UN/CEFACT Symposium on Single Window Standards and Interoperability Geneva, 3-5 May 2006 Palais des Nations Single Window Implementation Data Standardization Draft Recommendation 34 I nternational Trade Data System - ITDS Experience of United States

UNECE UN/CEFACT Background  Single Window systems require the use of standard data o Same names, definitions, and coding  Use of international standards  the United Nations Trade Data Elements Directory (UNTDED)  UN eDocs  Core Component Technical Specifications (CCTS)  WCO Data Model and Framework  UN EDIFACT  Revised Kyoto Convention

UNECE UN/CEFACT  Eliminate redundancies and duplication  Standard set of data and messages for import, export and transit  To meet government requirements for goods, conveyances, and crews  Facilitate trade, enhance security, reduce costs, and provide more accurate and timely information Standardization Objectives

UNECE UN/CEFACT  Strong Lead Agency (8.2)  Responsible for organizing, planning, undertaking – committing resources  Organization – Standardization Team  Knowledge of trade procedures  Information requirements  Data architects (coding, structure and modelling)  Agency liaison  Communication among traders and agencies  Policies, procedures and steps Key Components UN ECE Recommendation 33 pp

UNECE UN/CEFACT Overview of Steps  Capturing  Identifying and inventorying agencies’ requirements  Defining  The meaning – information conveyed by the data element – is more important than the name  Analysing  Identifying similar names and full understanding of the element  Reconciling  Agreement to use one name, common coding, and standard messaging

UNECE UN/CEFACT Steps – Capturing Review forms and/or data model  Name  Description/definition  Type (A, N, AN, X)  Domain (coding)  Mode of Transport  Process (import, export, transit)  Category of use (cargo, conveyance, crew, equipment)  Legal permission to view and/or collect  Source of legal authority  Expiry date of authority  Data Source (trade or government)  Trade Source (trader or carrier)  Timing – when data is required

UNECE UN/CEFACT UNTDED Groupings  Group 1: Documentation references (0001 – 1699)  Group 2: Dates, times, period of time (2000 – 2799)  Group 3: Parties, addresses, places, countries (3000 – 3799)  Group 4: Clauses, conditions, terms, instructions (4000 – 4799)  Group 5: Amounts,charges, percentages (5000 – 5799)  Group 6: Measures, quantities, identifiers (6000 – 6799)  Group 7: Goods and articles (7000 – 7799)  Group 8: Transport modes, means, equipment (8000 – 8799)  Group 9: Other data elements (9000 – 9999)

UNECE UN/CEFACT Example of Defining, Analyzing, and Reconciling Findings… Port of Unloading Port of Unlading Domestic Port of Unloading Domestic Port of Unlading Foreign Port of Unloading Foreign Port of Unlading Reconciled to: WCO DM Place of discharge UNTDED 3225 Port code findings… 4 N Customs Proprietary 5 N Statistical Proprietary UN LOCODE UN ECE Recommendation 16

UNECE UN/CEFACT Other Considerations  Size of the standard data set o Large – maximum set of data to be provided o All modes, all goods, all processes  Consultation with the trade community  Note Recommendation 33, 8.3 – partnership between government and trade  Impact on legacy systems  Conversion/transition from proprietary to legacy  Legal Considerations  Privacy, trade secrets

UNECE UN/CEFACT