairman’s Report - Operations Scholarship Program –Four annual scholarships of $2,500 ($10,000 total) –Solicited targetted universities –No suitable candidates

10/11/2015 2:35:04 PM 008_5811_WHT1 16 Annual General Meeting 2004 Chairman’s Report - Operations Standards Sub-Committee –Standards Australia IT-031 Committee –ADF DIS Enumerations Standard

10/11/2015 2:35:04 PM 008_5811_WHT1 17 Annual General Meeting 2004 Chairman’s Report – Financial Jun-04*Jun-03Change Assets Total Assets$374,917$427,913-$52,996 Liabilities Total Liabilities$31,414$29,933$1,481 Net Assets$343,502$397,980$54,478 Earnings Retained Earnings$392,724$359,206$33,518 Current Year Earnings$-49,221$38,774-$87,995 Total Equity$343,503$397,980-$55,477 *Un-audited

10/11/2015 2:35:04 PM 008_5811_WHT1 18 Annual General Meeting 2004 Chairman’s Report - Industry Survey Results Results will be circulated to all participants The SIAA has thus begun collecting objective, analytical data describing the industry Two response prizes (free SimTecT 2005 Registration – drawn by Sweeney Research) to…. –CSIRO ICT –Alltech Communications

10/11/2015 2:35:04 PM 008_5811_WHT1 19 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Deliver value to the membership. Outline Points: Raise the Profile of Simulation Grow Civil Membership Develop People and Skills

10/11/2015 2:35:04 PM 008_5811_WHT1 20 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Raise Profile –Within Defence Personal Lobbying Capability related demonstration at SimTecT Defence Sector Plans –Within DITR and the Offices of State Development –Promotion of SimTecT and the SIAA at Conferences

10/11/2015 2:35:04 PM 008_5811_WHT1 21 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Grow Civil Membership –Civil Aviation –Transport –Medical

10/11/2015 2:35:04 PM 008_5811_WHT1 22 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Develop People and Skills –Scholarships –Proactive Student Registration at SimTecT –Recruitment Booth at SimTecT –University Open Days –Youth Development Scheme

10/11/2015 2:35:04 PM 008_5811_WHT1 23 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Means –Development Budget - $100,000 for 2004/5 –More proactive, committed Executive and Membership with delegated responsibilities –SIAA Brochure

10/11/2015 2:35:04 PM 008_5811_WHT1 24 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Enablers –SimTecT Promotional Plan –SIAA Promotional Plan –ITSA Affiliation

10/11/2015 2:35:04 PM 008_5811_WHT1 25 Annual General Meeting 2004 Chairman’s Report – Strategic Plan for 2004/5 Metrics –SimTecT Delegates VIP Attendees –Visits and Calls –Press coverage –Simulation in Sector Plans –Website hits –Membership growth

10/11/2015 2:35:04 PM 008_5811_WHT1 26 Annual General Meeting 2004 Executive Elections Positions –Executive Positions (nominated in constitution) Chair, Executive Committee Deputy-chair, Executive Committee Treasurer –Executive Members General Executive Member Professional Development Officer Election to Executive Committee –Member Voting Rights Full members each have one vote Vote required where italicized Vote for remaining nominations to executive committee –Returning Officer SIAA Executive Officer (Mr Peter Hill)

10/11/2015 2:35:04 PM 008_5811_WHT1 27 Annual General Meeting 2004 Executive Elections

10/11/2015 2:35:04 PM 008_5811_WHT1 28 Annual General Meeting 2004 Constitution Changes Motivation – to ensure the Constitution reflected the way the SIAA operates Detailed legal advice received Summary of Changes: –SIAA’s Objectives focused (Clause 66) –Classes of Membership, and voting rights, embodied in Constitution (Clauses 6A – 6F, 26) –Life Membership added (Clauses 6G, 6H) –Directors status and election clarified (Clauses 34, 35, 37f., 41j.) –Voting procedures – allowing updating by the Board for etc (Clauses 46A-C) –Board meetings by teleconference (Clause 56A) –Notices by internet (Clause 62)

10/11/2015 2:35:04 PM 008_5811_WHT1 29 Annual General Meeting /2005 SIAA Budgetary Commitments Operating Expenses Executive officer (SIAA & SimTecT)$70,000 Insurance / Fees / Expenses$27,000 Existing budgetary commitments Academic Scholarship$10,000 Web-site Redevelopment$4,000 Best paper presentation at I/ITSEC$5,000 Best Student paper award$2,000 Learning & Development Officer$60,000 Sub-Total$81,000 Proposed new budgetary commitments Strategic Plan Development and Implementation$100,000 Revenues Membership fees$40,000 SimTecT 2004 and 2005 surplus$80,000 Profit / Loss-$158,000

10/11/2015 2:35:04 PM 008_5811_WHT1 30 Annual General Meeting 2004 Members Motion - Membership Fees Motion: –That the new level of membership fees for the forthcoming financial year is: –Moved: Peter Hill –Seconded: LevelCurrentProposed Full$2,750 Associate$110 Individual$55 Student$22

10/11/2015 2:35:04 PM 008_5811_WHT1 31 Annual General Meeting 2004 Health Care Simulation Society Convenors: Dr Brendan Flanagan, Southern Health Dr Patrick Cregan, Nepean Hospital Steering Committee

10/11/2015 2:35:04 PM 008_5811_WHT1 32 Annual General Meeting 2004 General Business SimTecT 2005 Demonstration ADSO Business Cases Appointment of the Auditor