UAConnect by the UAConnect NetManagers Sub-Committee

history WHO CARES, IT’S A DONE DEAL (for real this time), DEAL WITH IT

important dates May 4 - new employees and DSVs will be going onto the on-premises Exchange systemMay “ vacation” - plan alternative communications if need be May 21 - All users on on-premises Exchange system

what migrates? Existing mailbox data o BPOS: , tasks, contacts, calendar items o Legacy:

what doesn’t? Secondary Accounts in Outlook Local Archives and Folders Calendar Sharing Permissions Room Accounts Personal Distribution Lists Signatures and Rules (client-dependent) Client caches

what doesn’t? Personal Contacts and Address Books Mail forwards Data for legacy departmental accounts Category colors

Supported Clients Windows Outlook 2007 and 2010 Macintosh Outlook 2011 Mac Mail, iCal Other IMAP/POP Outlook Web App Mobile Devices ActiveSync (Android, iOS) Blackberry (BES)

Supported IM Clients Lync (Windows and OS X) Pidgin with SIPE plug-in (Linux) Web Client Web Scheduler

pre-migration Generate users list (touch base with your Business Manager) Organize similar to example spreadsheet Identify users who are not going to be present Prioritize your units Administrative units first Calendar users Geographical location

pre-migration Encourage end users to complete pre-migration steps, particularly documenting Calendar Sharing Permissions Encourage end users to document Room accounts and Department Shared Accounts Get OU Administration rights prior to migration, they will allow departmental IT to set rights Remind users to remove accounts from mobile devices on Friday at 5pm

pre-migration Print out Room Calendars on Friday before 5pm Upgrade client machines to clients from the Supported Clients List, e.g. Outlook 2010 for PC, Outlook 2011 or Mac Mail for Mac (determine if upgrading the entire suite is appropriate) Remind users to have all devices present at appointment time BlackBerry BES users should request BES access prior to migration to ensure it will be available to them on Monday

post migration Load your USB flash drive with the following: BPOSRemovalTool.exe Lync installers (32-bit Windows, 64-bit Windows, OS X) Malware removal tools (rkill.exe, MalwareBytes, ComboFix) Client configuration documentation

post migration Prioritize Mobile Devices Can be handled while BPOS Removal Tool is running Special website for iOS devices (check that old account is removed) - Configure laptops as Outlook Anywhere instead of MAPI Print out directions for home if needed -

end user demonstration schedule Tues, May 811am-11:50am Tucson Room, SUMC Wed, May 911am-11:50am Santa Rita Room, SUMC Thur, May 1011:30am-12:20pm Kiewit Room, AZCC2951 Mon, May 149am-9:50am Kiewit Room, AZCC2951 Tues, May 1510am-10:50amKiva Room, SUMC Wed, May 1612pm-12:50pmKiva Room, SUMC Tues, May 228am-8:50am Tucson Room, SUMC Wed, May 239am-9:50am Tucson Room, SUMC

Open Forum Schedule Mon, May 71pm-2pm Santa Rita Room, SUMC Fri, May 1110:30am-11:30am Kiewit Room, AZCC2951 Wed, May 161pm-3pm Agave Room, SUMC

Additional Resources - UITS website: Pre-migration checklist, OWA quick reference guide, post-migration client configuration, user client training - 24/7 IT Support Center dedicated UAConnect team - Netdiscuss listserv

DEMO TIME