Emission determination Data management EPER/E-PRTR module ECENA training worshop Szentendre,15/16 october 2007 Michel Amand Belgian Head of delegation PRTR Chair of the WG UNECE Protocol on PRTRs

Emission determination Data management n Data collection and reporting n Emission calculation n Penalties n Data management and timetable: example in Belgium

Data collection n E-PRTR Regulation n Art.5.1 => operator shall report its releases and off- site transfers of waste, indicating if the information is based on : - measurement (code M) - calculation (code C) - estimation (code E) n Art.5.1 => In the case of data indicated as being based on measurement or calculation the analytical method and/or the method of calculation shall be reported n Art.5.4 => operator shall use the best available information in accordance with internationally approved methodologies

Data collection n Art.5.4 => Best available information may include : n Monitoring data n Emission factors n Mass balance equations n indirect monitoring n engineering judgement n other methods n but operator shall assure quality of reported information (Art.9.1) n MS shall assess that quality (Art.9.2)

Data collection - codes M,C,E n Class M:Release data are based on measurements (“M”). Additional calculations are needed to convert the results of measurements into annual release data. For these calculations the results of flow determinations are needed. “M” should also be used when the annual releases are determined based on the results of short term and spot measurements. “M” is used when the releases of a facility are derived from direct monitoring results for specific processes at the facility, based on actual continuous or discontinuous measurements of pollutant concentrations for a given release route.

Data collection - codes M,C,E n Class C:Release data are based on calculations (“C”). “C” is used when the releases are based on calculations using activity data (fuel used, production rate, etc.) and emission factors or mass balances. In some cases more complicated calculation methods can be applied, using variables like temperature, global radiance etc.

Data collection - codes M,C,E n Class E:Release data are based on non- standardized estimations (“E”). “E” is used when the releases are determined by best assumptions or expert guesses that are not based on publicly available references or in case of absence of recognized emission estimation methodologies or good practice guidelines. n Definitions taken from Guidance document (page 33)

Data collection n Operators should prepare their data collection in accordance with internationally approved methodologies where such methodologies are available. n The following methodologies are considered as internationally approved: n CEN and ISO standards as measurement methodologies; n the “Guidelines for the monitoring and reporting of greenhouse gas emissions under the Emission Trading Scheme”, the “IPCC Guidelines” and the “UN-ECE/EMEP Atmospheric Emission Inventory Guidebook” as calculation methodologies.

Data collection n The operator may use "equivalent" methodologies other than internationally approved methodologies, even when available, if one or more of the following conditions are fulfilled: n 1.The operator uses one or more measurement, calculation or estimation methodologies already prescribed by the competent authority in a license or an operating permit for that facility (method name to be reported: PER) n 2.A national or regional binding measurement, calculation or estimation methodology is prescribed by legal act for the pollutant and facility concerned (method name to be reported: NRB). n 3. The operator has shown that the alternative measurement methodology used is equivalent to existing CEN/ISO measurement standards (method name to be reported: ALT).

Data collection n 4. The operator uses an equivalent methodology and demonstrated its performance equivalence by means of Certified Reference Materials (CRMs) according to ISO and ISO Guide 33 together with an acceptance by the competent authority (method name to be reported: CRM). n 5. The methodology is a mass balance method (e.g. the calculation of NMVOC releases into air as difference from process input data and incorporation into product) and is accepted by the competent authority (method name to be reported: MAB).

Data collection n 6. The methodology is a European-wide sector specific calculation method, developed by industry experts, which has been delivered to the European Commission (env- to the European Environment Agency and the relevant international organizations (e.g. IPCC: ; UN-ECE/EMEP: ). The methodology could be used unless it is rejected by the international organization (method name to be reported: SSC). n Other methodologies shall only be used if internationally approved or equivalent methodologies are not available (method name to be reported: OTH). n More information in the Guidance document page 35

Data reporting

Emission calculation n No measurement available ? n For waste : use factors agreed on international, national or sectoral level which, for example, indicate the waste amount in relation to the material produced or the input of raw material. n For water : mass balance or rough estimation, no emission factor approved internationally

Air Emission calculation n Internationally approved calculation methods are described in the following information sources: n Guidelines for the monitoring and reporting of greenhouse gas emissions under the Emission Trading Scheme (established by Commission; method name to be reported “ETS”). n The IPCC Guidelines provide methodologies for estimating anthropogenic emissions by sources (method name to be reported “IPCC”). It provides a compendium of information on methods for estimation of emissions for a broader range of greenhouse gases and a complete list of source types for each. It summarises a range of possible methods for many source types. It also provides summaries of the scientific basis for the inventory methods recommended and gives extensive references to the technical literature.

Air Emission calculation n The UN-ECE/EMEP “EMEP/CORINAIR Emission Inventory Guidebook – 2005” provides a comprehensive guide to atmospheric emissions inventory methodology (method name to be reported “UNECE/EMEP”). Its intention is to support reporting under the UN-ECE Convention on Long-Range Transboundary Air Pollution and the EU directive on national emission ceilings. The Guidebook is a joint activity of UN- ECE/EMEP and the European Environment agency. The guidebook contains chapters for specific source sectors, where all available emission factors and emission calculation methods are collected. A Task Force maintains a working web site, where drafts for new chapters and modifications of existing ones are available

Emission calculation n The website of the OECD “Resource Centre for PRTR Release Estimation Techniques” (RETs)[1] provides a clearing-house of guidance manuals/documents of release estimation techniques for the principal pollutant release and transfer registries developed by OECD member countries. The manuals and documents include descriptive information on the sources of pollution and the pollutants that are released, as well as information on emission factors, mass balance methods, engineering calculations, and monitoring information. [1] n For additional information on release determination methods: see Guidance document, chapter pages 38 – 43

Conclusions n Operator is responsible for data collection and quality assurance n MS responsible for quality assessment n EPRTR Regulation Art.5 & 9 contains rules for determining how to collect data n No ranking between M, C and E n Best available information n Internationally approved methodologies n Importance of measurement for waste and water

Penalties n Notification under Art.20 E-PRTR Regulation by most MS n Analysis to be done by Commission

Data management E-PRTR => annual reporting by operators to competent authorities and by MS to the Commission n Operator is responsible for data collection and quality assurance MS responsible for quality assessment n EPER => mainly validation by national (or regional) authorities

Data management n EPER => More facilities use electronic reporting (big efforts made by the countries in this field) n Generally facilities have months to deliver their datas E-PRTR time table Reporting by MS/internet data of 2007 E-PRTR June 2009/+4 data of 2008 E-PRTR March 2010/+1 data of 2009 E-PRTR March 2011/+1

Data management - Belgium Many International and European obligations in the environmental field (including PRTR) A variety of monitoring and reporting duties for the Member States (that so far have not been harmonised at international and European level) Member States seek to devise efficient systems that facilitate the compliance with the various monitoring and reporting duties

Data management - Belgium n In 2003 : Lower the administrative burden by streamlining regulatory requirements for companies and using IT tools becomes a priority for Belgian authorities (regional cooperation agreement signed on 10th December 2003) => development of specific regional tools

Data management - Belgium n Objectives n Building one-stop shop (paper and electronic) applying IT-based solutions and integration techniques n Increasing information exchange between governmental bodies, optimizing information management and by improving its availability n Administrations will benefit from a single and centralised information and will reduce the data encoding work. n Integration of different information requirements in one form, available on the web (personal login, personal pre-filled form, attached documents, etc) => Save time and money

Data management - Belgium  Scope  Single deliverance (once per year) of information to one administration (single and centralized source of information)  Common database with information on companies/facilities + single identifier  New central management application  Different governmental services work together

Integrated environmental Reporting Walloon Region REGINE Référentiel Environnement : Gestion INtégrée des Entreprises ( Referential Environment: Integrated Management of Enterprises) Flemish Region IMJV Integraal Milieu Jaar Verslag (Integrated Environmental Annual Report) a tool for implementing PRTR by lowering administrative burdens and streamlining environmental regulatory requirements

Referential Environment: Integrated Management of Enterprises

International obligations n 1992 UN Framework Convention on climate change (UNFCCC) and its Protocol n Convention on long range transboundary air pollution (CLRTAP) and their Protocols n POP’s Stockholm Convention n UNECE PRTR Protocol to the Aarhus Convention. n 2003/87/EC Directive on green house gas emission trading n IPPC Directive, 2001/80/EC Directive on large combustion plant (LCP) n 2000/ 60/EC Directive (water framework Directive) n 91/414/EC Directive regarding placing of plant products on the market n 76/464/EEC Directive concerning pollution caused by dangerous substances discharged into the aquatic environment n Directive 91/689/CE on dangerous wastes. n EC 850/2004 Regulation concerning persistent organic pollutants (POP’s) n 2150/2002/EC Regulation on waste statistics n 166/2006/EC E-PRTR Regulation /479 EPER Decision n Commission Decision of 29/01/2004 establishing guidelines for the monitoring and reporting of greenhouse gas emissions. n Commission Recommendation of 30 may 2001 on the recognition, measurement and disclosure of environmental issues in the annual accounts and annual reports of companies

Referential Environment: Integrated Management of Enterprises Form structure n Part - Sub-part Number of facilities Reply rate n Identification 286 facilities 76 % n General information 286 facilities 76 % n Energy – part auto-production46 facilities 85 % – part consumption267 facilities 73 % – part biogas 14 facilities 71 % – part MWI4 facilities 100 % – part co-incinerated wastes 19 facilities 100 % n Air – part Emissions Trading113 facilities (127 installations) 94 % – part LCP10 facilities 80 % – part Emissions Register190 sites 77 % n Water 190 sites 77 % n Waste – part manufacturing industry247 facilities 77 % – part eco-industry39 facilities 54 % n Environmental expenditure 286 facilities 46 %

Referential Environment: Integrated Management of Enterprises Procedure and deadlines Administration : 1st January year x+1 : personalized and pre-filled form available online Operator : 12 march x+1: « Emission trading » declaration year x 31 march : declaration on remaining data and information (methodologies,…) year x Administration : 31 march till 30 September : assessment and quality assurance Validated data to be published, submitted to operators for final (deadline for comments: one month) 31 march year X+2 : requested data transmitted to the European commission

Belgian PRTR datas on the web 1) European PRTR website: (prtr).ec.europa.eu 2) Regional competent authorities websites 3) Belgian Aarhus Convention website:

Some lessons learned n Careful attention to the scope (reporting obligations, industrial activities involved) n Test phase crucial n Temporary parallel reporting systems (paper and electronic) n Electronic submission rate increases n Good helpdesk needed (human resources) n Regular information sessions (new and old operators)

n Michel AMAND n Chair UNECE WG on PRTR Protocol n Belgian Head of delegation for PRTR (EU Regulation & UNECE Protocol) n Vice Chair OECD PRTR TF n Tel: n