Global Field Operations Support Team Ministry Support and Integration Consolidation Pilot Engagement with the SO Partners July 2015

Ministry Support and Integration Outline of Consolidation Pilot 1. Description of a consolidation model 2. Objectives for the Pilot 3. Honduras and the Central Province of Sri Lanka 4. Pilot Design 5. Timeline for the Pilot 6. Stakeholder Engagement

Ministry Support and Integration Purpose of the Consolidation Model Contextually appropriate programme by a National office that utilises multiple funding types and sources in one program design, one budget, one report and one evaluation, allowing for greater efficiencies and leading to increased impact on the well being of children.

Ministry Support and Integration Description of the Consolidated Model A fully integrated programme of multiple types and funding sources Simultaneous and full application of the following change processes across a number of programmes in a National Office: LEAP 3 Shared and efficient use of core number of high-caliber management and technical staff Common and efficient business processes in DME, finance, sponsorship management, procurement, etc. Each Technical Programme across the Area Programmes has one consolidated: Design Budget for which SOs commit funding with exceptions to grant funding Report with disaggregated data for specific donor/SO contributions Contextualised by the National Office

Ministry Support and Integration Unpacking the Non-Negotiables One overall semi-annual and annual report with a breakdown of data for contributing SOs National Office CWB report, as per Partnership standards Contribution to CWB and ability to report based on evidence On-going monitoring and reporting of individual RC and follow up Meeting Partnership-level customer service standards One-to-One nature of Sponsorship Adapting Technical Programme in local communities Community ownership with engagement of local partners and volunteers Local ownership and sustainability in communities Specific requirements of grant and PNS donors are fully met Financial and progress report speak to the specific contribution of the SOs/Donors Partnership standards in finance, audit, and external reporting are fully met Fiduciary requirements to the donors are met

Ministry Support and Integration Consolidation Pilot Objectives 1. Identify the effectiveness measures of contribution to CWB (both at individual RC and at community levels) in comparison to the baseline 2. Determine the efficiency measures of the consolidated model, in terms of cost and time in comparison to the baseline 3. Determine if the pilot can meet the common fiduciary requirements including sponsorship customer relations and reporting as per the requirements 4. Determine what conditions can the consolidated model be applied in other National offices

Ministry Support and Integration Consolidation Pilot Selection Criteria CriteriaReason Demonstrated DME, Sponsorship and Technical capacity Responsibly transition to LEAP 3 Strong monitoring system is required to disaggregate data and report for contributing SO’s Capacity is required to adapt the consolidated model to one’s context Deployment of Horizon 3 Readiness for LEAP 3 LEAP 3 enables scale-up of technical programmes Allows for immediate start of the pilot in FY16 Number of SOs involved Engagement of SO’s representing various sizes and geographic regions is important to fully understand the implications for the SO’s Number of funding streams Various funding streams are able to leverage one another and is part of the proposed model Size of the NO Certain size of the NO allows for lessons from the pilot to be generalized across the Partnership Willingness of the NO and RO leadership NO ownership and RO support is critical as consolidated model is a major commitment

Ministry Support and Integration 8 Introduction - Honduras Programmes 5 Clusters 28 ADPs $19 M budget Supported by 7 SOs with PNS and grants Strategic Priorities MCH Education Livelihood Security WASH Technical Approaches and Programmes Two Technical Approaches: 1) Strengthening resilience in children, families and communities and 2) Strengthening local and national structures in CWB One Technical Programme addressing both Why WV Honduras was chosen? The need for a larger scale in the pilot The larger number of SOs involved Context and infrastructure makes replicating to other NOs feasible

Ministry Support and Integration 9 Introduction – Sri Lanka Programmes 1 Cluster – Central Province 8 ADPs $3.7 M budget Supported by 7 SOs with PNS and grants Strategic Priorities MCH Education WASH Livelihood Securities Technical Approaches and Programmes TA and TP for each Strategic Priority Each TP will be implemented in the Cluster The Cluster will turn into an Area Programme Why WV Sri Lanka was chosen? To pilot Cluster-wide Larger number of SOs involved Context and infrastructure makes replicating to other NOs feasible

Ministry Support and Integration Process Redesign : Commitments and Funding (Honduras) Support Office  Commitments at Cluster level  Sponsorship & PNS (unrestricted) at Cluster-level based on total RC & PNS investment National Office  Develop one high-level TP design and budget for each Cluster for both TA’s together 10  Review and agree to the TP designs and budgets  NO’s undesignated reserves  MYPBAS by Funding Type  TP budgets will include all Cluster costs and all relevant NO technical and programme support costs  Separate plan and budget for AP costs

Ministry Support and Integration Process Redesign : Commitments and Funding (Sri Lanka) Support Office  Commitments at Cluster level  Sponsorship & PNS (unrestricted) at Cluster-level* based on total RC & PNS investment National Office  Develop one high-level design and budget per each of 4 TPs in alignment with their strategic priorities 11 * Cluster-level for WV Lanka  Review and agree to the TP commitments, designs and budgets  NO’s undesignated reserves  MYPBAS by Funding Type  TP budgets will include all Cluster costs and all relevant NO technical and programme support costs  Separate plan and budget for AP costs  Allocate SO commitments to the TPs

Ministry Support and Integration Key Differences between LEAP 3 and Consolidation Model 12 Current ADP area Multiple ADPs in a cluster At the AP level based on RC in the AP and unrestricted PNS At the Cluster level based on total RC and unrestricted PNS Design per TP and plan per APs (current # of ADPs) Designs per TP and plan per APs (at the cluster level) Report per TP with break-down of monitoring data for each AP Report per TP with break-down of monitoring for each SO investment Concept of AP SO Funding # of Designs / Plans # of Reports LEAP 3 C.M.

Ministry Support and Integration Time-line for the Pilot TimeActivities Pre-Pilot (End of Sept 15) TA’s Finalized Technical and DME expertise in place Pilot – project plan in place Formation of Pilot Coordination Committee in each site Baseline of current level of staffing, support costs and business processes Review and revision of key business processes Development of TP Designs Pilot Preparation (Oct to Dec 15) F2F meeting of PSTs Finalization and approval of designs including the engagement of PST & sign off by the SOs. Finalization of staffing and structural implications Putting in place processes and templates to capture learning (Pilot Implementation) Beginning Jan 16 Implementation of pilot Ongoing reporting to EGOLT & SO CEO forum Capturing of lessons and recommendations Pilot Review (Oct 16) Reporting to MRC and finalize recommendations Reporting to the SO CEOs Decision on continuation of pilot

Ministry Support and Integration Stakeholder Role/Engagement StakeholderRole National office Lead the pilot Review of structure and business processes Design of TA and TP Implementation of the pilot Regional office Technical Support Support offices Technical support Co-creation in the pilot design & implementation Exercise of decision rights as per Partnership standards. Monitoring of customer service & reporting Contribute to the lessons learned GC Pilot Secretariat Pilot design Project plan Support in the review of business process improvement Capture of lessons learned Stakeholder coordination Ensure Partnership support for the pilot Pilot review Steering Committee Contribute to the pilot design, implementation and lessons learned Share the learning with others EGOLT Provide overall accountability

Ministry Support and Integration Key Asks 1.Your agreement for engagement in the pilot design and implementation 2.Your support for the proposed approach to how planning, funding and reporting will work in the consolidation pilot 15