with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Intermediate Chapter 1 Working with Templates, Styles, and Charts

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall2 Objectives Create a Document from an Existing Template Apply and Modify Existing Styles and Create New Styles Apply a Theme and Create a New Template from an Existing Document

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall3 Objectives Create a Chart Format a Chart Work with Sections

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall4 Create a Document from an Existing Template A template is a predefined document structure that defines basic document settings (font, margins, and available styles). Word templates are installed with Office Additional templates are available from the Microsoft Web site.

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall5 Create a Document from an Existing Template GRAPHIC showing template options in the New Document dialog box

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall6 Create a Document from an Existing Template GRAPHIC showing text content controls in a document

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall7 Create a Document from an Existing Template

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall8 A style consists of attributes such as font, font size, indents, and line spacing. Every paragraph in a document has a style associated with it. If no special style has been applied, the paragraph will use Word's default “Normal” style. Apply and Modify Existing Styles and Create New Styles

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall9 Special style types also exist for: –lists –tables –characters –a combination of character and paragraph formatting Apply and Modify Existing Styles and Create New Styles

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall10 GRAPHIC showing styles Apply and Modify Existing Styles and Create New Styles

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall11 Apply and Modify Existing Styles and Create New Styles Microsoft Word style types StyleDescription ParagraphApplies both paragraph and character formats to entire paragraphs. The insertion point only needs to be located in the paragraph; no text needs to be selected. CharacterFormatting that applies only to selected text; no paragraph formatting is applied. TableFormatting applied to cells in a table. LinkedSimilar to the paragraph style; applies paragraph formatting to the entire paragraph, but only applies character formatting to selected text in a paragraph. ListFormatting applied to lists.

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall12 A theme is a predefined set of colors, fonts, lines, and fill effects that complement each other and can be applied to an entire document. Themes can also be applied to PowerPoint presentations and Excel spreadsheets to give an organization's files a consistent look. Apply a Theme and Create a New Template from an Existing Document

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall13 You can choose a theme for a company, organization, or unit to standardize the look of all printed output. When you finalize the way you want a theme to look, you can save a document with that theme as a template. Apply a Theme and Create a New Template from an Existing Document

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall14 GRAPHIC showing the Themes gallery Apply a Theme and Create a New Template from an Existing Document

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall15 Create a Chart A chart is used to display numeric data visually, which often makes the data much easier for readers to understand. When you create a chart in Word, an Excel worksheet displays. You manipulate the data in Excel, and the chart is stored and displayed in the Word document.

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall16 Create a Chart The three most commonly used chart types are column, line, and pie charts: –A column chart is used to display changes over time or to illustrate comparisons among items. –A line chart is used to display continuous data over time and is frequently used for the same types of data as a column chart. –A pie chart is used to show items as a portion of a whole.

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall17 Create a Chart GRAPHIC showing chart options in the Insert Chart dialog box

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall18 Create a Chart GRAPHIC showing data table in an Excel window and corresponding chart in a Word window

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall19 Format a Chart The default chart created when using the Word chart feature is a good start, but you will almost always need to: –add chart elements such as a title and labels –rearrange chart elements –resize the entire chart You can also add a set of pre-defined style elements to the chart.

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall20 Format a Chart GRAPHIC showing a plain chart

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall21 Format a Chart GRAPHIC showing the insertion of a chart title

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall22 Format a Chart GRAPHIC showing the addition of a chart title

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall23 A section is a part of a document that can be formatted differently from the rest of the document. Section breaks can be added before and after text to break the document into multiple sections. Work with Sections

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall24 GRAPHIC showing break options Work with Sections

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall25 GRAPHIC showing breaks inserted to create a landscape oriented page Work with Sections

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall26 Covered Objectives Create a Document from an Existing Template Apply and Modify Existing Styles and Create New Styles Apply a Theme and Create a New Template from an Existing Document

with Microsoft Office 2007 Intermediate© 2008 Pearson Prentice Hall27 Covered Objectives Create a Chart Format a Chart Work with Sections