J.B. Speed School of Engineering University of Louisville KEEPS Energy Management Toolkit Step 5: Implement the Action Plan Toolkit 5: Implement the Action Plan Main Presentation Kentucky Energy Efficiency Program for Schools KEEPS Energy Management Toolkit Step 5 Implement the Action Plan Toolkit 5 Implement the Action Plan

KPPC Kentucky’s Resource Center for Environmental Sustainability KEEPS Energy Managem ent Toolkit Toolkit 5: Implemen t the Action Plan Main Presentat ion 2 KEEPS Energy Management Toolkit Toolkit 5 Implement the Action Plan

KPPC Kentucky’s Resource Center for Environmental Sustainability 3 7-Step Energy Management Process 1.Make the Commitment 2.Assess Performance and Opportunities 3.Set Performance Goals 4.Create an Action Plan 5.Implement the Action Plan 6.Evaluate Progress 7.Recognize Achievements

KPPC Kentucky’s Resource Center for Environmental Sustainability 4 Implementation Overview Communicate Raise Awareness Build Capacity Motivate Track and Monitor

KPPC Kentucky’s Resource Center for Environmental Sustainability 5 Communicate Communicate newly developed Energy Management Action Plan All stakeholders should be aware of the plan and its objectives Review action items from the plan Reach out to those directly affected by these items How can they affect/ensure success of items? Who will be responsible for enacting each item?

KPPC Kentucky’s Resource Center for Environmental Sustainability 6 Raise Awareness Demonstrate importance of plan objectives Consider using specific case-studies from throughout the district to demonstrate costs and/or savings For example, costs to run gym or stadium lights for one hour

KPPC Kentucky’s Resource Center for Environmental Sustainability 7 Build Capacity Expand the knowledge and ability of district staff Consider organizing district-level energy training Use resources from the Kentucky Energy in Education Collaborative organizations Encourage independent learning

KPPC Kentucky’s Resource Center for Environmental Sustainability Types of Training Operational and Procedural Training - Provides instructions and information regarding new operating methods and/or procedures designed to reduce energy use Administrative Training - Includes reporting, monitoring, data collection and other administrative efforts that support energy management Specialized Training - Gives specific instructions on using and maintaining equipment or tools to ensure more efficient operations 8

KPPC Kentucky’s Resource Center for Environmental Sustainability 9 Motivate Creates a sense of ownership among stakeholders Ensures “freshness” of the program Fosters continual improvement and consistent results Incentive-based programs can be a win-win

KPPC Kentucky’s Resource Center for Environmental Sustainability Types of Motivation Internal Competitions - Use tracking tools (e.g. KEEPS Energy Report Card) to compare the performance of individual schools, buildings, facilities or even with a neighboring district Recognition - Highlight and reward accomplishments of individuals, classes, departments or whole facilities Financial - Offer a financial incentive if goals are met or for a top performer Environmental Responsibility - Certain audiences may respond to the environmental and social impacts of the program 10

KPPC Kentucky’s Resource Center for Environmental Sustainability 11 Track and Monitor How is the district meeting its energy management goal through objectives defined in the action plan? KEEPS Tracking resources KEEPS Energy Report Card KEEPS Energy Checklist KEEPS Project Matrix Identify measurable components of each action item “If you don’t measure it, you can’t manage it”

KPPC Kentucky’s Resource Center for Environmental Sustainability KEEPS Energy Report Card Compares the utility consumption of multiple facilities to one another Provides a “snapshot of success” Great for implementing an energy reduction competition program within the district 12

KPPC Kentucky’s Resource Center for Environmental Sustainability How the KEEPS Energy Report Card Works Enter usage (or cost) information into input boxes for baseline and current years Copy information over to summary page Sort and rank data 13

KPPC Kentucky’s Resource Center for Environmental Sustainability KEEPS Energy Checklist Use this tool to monitor behavioral trends in district buildings Can be used to track change over a period of time Track energy-consuming behaviors in each building and target areas for improvement 14

KPPC Kentucky’s Resource Center for Environmental Sustainability KEEPS Energy Checklist (cont.) A snapshot in time of energy usage and energy-consuming behaviors Includes facility-wide, no-cost/low-cost checklist Allows team to evaluate behaviors across several functional areas (classrooms, library, gym, etc.) 15

KPPC Kentucky’s Resource Center for Environmental Sustainability 16 Implementing the Action Plan Summary Continue to pursue new communication techniques Encourage stakeholders to become engaged in the process Use tracking resources to grow the energy program and realize results KEEPS Energy Report Card KEEPS Energy Checklist

J.B. Speed School of Engineering University of Louisville End of Prese ntatio n (502) Kentucky Energy Efficiency Program for Schools KEEPS is funded by the American Recovery and Reinvestment Act through the combined efforts of the Kentucky Department for Energy Development and Independence, the U.S. Department of Energy and KPPC.