EMPLOYEE ABSENCE REPORTING SYSTEM SUBSTITUTE ASSIGNMENTS

 Register by calling:  Access # is your employee ID # without leading zero’s (ex: = 1234)  Press * (Star Key) after entering ACCESS #  When prompted for PIN #, enter ACCESS # again and press the * (Star Key)  Complete registration instructions  Assign numerical PIN # of your choice when prompted

 Phone Access:  Web Access : Select link …..SmartFind Express Log in: Access # (Employee ID #) PIN # System is available 24 hours/7 days per week Use PIN recovery or “trouble signing in” option if you forget your PIN #; PIN # is ed to your district address

 ½ or whole day: Morning end time: 11:59 am (verify am & pm) Afternoon start time: 12:05 pm  Record absence whether a substitute is needed or not  Substitute needed (ask admin./supervisor)  Reason for absence  Special instructions (ex: arrival time) or attach lesson plans  Job #

LOCAL SICK/STATE SICK: PERSONAL ILLNESS FAMILY ILLNESS (Immediate family) DEATH IN FAMILY (Allowed up to 10 days; refer to district policy) MATERNITY/ADOPTION/PARENTAL (Absences must be recorded in SmartFind for FMLA) OTHER: JURY DUTY/SUBPOENA (Must be issued a formal subpoena) MILITARY LEAVE

PERSONAL BUSINESS – DEC (LOCAL) Discretionary Leave – Must be approved in advance by your supervisor No more than 3 consecutive days allowed at one time Not allowed on the day before or after a school holiday Request for an exception must be submitted in writing to immediate supervisor and the Superintendent or designee VACATION/NON-WORK DAYS (Only for those who qualify for this leave)

Ask Principal’s Administrative Assistant or Bookkeeper for “type” of Staff Development Leave (see below)  Staff Development (Substitutes are District department funded) Staff Development assigned by Central Office departments, where pre-registration is entered into A-Train  Staff Development (Substitutes are Campus funded) In house Staff Development, or Principal assigned  Staff Development (Substitutes are Campus Title I funded) Assigned by Principal using Title I funds  Campus Directed Activity (Substitutes are Campus funded) Field trips, TAKS monitor, bus driver, school/teacher observation, etc.  District Non-Athletic Activity (Substitutes may be Campus/District department funded) Young Masters, Night Gallery, Fine Arts, ROTC, Band, Dance, etc.  Athletic Activity (Substitutes are District department funded for Required Athletic events)

 No substitute required  Specify a particular substitute or if prior arrangement is made with the substitute …enter substitute’s phone #  Substitute is called and assigned by SmartFind  Notify team leader (dept. head, supervisor, etc.)  Substitutes are called during weekdays (in advance) from 6:00 pm to 10:00 pm. Weekends from 3:00 p.m. to 10:00 p.m., as well as, day of assignment starting at 6:00 am

ABSENCE FROM DUTY REPORT  Verify Information  Sign

 Ruben Mendez, Human Resources Specialist  Peggy Schmoekel, Human Resources Clerk  Monica Pena, Human Resources Coordinator Monday through Friday 7:00 am to 4:45 pm