EDUID Education Unique Identification SDE Support

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Educational Unique Identification A nine digit unique identification number A critical base element needed to collect and report data within the State Longitudinal Data System What is EDUID?

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION User Manual

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION A system that allows the lookup, verification, and assignment of unique identifiers for people in the state of Idaho’s education system. Requires Users to be registered Requires User to have the EDUID role provisioned Role granted by Access Authorization Form EDUID Application

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION s/Access_Authorizations_Form.docx s/Access_Authorizations_Form.docx Authorization Form

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Authorization Form

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Spaces and hyphens are not used in scoring First, Middle and Suffixes are Given Names Last Names are Family Names Specific fields are required Things to Remember

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Please use the following guidelines: Use the name exactly as it appears on the legal documentation Do not add hyphens or other characters if they do not appear on the legal documentation Do not include nick names or “also known as” names in legal name fields Naming Guidelines

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Names should come from a legal document. Examples of a legal document are: Birth Certificate Court Document Marriage Certificate State Driver’s License State Issued ID Tribal Identification Certified Degree of Indian Blood (CDIB) Naming Guidelines

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Examples of acceptable documents for name change include: Marriage Document Divorce Decree Certificate of Naturalization (with new name) Court order for new name change Adoption papers New Birth Certificate (post adoption) Tribal Enrollment Verification Name Changes

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION EDUID Link

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Requesting EDUID

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Verifying EDUID

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION No Match Found

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Name Examples Full NameGiven Name(s)Family Name(s) Jonathan Michael PorterJonathan MichaelPorter Rosa de los Angeles Martinez Portillo Rosa de los AngelesMartinez Portillo John Many HorsesJohnMany Horses Fatima Abdullah Al-AhmedFatimaAbdullah Al-Ahmed Harold William Henry Franklin IV Harold William Henry IVFranklin Nina Miller-JensenNinaMiller-Jensen

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION More Examples Gender - Select the gender; Male, Female, or {Unknown}. Birth Date - Birth dates can be entered in any of several formats, as demonstrated by these examples: 5/21/1999 5/21/ (note that is not allowed) Last School Code - Enter the 4 digit state code for the last school attended by the person. If you type in part of the name or number of the school, a list of suggestions will be presented. This field is optional.

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Common Entry Mistakes Birth Date Transposition – 9/6/2002 instead of actual birthdate 6/9/2002 First/Last Name Transposition – James Alexander as opposed to correct Alexander James Incomplete Name – Roswell Allen Josephs. Full name should be Roswell Allen Grey-Josephs Phonetic Error – Bibiana O’Hare. Should be Viviana O’Hare. Dual Phonetic Errors – Phred Head. Should be Fred Hed Nick Names – Timmy Thomas Hoolihan. Should be Timothy Thomas Hoolihan

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Utilize the Secure FTP (SFTP) Site to Submit EDUID Corrections and Updates Submitting EDUID Corrections If you do not currently have access to the SFTP site please contact SDE Support.

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Submit EDUID Corrections in an Excel File Naming convention for EDUID Correction Files District Number_ Submitters Name _ Contact Phone Number.xls (i.e. 000_staffname_ xls) Include the following info in the Excel file EDUID/LastName/FirstName/MiddleName/Suffix/Gender/Birth Submitting EDUID Corrections Naming Conventions

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Support Information SDE IT Support Desk SDE IT Support Desk: SDE IT Support Desk SDE IT Support Desk: