McMaster University 2012 CIHR Information Session

CIHR Information Session Wednesday, January 25, 2012 AGENDA 1:00 Welcome 1:05Grant Preparation – Dr. S.M. Collins, Assoc. Dean Research 1:10 e-Approval process for CIHR Operating submissions What’s NEW/what you should know– Lisa Hodge, Sr. Advisor, CIHR 1:30 Managing & fostering partnerships– Gay Yuyitung, MILO Planning for industry partnerships for grant submissions 1:45Speaker: Dr. Jeff Weitz, Professor/Deputy Chair Research, Medicine How to Get Grants: Planning for grant submissions 2:15Snack Break 2:30Q&A - CIHR Panelists Open dialogue – past/present Peer Review Committee Members* Panelists: Stephanie Atkinson Ray Truant Lori Burrows Michel Grignon 3:35Closing Remarks—Wendy Hollinshead *a list of CIHR Peer Review Committee Members from the last three years is available upon request

INTRODUCTION Lisa Hodge, Sr. Grants Advisor, CIHR ext Highlights of Materials to be presented:  Zero Tolerance - eligibility  Updates- Admin, Policy, Process  e-Approval- on Research NET  What do you need to do? -process changes -non-FHS faculty  What HRS/ROADS needs from applicant

Zero Tolerance  Incomplete applications will be withdrawn  Eligible institutions—HHSC has no signing authority  Eligible Applicants and CO-PI’s-staff/trainees  Missing signatures—sig’s still required; not sent in paper form by mail to CIHR—must upload pdf file  Updated “validated” Common CV required What we know so far: Call Lisa Hodge ext for clarification

CIHR UPDATES- Administrative Changes ADMIN Changes: ALL Research NET-application are ALL now submitted online Signature pages-eliminated signatures for NPI (electronic signature is your consent) -no institutional signatures for co-app' s -signatures pages no longer sent to CIHR (must be uploaded as pdf to application) NEW 2011! Online Deadline change -ALL Research NET submissions DUE online by 8:00 PM EST NOTE: e-Approval— online tool used for Operating Grants only

Institute signature here

POLICY Changes: Equipment-definition; not funded through Operating Grants Acceptable Attachment Format -dictates format of ALL uploaded pdf documents Research Outputs Policy Open access via Pub Med Canada McMaster repository Neera Bhatnagar, Librarian Grad Pay rates (NEW!) ---no longer max/min amounts for graduate student pay rates Privacy Policy(NEW!) -integrated into new signature pages CIHR UPDATES-Policy Changes

CIHR Acceptable Attachment Format Attachment format for all pdf files The following apply to all attachments (including those for the Common CV): Indicate your name, the project title and the section title (e.g., Summary of Research Proposal) at the top of each page. Indicate the page number clearly at the bottom of each page. For CV attachments, only your name (i.e., does not have to be nominated principal applicant name) and the section title (e.g., Patents and Intellectual Property Rights) are required in the header. Insert a margin of 2 cm (3/4 inch) - minimum - around the page. Observe page limitations, additional pages may NOT be added unless specified. Use only letter size (21.25 X 27.5 cm / 8.5" X 11") white paper/background for all attachments. Photo-reduce the supporting documents if the originals are larger than (21.25 X 27.5 cm / 8.5" X 11"). Use a font size of 12 point, black type. Six lines per inch. No condensed type or spacing. Attachments must be uploaded in PDF format. The size of the attached document(s) cannot exceed 30 MB per document. For more information about converting documents to PDF, please refer to Help with Accessibility page.Help with Accessibility For all documents that need to be attached, please follow the instructions provided within Research NET on how to upload your document. For further information, please direct your inquiries to or telephone Attachment format for all pdf files The following apply to all attachments (including those for the Common CV): Indicate your name, the project title and the section title (e.g., Summary of Research Proposal) at the top of each page. Indicate the page number clearly at the bottom of each page. For CV attachments, only your name (i.e., does not have to be nominated principal applicant name) and the section title (e.g., Patents and Intellectual Property Rights) are required in the header. Insert a margin of 2 cm (3/4 inch) - minimum - around the page. Observe page limitations, additional pages may NOT be added unless specified. Use only letter size (21.25 X 27.5 cm / 8.5" X 11") white paper/background for all attachments. Photo-reduce the supporting documents if the originals are larger than (21.25 X 27.5 cm / 8.5" X 11"). Use a font size of 12 point, black type. Six lines per inch. No condensed type or spacing. Attachments must be uploaded in PDF format. The size of the attached document(s) cannot exceed 30 MB per document. For more information about converting documents to PDF, please refer to Help with Accessibility page.Help with Accessibility For all documents that need to be attached, please follow the instructions provided within Research NET on how to upload your document. For further information, please direct your inquiries to or telephone

Privacy Policy As of November 17, 2011 Tri-council funding agencies have implemented a privacy policy CRSNG/governance-gouvernance/consent-consentement_eng.pdf CRSNG/governance-gouvernance/consent-consentement_eng.pdf  slight change to informed consent and the look of signature pages  big change to what it means

PROCESS Changes: RCT included in Operating grants competition -same deadlines but some differences in format e-Approval— online tool used for Operating Grants only NEW 2011! Online Deadline change -ALL Research NET submissions DUE online by 8:00 PM EST CIHR UPDATES-Process Changes

RCT included in Operating grants Since Fall 2009 Operating grants include RCT applicants -if the budget requested is ≥ $250,000 in any project year researchers must apply to the RCT peer review committee; -if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee -some specific Heading requirements for application if submitting to RCT Since Fall 2009 Operating grants include RCT applicants -if the budget requested is ≥ $250,000 in any project year researchers must apply to the RCT peer review committee; -if the budget requested is <$250,000 in every project year researchers may apply to the most relevant content peer review committee OR to the RCT peer review committee -some specific Heading requirements for application if submitting to RCT

e-Approval and Research NET  What it is  How it works  Who you are “submitting” to  Changes to signature process via HRS  How it affects non-FHS faculty  What it is  How it works  Who you are “submitting” to  Changes to signature process via HRS  How it affects non-FHS faculty ALL institutions are on e-Approval since Fall 2009 Operating grants competition

Registration on Research NET starts the e-Approval process Yellow highlighting indicates where action or attention is required

confirmation is also sent with each submission to institution

Registration on Research NET: Registration is mandatory if you are planning on submitting a full Application - Registration requires a CIHR PIN; new applicants must request a PIN -Registration signals the work flow process between institution and CIHR All information provided to CIHR at registration can be revised in the full application Except: Name of Nominated Principal Applicant Project Title Chosen Peer Review Committee Step-by Step e-Approval: Registration to Application stage

NEW! CIHR Deadline time change Effective January 2011 for ALL Research NET submissions 20:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline Midnight is NO LONGER the FINAL deadline for CIHR online submissions If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition 16:00 PM EST is the HRS deadline time for administrative processing on Feb 21 INTERNAL deadline and March 1 FINAL deadline dates 20:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline Midnight is NO LONGER the FINAL deadline for CIHR online submissions If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT be submitted to the CIHR competition 16:00 PM EST is the HRS deadline time for administrative processing on Feb 21 INTERNAL deadline and March 1 FINAL deadline dates

Timeline for CIHR Spring 2012 Operating Grant February 2, 2012 (was Feb 1-extended for system maintenance) Registration* deadline for Research NET February 2 or sooner receipt informing applicant of INTERNAL review deadline February 1 or sooner Arrange Mandatory Peer Review February 1 or sooner Arrange Mandatory Peer Review February 21 HRS deadline for INTERNAL review; Hit ‘SUBMIT ’ PRF & Checklist due February 25 Last day for HRS to review online; return applications to current activities March 1 Hit ‘SUBMIT’ 4:00pm EST ; Sig. pg’s attached as pdf to electronic submission July 1 CIHR Announcement of competition results * If you do not Register, you can NOT submit a full Application Allow days to complete the Peer Review process

Mandatory Peer Review (FHS only)*: Peer Review Feedback Form (PRF)  Peer Review Facilitator arranges Peer Review  sign off required, by internal deadline, prior to HRS review  institutional signature not possible without it PRF and Health Research Services (HRS) **receipt of PRF from researcher signals HRS online review of Application: - , hand delivered, or faxed signed PRF *Non-FHS are exempt but may arrange peer review through ROADS office - contact Catherine Ahern, Sr. Advisor, or ext. Get started on Peer Review! **review begins when signed PRF and signed HRS Checklist are received AND applicant CONCURRENTLY hits “SUBMIT” on Research NET

Peer Review Facilitator Contacts For Faculty of Health Sciences Applicants ONLY

HRS Internal Review Deadline: Feb 21st  Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork  Set by HRS (Health Research Services-formerly CSD)  FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed  Allows enough time to revise and “tweak” before FINAL submission deadline Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate with comments/suggestions will be sent to the applicant  Represents the date and time ALL applicants must submit materials online via Research NET; both FHS and non-FHS Hit ‘SUBMIT’ on Research NET to submit to HRS Research Office for INTERNAL review AND hand in required paperwork  Set by HRS (Health Research Services-formerly CSD)  FINAL deadline is set after applicant hits “SUBMIT” for INTERNAL deadline; application is returned online to Research NET after internal review is completed  Allows enough time to revise and “tweak” before FINAL submission deadline Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online via Research NET; separate with comments/suggestions will be sent to the applicant INTERNAL Review Deadline is set on Research NET by HRS

Internal Review: Common Issues (to Avoid)  Format  Budget  Eligibility: Common CV descriptions  Signature pages-missing signature page  Missing the INTERNAL review deadline  Format  Budget  Eligibility: Common CV descriptions  Signature pages-missing signature page  Missing the INTERNAL review deadline

SAMPLE: Format required for all attachments  Header has NPI name, section title, and grant title (yr 1 $ amt is optional)  Footer has successive numbering by pdf attachment, starting at 1 and ending at last page of each pdf file

Non-FHS Faculty requirements For non-FHS applicants, please submit: a draft of entire application (including budget and budget justification) An application Approval Form (MILO Checklist or GAAP found at the signature page and routing slip from your Research NET application to: TO: Catherine Ahern, Senior Advisor, Research Office for Administration, Development & Support (ROADS), or ext , by February 21, Please contact Catherine if you have any questions or concerns regarding the institutional signature process. NOTE: ALL Faculty must hit “SUBMIT” online for the INTERNAL deadline of February 21, :00 PM EST set on Research NET --Internal review cannot proceed without paperwork received and signature pages cannot be returned prior to meeting the internal deadline submission requirement-- Please contact Lisa Hodge in HRS if you have any questions or concerns regarding program eligibility or application requirements.Lisa Hodge

REQUIRED PAPERWORK: What HRS needs from ALL applicants by the INTERNAL DEADLINE  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review (not the same as Peer Review) AND  Paperwork required for HRS/ROADS institutional sign off: Signed signature Form or HRS Checklist (depending on faculty; non-FHS require a MILO Checklist or GAAP) signed PRF Form (FHS Faculty only)* Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application Once all of these materials are received, e-Approval is possible  Hit “SUBMIT” on Research NET to submit your online application for INTERNAL review (not the same as Peer Review) AND  Paperwork required for HRS/ROADS institutional sign off: Signed signature Form or HRS Checklist (depending on faculty; non-FHS require a MILO Checklist or GAAP) signed PRF Form (FHS Faculty only)* Signature page 1 – Routing Slip Signature page – TO BE SIGNED BY INSTITUTION (leave blank) Biohazard or any other ethics clearances ready at time of application Once all of these materials are received, e-Approval is possible * PRF Form is not required for non-FHS faculty

WHAT Paperwork HRS Needs from FHS Applicants by the INTERNAL deadline Required Approval Page for non-FHS applicants: MILO Checklist or GAAP (depending on faculty)

Current funding opportunities recherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org= CIHR&sort=program&masterList=true&view=currentOppshttp:// recherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org= CIHR&sort=program&masterList=true&view=currentOpps Grants and Awards Guide For further assistance contact Lisa Hodge at ext. Helpful Links These materials are available at McMaster Inventory of Science